Accounts Payable Manager

Antoinette Lawrence

*** * ***** ******, *****, NY 10466 718-***-**** Email

*****@*******.***

Summary

Extensive g/l and trial balance, financial reporting, thorough knowledge in

AP, AR, collections, cash management, Audit schedules, bank

reconciliations, Payroll, Budget management, bookkeeping, fringe

allocations, billing, representative payee, purchasing, Microsoft office,

financial edge, sbt accounting, peachtree, anasazi and ADP, customer

service oriented

Education

B.A. Accounting Lehman college

EXPERIENCE

Center for Urban Community Services New York, NY

Field Accountant 2007-2013

. Allocate expenses to appropriate G/L Fund

. Prepare check requests for payment by ensuring invoices are complete;

(packing slip, bidding, original invoice and approval)

. Management of grant expenses from DHS, DHMH, OMH

. Oversee accounts payable process in absence of manager

. Review checks for accuracy before submitting to controller

. Trained all new incoming AP personnel

. Liaise with sites with vendor related issues

. Follow up with vendors on payment related inquiries; statements and

missing payments

. Develop and Contribute to the implementation of policies and procedures

for AP

. Financial reporting for audit and programs

. Liaise with budget to identify discrepancies with G/L and variances from

budget vs. actual

. Voucher preparation to receive reimbursement from funders by balancing

OTPS and payroll costs to g/l

. AP/AR & Bank reconciliations

. Back up for payroll (liaise with HR on payroll issues, 941 preparation,

entered employee data in ADP)

. Manage monthly Medicaid billing process

. Electronic uploading of Medicaid data to E-Medny for payment

. Liaise with site program director to resolve Medicaid billing issues

. Streamlined billing to receive 100% of billable clients

. Maintained Medicaid GL Revenue

. Kept up to date on state billing regulations

. Manage all clients account and transactions as representative Payee

. Prepare daily & monthly transfers for client as a rep payee

representative

. Liaise with Bank on client banking issues

. Facilitated the needs of site programs (Amex purchases, travel, equipment

& IT purchases, etc.)

. Maintained Audit schedules ( insurance schedule, fixed assets& balance

sheet)

. Implement rules and procedures to sites on fiscal compliance

. Reconcile all disbursement funds: petty cash, metro card distribution,

etc.

Accounts Payable coordinator 2005-2007

Managed accounts payable process

Review and entered invoices for payment

Cut checks on weekly basis

ACH and EFT payments

1099 preparation and year end reports

Assisted in monitoring of cash flow & Accounts receivables

Establish vendor relations to resolve payment issue

Purchasing and maintenance of purchases data

2003-2005 Marymount Manhattan College New York, NY

Accounts payable Coordinator

Coordinated, process & Audited invoices for payments

Maintained Budgets & General Ledger Account activity

Payment research & provided vendor relations

Prepared Journal Entries & 1099 Forms

Managed Disbursement accounts; stop payments, reconciliation's, etc.

Trained staff & managers on policies & procedures

2000-2003 B.E. T. New York, NY

Production analyst

Prepared AP Vouchers & approve invoices for payment

Maintain w-2 copies at NY office

Collected & reviewed time sheets for proper completion & distribute to

payroll company

Code time sheets with appropriate G/L and sub accounts

Reviewed edits from payroll company for proper payout & allocation

Prepared reports and analysis of show costs for music companies

Served as Liaison between NY Production staff & corporate office to ensure

the needs of NY shows were met

Managed companies purchases and maintained purchase log

Implement policies and procedures to NY production staff

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