Project Manager

PROFILE SUMMARY

Accomplished administrator with comprehensive background in managing office

operations, business relations, and special projects. Serves as liaison

between management, architectural and engineering teams, project leaders,

clients, and vendors. A dedicated leader with a collaborative approach and

a results-driven focus on resolving operational challenges with innovative

solutions, systems and process improvements proven to achieve corporate

objectives. Specific areas of skill include:

* Office Management * Architectural Project Support * Records

Management

* Meeting Planning * Data Collection & Reporting

Computer skills: MS Office Suite, Outlook, MS Project, Adobe Acrobat, AIA

Contract Software, Expedition/Primavera, Prolog, PlanWell

CAREER ACHIEVEMENTS

Department Productivity: As HMC Construction Administrative Manager,

analyzed departmental procedures, devised new workflows, and instituted

efforts to streamline/improve processes. Established high departmental

productivity and grew department by adding two assistants in order to

support significantly larger project workload.

Centralized Project Documentation Storage: Collaborated with local

reprographics company to organize and introduce use of PlanWell (web-based)

plan room to implement electronic storage of project plans.

Subject Matter Expert: Became companywide resource for HMC and GKKWorks

regarding OSHPD processes and protocols (California); traveled to regional

offices to provide training to project managers and administrative staff.

Career Recognition: Promoted by HMC management from Studio Secretary to

Construction Administrative Manager due to demonstrated capabilities and

outstanding performance.

PROFESSIONAL EXPERIENCE

GKKWORKS, Riverside, CA 2007 - Present

Office Manager

Provide administrative support to the Associate Principal, Senior

Construction Administrator and Project Architects. Collaborate with

support teams, clients, and consultants in the fulfillment of daily

operational requirements, as well as high-profile healthcare projects.

. Process AIA Client and Consultant contracts.

. Facilitate the processing of project submittals, RFIs, and change orders,

and meeting minutes, effectively controlling document flow and timeline

adherence.

. Perform office-purchasing functions, including invoice and credit card

statement reviews, establishing and maintaining strong financial internal

controls; trusted to manage/handle sensitive, confidential information.

. Facilitate training for new and current administrative staff on standard

operating procedures.

Key Accomplishments:

- Provided rapid and thorough preparation and tracking for contracts

using the AIA web-based contract system and MS Office documents,

especially advanced Excel spreadsheets.

- Supported/participated in the Loma Linda University Medical Center A&C

Seismic Upgrade (500K SF, $350M).

- Recognized for effective collaboration and team support on various

projects for Kaiser Moreno Valley and Kaiser Fontana.

PROFESSIONAL EXPERIENCE, continued

HMC ARCHITECTS, Ontario, CA 1992 - 2007

Construction Administrative Manager

Managed administrative operations and supervised two Administration

Assistants for the construction administration department, including staff

training, office management, and client correspondence surrounding

healthcare and school projects.

. Processed project submittals, RFIs, change orders and meeting minutes,

ensuring effective document and timeline management.

. Supported staff training initiatives and conducted one-on-one and small

group training regarding specific procedures within the Construction

Administration office.

Key Accomplishments:

- Supported Project Management team for the Kaiser West Los Angeles

Hospital Tower Addition Project (203K SF, $108M).

- Provided project team support on the 24-Hour Outpatient Pharmacy

Remodel Project (6K SF, $4.5M).

- Oversaw administrative support functions for the Ontario Convention

Center Project (225K SF, $60M).

Studio Secretary

Provided administrative support for Studio Principal, Project Architects,

Project Managers and Studio team, including preparation of project

correspondence, file maintenance, and coordination of meetings and

calendars. Acted in executive administrative capacity for Studio Leader

(Principal).

. Supported ongoing operations, which included answering phones, responding

to requests, coordinating information, managing itineraries, and ensuring

meeting logistics were finalized.

. Calendared events, scheduled meetings, and directed interoffice

communications.

. Prepared, edited, and organized internal and external reports, memoranda,

correspondence, and presentation material; proofread and corrected

materials, documents, and reports.

. Inventoried and coordinated office supplies, forms, and materials;

negotiated with office supply vendor for contract pricing.

Key Accomplishments:

- Assisted Human Resources to train newly hired administrative staff for

Ontario (Corporate Office) and all regional offices.

- Created and introduced administrative manual detailing standard

operating procedures.

EDUCATION

Business Administration coursework, Cal Poly, Pomona, CA

Business Administration and General Education coursework, Mt. San Antonio

College, Walnut, CA

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