Administrative Assistant Manager

MARY THOMPSON-COOPER

** ********* *****

Covington, GA 30016

770-***-****

Email: ***************@*****.***

SUMMARY

Seeking a challenging position as an Executive/Administrative Assistant at

a firm which will

further allow me utilize my skills and acquire new abilities.

PROFESSIONAL EXPERIENCE

Executive Assistant to Vice President of Leasing

CLK Commercial Mgmt LLC - Woodbury, New York - February 2010 - November

2012

. Provided administrative and clerical support for the department

. Managed complex calendars and coordinated dissemination of calendar

information

within the office

. Demonstrated experience in coordinating projects, meetings,

appointments

and catered events

. Managed tracking logs to ensure weekly and monthly updating

. Maintained insurance certificates

. Processed correspondence including memos, reports and proposals

. Handled distribution of reports

. Prepared agendas and made arrangements for board meetings

. Responsible for reading and responding to Vice President's

correspondence

Via email and telecommunications

. Interacted with executives, co-workers and clients on a regular basis

and established

trusting relationships

. Maintained several data bases

. Reconciled monthly expense accounts

. Assisted advertising committee with the development and placement of

ads, and

responsible for meeting material preparation

. Coordinated travel arrangements

. Prepared and executed certified mail, Fed-Ex and UPS parcels

. Implemented weekly rotation of reception duties

. Ability to prioritize and complete all tasks in a timely manner

. Able to maintain strict confidentiality on highly sensitive matters

. Accountable for various general office procedures

Executive Assistant to the CEO - August 2008 - June 2009

National Wholesale Liquidators Corporate Office - West Hempstead, New York

. Arranged CEO's calendar to include social and office meetings

. Collected and distributed office reports as necessary

. Managed telephones, transferring, conferencing, screened calls, routed

callers,

and distributed messages responding to internal and external inquires

. Developed action plans for projects as assigned

. Performed general office duties such as photocopying, filing, and

. other miscellaneous activities

. Formed relationships and developed procedures to ensure smooth office

operations

. Responsible for intense travel schedules and itineraries

. Capable of making independent decisions

Page 2 of 2 - Mary Thompson-Cooper ***************@*****.*** - 55 Muirfield

Drive, Covington, GA 770-***-****

Administrative Assistant/Assistant Lease Administrator - May 2004 - August

2008

National Wholesale Liquidators Corporate office - West Hempstead, New York

. Adept at problem solving and consistent follow-through

. Retained several data bases

. Arranged reports, demographics and board packages

. Organized all travel arrangements including air travel, hotel

reservations

and ground transportation

. Functioned as liaison to maintenance manager obtaining proposals

and bids for numerous projects

. Maintained all contracts with reference to building locations and

contacted

vendors to report service complaints

. Administered insurance certificates for all locations

. Synchronized and maintained filing system

. Established and terminated all utility service contracts

. Handled all building location maintenance issues with store managers

. Sorted, reviewed and distributed mail internally

. Produced documents such as proposals, agreements, etc.

Administrative Assistant/Office Manager - June 1994 - February 2004

Schack Realty Co., Inc. - New York, New York

. Prepared all company documents, letters, proposals, memorandums

. Updated vacancy reports weekly

. Managed all receivable/payable accounts

. Produced weekly payroll for the maintenance staff

. Arranged monthly statements and reports

. Formulated and processed spreadsheets

. Coordinated all travel arrangements

. Inventoried and purchased supplies for department

. Set appointment calendar to include all details and meeting

preparation

. Upgraded office filing system for greater access use

. Prepared legal documents

COMPUTER SKILLS

. MS Office Word, Excel, and PowerPoint

. Microsoft Outlook, Windows Operating Systems, IBS, Spaceman and Costar

OFFICE SUPPORT SKILLS

. Strong analytical, communication and organizational skills (oral and

written)

. Excellent interpersonal skills, phone manner, and office etiquette

. Very detail oriented with excellent multi-tasking skills

. Adaptable to new concepts and responsibilities

EDUCATION

Kingsborough Community College

Manhattan Beach, Brooklyn, New York

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