Debbie Alligood

**** ****** ******, *******, ** *0346

478-***-****

ab9ydl@r.postjobfree.com

Seeking an administrative role requiring professionalism, positive energy, and the ability to anticipate corporate needs.

Strong planning, organizational and communication skills with the ability to independently plan and manage company

meetings and office necessities while maintaining a high level of confidentiality.

Expert level skills in MS Office 2010 Word, Excel, PowerPoint and Outlook.

MBI Energy Services, North Dakota 2012 - 2013

Office & Human Resources Manager

• Processed HR paperwork and forwarded to corporate office. Ensured all employee files were kept confidential.

• Conducted disciplinary actions to include written warnings, final written warnings and terminations. Followed thru with

Housing Manager to ensure room is vacated by terminated employees.

• Worked with Executive Team to ensure all policies and procedures were followed. Set-up new hires in Time Force and

ensure new hire paperwork is completed accurately and forwarded to corporate office in a timely manner.

• Created and maintained excel spreadsheets of all employees to include employee ID number, DOH, job title, supervisor,

day or night shift, and weather in company or personal housing. Maintained annual employee reviews and processed pay

raises.

• Purchased all office, kitchen and housekeeping supplies for 3 locations. Secured national account with Staples to ensure

lowest cost for supplies.

SRINTURF, Atlanta, GA (contract temporary assignment) 2011 - 2012

Privately owned artificial/synthetic turf company

Executive Administrative Assistant

This was a newly formed Company and I was responsible for researching and getting the lowest costs for office

supplies, hotel arrangements (which resulting in getting great corporate rates with the Crowne Plaza), catering,

phone service and other miscellaneous office start-up. High level of client interaction to establish and maintain new

clients and vendors.

• Provided Administrative Support to the Executive Team.

• Coordinated all travel arrangements for outside sales team. Heavy calendaring.

• Coordinated meetings on-site & off-site for Executive Team using Outlook.

• Take all customer/client calls and keep an excel tracking sheet to insure proper follow up.

• Typed all correspondences, Word, Excel, and PowerPoint presentations and meeting notes for Managing Partner.

• Enter all account payables, to include coding and weekly check runs.

• Ordered & maintained all office supplies. Stayed within approved budget.

HINES INTERESTS, Atlanta, GA 2007-2010

A leading international real estate firm with a presence in over 100 cities worldwide and 2900 employees

Corporate Administrative/Staff Assistant

• Provided front office and administrative support to office.

• Using PowerPoint, Excel & Word, created presentations, graphics and spreadsheets for Executive Team.

• Answered and directed all incoming calls and greeted visiting clients.

• Accounts payables/coded and set up invoices for payment and audited expense reports before submitting for payment.

• Set up catering for breakfast and lunch meetings.

• Researched, priced, ordered and maintained all office supplies, all office equipment (copiers, fax machines, printers, etc.)

and kitchen supplies.

• Sent out all FedEx & UPS packages, mailings to all regional offices and couriering packages to various Atlanta locations.

BAER GROUP, Atlanta, GA 2006-2007

An award-winning SAP staffing and consulting firm offering expertise in all 26 SAP strategic industries

Executive Assistant to the CEO & President

• Heavy calendaring, using Outlook, for the entire Executive Team (meetings, appointments, etc.), and travel arrangements

for the four partners (flights, hotels, off-site meeting spaces and dinner arrangements with clients).

• Coordinated on-site meetings, webinars, and training for visiting clients and out of town employees, including providing

transportation and hotel accommodations to and from Atlanta. Used Outlook to track all events.

• Catered lunch and dinner meetings both on and off site. Attended all meetings providing administrative support.

Responsible for maintaining all office and kitchen supplies.

L.H. THOMSON COMPANY, Macon, GA 2005-2006

A leader in manufacturing and engineering – clients include Boeing, Trane, and Pitney Bowes

Executive Assistant to President

• Heavy business and personal calendaring for the Executive Team.

• Created and maintained Excel spreadsheets for easier reporting and record keeping for ongoing Boeing and other

current projects.

• Assisted engineering team by preparing PowerPoint presentations, proposals, creating work orders and miscellaneous

administrative support.

• Handled all incoming and outgoing correspondences. Managed President’s email and responded back to sender

providing the requested information.

• Responsible for complete re-organization of company library, patent files, holding/aging files and updating catalog files for

easy cross referencing.

• HR duties included maintaining all HR files. Accepted and reviewed all job applications, testing, conducted screening

interviews, and ensured annual performance reviews were completed.

• Coordinated all travel arrangements for the executive team which included air travel, hotel and off site meeting facilities.

GEICO INSURANCE, Macon, GA 2001-2004

Property and casualty insurance company owned by Berkshire Hathaway Company

Sales Counselor

• Worked in a call center as a licensed Property & Casualty agent in six states. Sold an average of 60-80 policies per

month.

THE HOME DEPOT CORPORATION (corporate office) – Atlanta, GA 1998-2000

Publicly held, the largest home improvement retailer in the U.S., with over 2000 locations and 300,000 employees

Executive Assistant to Corporate Director & SVP of Construction

• Travel arrangements, both domestic and international. Used Outlook to scheduling meetings and maintaining

business calendar for Sr. Corporate Director.

• Created and tracked excel spreadsheets for various reports (vendor analysis, store opening reports, etc.) monthly,

quarterly and annually to present to the Executive Team.

• Created and maintained excel spreadsheets for vendor analysis reports for easier tracking of over 50 vendors

awarded contracts with Home Depot.

• Created and maintained vendor database for construction, store planning and maintenance departments using MS

Access.

• Organized off site national meetings in both Las Vegas, NV and Dallas, TX for Construction Managers and Project

Managers. Negotiated room rates, meeting facilities, on site office equipment and meals. Organized and scheduled

recreational activities. Once on site, oversaw direction of all the above activities by managing strict time schedule

and being present at all events. Also, responsible for overseeing set up of meeting facility and shipping all binders,

presentation materials and office supplies to and from event.

• Coordinated semi-annual product line review for the Construction and Maintenance departments held in Reno, NV.

Worked with vendors to obtain full line of products displayed for the show. Scheduled time for vendor presentations.

Once on site, oversaw set up of vendor products each day, met with vendors to present an overview of what to

expect during their time for presentation, adhering to a strict time schedule. Maintained Excel database of vendor

bids for each product reviewed to present to Senior VP’s on site.

• Provided a detailed report to the Home Depot Real Estate Executive Committee every 6 weeks, listing prospective

properties for new Home Depot Store locations, and detailed cost of expenses during due diligence phase.

GNB TECHNOLOGIES, Atlanta, GA 1992-1998

International automotive and industrial battery manufacturing

Executive Assistant to VP of Sales and Marketing

• Created PowerPoint and Excel sales and marketing presentations (up to 100 slides) for senior staff.

• Coordinated regional and national sales and marketing meetings, catering and jet charters.

• Responsible for tracking various monthly, quarterly and annual sales and marketing reports to present to Senior

Management team.

• Assisted supervisor in overseeing Walmart and Sam’s Club accounts. Provided Walmart with monthly, quarterly and

annual updates.

• Traveled to Walmart home office in Bentonville, AR regularly for ongoing training in order to extract sales figures from

Walmart’s retail link database.

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