Administrative Assistant Office

PAULA A. LEE

336-***-****(H)

336-***-****(Cell)

**********@*****.***

** ******* ******* *****

Timberlake, NC 27583

** + years providing outstanding administrative support

Proven organization and planning abilities

Proficient in Microsoft PowerPoint, Microsoft Publisher, Microsoft Word, Lotus Notes

Calendar, Microsoft Outlook Email

Intermediate skill in Microsoft Excel

10 + years Event planning experience

Able to work independently and as a team member

Work Experience

2006-2012 Duke University Hospital Graduate Medical Education

Administrative Assistant

• Mange a busy calendar through Microsoft Outlook and meeting arrangements for the

Associate Director

• Compliance and Facilities Coordinator for over 900 trainees

• Develop, coordinate and implement events for trainees

• Build and maintain relationships with various vendors within and outside Duke

• Maintain liaison with Duke departments, programs and offices as well as interface with

external organizations to coordinate fifty pus incoming trainees into the Duke system, read

applications, and manage background checks for trainees

• Coordinate, plan and implement all catering events for GME meetings and workshops

• Management of all trainee call room/sleep facilities

• Manage contracts for residents to train in outside facilities

• Manage duty hour for residents and run reports for accuracy

2005-2006 Duke University Health System/Office of Community Relations

Administrative Assistant I

• Managed busy calendar for Associate VP using Lotus Notes

• Scheduled meetings and business travel

• Organized and managed confidential correspondence and emails

• Answered telephones, triaged calls and provided support and guidance to visitors

• Ordered supplies for the office

• Assisted with NC Health Summit and mini conferences, planned events and coordinated

catering and logistics for large and small scale events

1997-2005 Duke University Hospital/Education Services

Administrative Assistant I/ Conference Management

• Assisted and coordinated in the planning of conferences, and workshops

Paula A. Lee

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• Office liaison for hotel venue and coordinated logistics for meetings, conferences, and

workshops

• Attended and participated in planning committee meetings and provided administrative

support for meetings

• Assisted program coordinator in completing applications for CME and/or CEU credit

approval for workshops, classes and conferences

• Used Microsoft Word and Publisher to develop brochures, flyers, save-the-date cards and

covers for conference syllabus

• Used Microsoft Access to maintain database for speakers and vendors

• Served as office liaison for speakers, poster presenters and vendors

• Attended conferences, managed registration and assisted speakers

• Prepared Microsoft Power Point presentations

1993-1997 Duke University Hospital Administration- Office of the CEO

Staff Assistant

• Prepared Microsoft PowerPoint presentations and/or overhead presentations

• Typed confidential correspondence and handled confidential visitors and calls

• Scheduled appointments for the CEO’s busy calendar

• Arranged and coordinated travel

• Ordered supplies

• Provided backup support to the administrative assistant

1991-1993 Duke University Hospital Children’s Classic

Staff Assistant

• Typed all correspondence for the Director and answered phones

• Managed busy calendar for Director

• Office liaison for sponsors, golfers and celebrity guest and hotel venue

• Provided administrative support for board meetings

• Coordinated rooms and special request with host hotels and event venues

• Coordinated logistics and catering for all meetings

• Assisted events coordinator with special projects and other events

EDUCATION:

Piedmont Community College Roxboro, NC

Associate Degree, Secretarial Science/Office Technology

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