Administrative Assistant Manager

**** ****** ******

Rancho Cucamonga, CA *****

Telephone: 909-***-****

Email: ******@*****.***

Stacy Butler

Profile:

To secure an opportunity in an administrative field that will allow me to

contribute my knowledge and expertise resulting in a mutually beneficial

relationship between my employer and myself.

Highlights of Qualifications:

Ability to handle multi tasks, adjust priorities and function

independently.

Proven ability to produce quality work and meet deadlines.

Maintain standards of absolute accuracy for legal and executive

communications.

Works well in a team environment, capable of interacting with all levels of

management.

Experience:

Jan. 06 - Jan. 2010

VNA & Hospice of So Cal, Claremont, CA

Administrative Assistant

Responsible for secretarial, clerical and support services required by the

business office

Responsible for over 200 cell phones for the agency staff, dealing with the

vendor and keeping inventory of all the phone accessories and phone stock

Record donors, honorarium/memorial/general, send thank you cards and

acknowledgements to donors & families

Monitor, order and stock coffee and kitchen supplies and work with coffee &

vending services

Responsible for all printed material, forms, revisions, creating, printing,

ordering and stocking supplies

Order, distribute, stock and inventory office supplies

Coordinate breakfast and lunch meetings

Assist the Executive Assistant with all vendor activity and/or with issues

concerning tenants and issues concerning general appearance of building

Assist agency managers with clerical support, all mailings, (i.e. Director

of Finance, Manager of Human Resources, Quality Risk Resource Manager,

Business Development Director

Oversee Receptionists Schedules

Work at reception area when needed

Aug. 2003 - Jan. 2006

Scripps College, Claremont, CA

Secretary / Production Assistant

Coordinate and produce Annual Fund solicitations

Donor recognition activities including prepare gift acknowledgement letters

Run Pledge reports and Produce monthly pledge reminders

Data entry of biographical data, ask amounts, etc.

Coordinate phases of event planning

Run and produce weekly management reports

Schedule committee meetings, reserve conference room and prepare meeting

packets

Hire, schedule and supervise student assistants

Process bi-weekly payroll for Annual Fund student workers and Phone-a-than

callers

2002 - Feb. 2003

Claremont Graduate University, Claremont, CA

Administrative Assistant

Assist the Office of Business and Finance with all aspects of daily

operations

Assist in the preparation, input, revision and maintenance of operating

budget of the University

Responsible for various budget and departmental reports, surveys,

questionnaires and inventory lists

Coordinate and assist in the preparation of Board of Trustee Meetings

Maintain daily calendar for the Vice President for Business and Finance

Handle all the travel arrangements for the Vice President

2001 - Jan. 2002

CALTROP Engineering Corp., Upland, CA

Administrative Assistant

Assist Marketing with proposal preparation

Arrange corporate travel & accommodations

Reconcile monthly credit card statements

Research in the set-up of new construction offices

Assist Accounting with timesheets (review & input) and file maintenance

Assist Corporate Administrator with employee and administrative issues

1997 - 2000

CONDOL International, Irvine, CA

Administrative Assistant

Assist Financial Administrator with A/P and A/R, bank deposits, wire

transfers and payroll records

Track all employees hours, expenses, salary through various database

reports

Supported CEO and 20+ offsite employees (consultants) on a daily basis

Responsible for the set-up of all travel and accommodations

Coordinate and implement two office relocations in three years

1982 - 1996

Northrop-Grumman Corp, Hawthorne, Pico Rivera, Palmdale, CA

Engineering Secretary - Manufacturing Status Coordinator

Demonstrated skills in research communication, prioritize all duties

Ability to assess engineering department needs and keep very busy

Support engineering with the preparation and maintenance of all documents

and proposals

Coordinate weekly status meetings with clients

Generate weekly reports, time line analysis, streamlining for proper

distribution

Track project completion through departmental communication

Computer Skills:

Proficient in MS Office Suite including mail merges, Word, Excel, Outlook

applications and Photoshop (including scanning). Experience with all other

office applications.

References available upon request.

Contact this candidate