Administrative Assistant Manager

Jasmine Rodriguez

*** ********* ****** ( Manhattan NY,10031, NSW 347-***-****

( ******************@*****.***

Targeting Office Assistant Opportunities

Administrative professional eager to leverage five years

of experience to secure an Administrative assistant

position. Highly organized, efficient and skilled in a

variety of office support tasks, including:

Office Organization & Administration

Records & Database Management

General Bookkeeping

Telephone & Front Office Reception

QuickBooks data base

Spreadsheets & Reports

Calendar management

Meeting & Event Planning

Filing & Data Entry (75 WPM)

Uploading payments

Experience

KeyPac Facilities New York, NY

Assistant to chief executive in billing, 2012 to Present

Prepared month-end billing and monthly reports.

Reviewed and edited pre-bills in response to Clients and

executive requests.

Executed complex bills in a timely manner such.

Interacted and communicated with the CEO, executive

assistants, secretaries, clients and project managers.

Researched and responded to inquiries regarding billing

issues.

Demonstrated the ability to learn new organizational

processes, workflows, policies and procedures with minimal

ramp-up time.

Identified billing errors in vendor overpayments.

Implemented tracking mechanisms to prevent future

recurrences.

Created databases and spreadsheets that improved inventory

management and reporting accuracy.

Provided accounting support for Iris payroll programs.

Performed collection processes on all accounts that were

assigned.

Assisted with preparation of work papers and confirmation

letters.

Assisted with entry of accounts payable invoices.

Imperial Merchants Services - New York NY,

Executive assistant to CEO/ Office Manager 2010-2012

Coordinated projects and events exercising ability to

improvise, improve procedures, and meet demanding

deadlines.

Liaison between all impacted departments to ensure proper

communications and reporting practices.

Organize the details of special events, travel

arrangements, corporate agendas and itineraries.

Direct business relations and distribution of company

literature to stimulate client interest and sales leads.

Manage capital purchases, direct vendor relations,

generate and maintain equipment tracking records.

Process monthly expense reports reflecting supporting

documents and budget code indexes.

Collaborate with departmental managers on weekly postings

for master reports.

Education

Telecommunications H.S - Brooklyn NY

High School certificate, 2000

Skills

Windows 2000; Microsoft Word, Excel, PowerPoint, Access,

Publisher; Adobe Illustrator;

Photoshop; Outlook Express; scanning,advanced Internet

research

Words per minute 65

proficient in Spanish

References: Furnished upon request.

Contact this candidate