Administrative Assistant Manager
Resume:
Cynthia Ewing
Administrative Assistant
***** ******** ** *** *********
San Diego, CA 92128
***********@***.***
www.linkedin.com/in/cindyewing7
EXECUTIVE ACCOMPLISHMENTS:
. Collaborated with clients, sales representatives, escrow officers, real
estate agents.
. Acted as Interim Manager during Title Officer's absence and provided
leadership to other staff.
. Attention to detail and Data Entry skills were critical in the
management of verifying and flawlessly entering invoices and preparing
the First Vice President's expense reports
. Verified that critical correspondence required prior to meetings was
distributed to ensure that scheduled meetings were not only conducted on
time, but were productive and accurate
. Close attention to detail was relied on to facilitate recruitment of new
candidates alongside a recruitment team when support for unique projects
was needed.
. Expert Data Entry skills ensured that the parts orders through detailed
databases were accurate so companies like Northrup Grumman could order
custom built parts
KEY QUALIFICATIONS:
I am highly adaptable and believe "speed is life" in understanding all
current and new systems and procedures. I have been successful in
increasing productivity by understanding what it takes to get the job done.
. Organized task-oriented Administrative Professional with solid skill
and capacity to handle various functions associated with identifying
and meeting the needs of various customers in a task-oriented
administrative environment.
. Possesses a talent for identify timely and success-oriented solutions
to immediate problems and in encouraging a risk-free, positive
atmosphere to meet those needs.
. Experienced with MS Word, MS Excel, MS Outlook, MS PowerPoint, MPro3,
Talent Mine, and Brass Ring. Notary Public experience.
PROFESSIONAL EXPERIENCE:
Administrative Assistant: General Atomics Aeronautical, April 2013 - July
2013. Temporary-
Aerotek Staffing
. Interacts with organizational staff, executives and visitors on a
daily basis.
. Performs various secretarial/clerical duties such as documenting,
photocopying, faxing, mailing and organizing files electronic and
paper files.
. Responsible for taking, formally documenting, and distributing
meeting notes for the International Programs Department weekly
meeting.
. Responsible for updating databases, spreadsheets and presentations
for Program Managers.
. Coordinates agendas for meeting with internal Program Managers and
Manager.
. Answers/transfers telephone calls to appropriate staff members or
takes detailed messages.
. Responsible for scheduling meetings, conferences and distribute
minutes for them.
. Arranges travel for Manager and Program Managers, International and
United States travel.
. Examines and process expense reports for Manager and Program
Managers.
. Duties include overseeing the purchasing office equipment and
supplies for the department.
Administrative Assistant Data Entry: Mobile Mini Inc., October 2012 -
November 2012. Temporary-Manpower Staffing
. Oversaw delivery and pick-up forms received from drivers to verify
they are accurate before they were activated in the computer system
. Coordinated deliveries and pick-ups with customers to ensure on
time deliveries
. Verified supplier invoices were accurate and paid on time to keep
Mobile Mini's credit rating high with local suppliers
. Assisted the General Manager with everyday operations to increase
productivity and organization
. Verified accuracy of the Purchase Orders issued to our vendors
. Worked closely with drivers to know when and where to go for
customer pickups
Administrative Assistant Data Entry: Cobham Defense Electronics, September
2011 - January 2012 and April 2012- October 2012. Temporary-Manpower
Staffing
. Scanned critical parts orders and design documents into a secured
computer system for the aerospace industry.
. Entered the parts orders into detailed Excel spreadsheets so
companies like Northrup Grumann could order our custom built parts.
. Responsible for copying and tracking received goods documents so my
Data Entry would have a history of the correct part numbers
ordered.
Administrative Assistant Data Entry: Scripps Hospital, September 2007 -
June 2010. Temporary-Manpower Staffing
. Compiled and kept personnel records including Talent Mine
assessments, Brass Ring inquiries, and employee time sheets.
. Entered and tracked employee tuition reimbursement benefits on
behalf of the Center for Learning & Innovation.
. Assisted HR to facilitate recruitment of new candidates alongside a
recruitment team when support for unique projects is needed. Also
assisted in basic training on company policies and procedures.
. Generated spreadsheets and administrative support to the Employment
Center upon request.
Human Resources/Leasing Assistant: Imperial Capital Bank, August 2006 -
January 2007. Temporary-Manpower Staffing
. Ensured functionality of the company vehicle fleet, scheduled
travel accommodations, and launched events as planned.
. Facilitated New Employee Orientation including tracking the
availability of information packets for employee on-boarding
. Verified payment of invoices and the 1st Vice President's expense
reports
Administrative Title Assistant: Southland Title, June 2003 - October 2005
. Responsible for searching real estate records, abstracted and
examined titles, or summarized pertinent legal or real estate
details for a variety of purposes
. Collaborated with clients, sales representatives, escrow officers,
real estate agents brokers and lending corporations to ensure
proper documentation was received by the appropriate person
. Examined documentation such as mortgages, liens, judgments,
easements, plat maps, contracts, and agreements in order to verify
factors such as property legal descriptions, ownership, or
restrictions.
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