Assistant Services
Resume:
Nadia M. Gilbert-Little
*** ********* ****** ********, ** 11216
*********@*****.***
With over 20 years of in experience with the New York City Department of
Education Division of Financial Operation Division my proven record has
allowed me to develop excellent financial, service skills. The secret to my
success has been my strong customer services and Procurement skills. I am
reliable, energetic, have the ability multi-task in a fast pace
environment, hard-working, and I have always been recognized for handling
additional responsibilities. My goal is to obtaining a position to utilize
my knowledge and experiences in order to further my growth in the working
environment of Financial Operations.
EXPERIENCE
NYC Department of Education - July 2007-Present
Financial Operation Vendor Payable Associate
Responsible for all issues relating to the purchasing of
commodities and professional services for the Department of Education
including review, processing and administration of electronic payments
Processing SETTS payments for independent providers and agencies.
. Accounts Payable contracted vendor reconciliation.
. Calendar reconciliation for vendor providers billing the Department of
Education.
. Preparation and provision of purchasing documents pertinent to audits
from the NYC Comptroller office.
. Ensure that payments submitted by checks for goods and services are
procured and are documented and sent to the Agency Banking Unit.
. Performs other related duties and responsibilities.
. Assistant Supervisor for a staff of 6.
NYC Department of Education - August 2004-July 2007
Region Two Procurement Assistant
Ensured
compliance related implementation for purchasing policies and OTPS
management; services as advisor for the region on business practices.
. Maintained, prepared, and furnished all procurement materials and
documentations to support any requests required by the auditors.
. Utilized the Agency purchasing system to process the purchasing of
equipment and services from state contracted vendors for the educational
and administrative needs of schools.
. Purchased from a non-contracted vendors and all procurement regulations,
bidding thresholds apply for the purchases of commodities and
professional services
. Ensure that vendors must have approved DOE contracts in order to expedite
delivery
. Generate purchase orders for the purchase of goods and services that do
not require contracts.
NYC Department of Education - April 2001-July 2004
Region One Secretary, Bronx New York
Input certified payrolls for pedagogic and non-pedagogic
personnel through the ATS system
. Process per session and per diem payrolls through the ATS system
. Reviews appropriated documentation and ensure each payroll is signed by
the director.
. Prepare departmental reports, memos, and daily attendance tracking and
reporting reports utilizing Microsoft word and Excel.
. Prepared forms, purchase orders, and maintain inventory for office
supplies.
. Coordinated meetings and schedules.
. Provided general office clerical duties including photocopying, filing,
telephone management and other responsibilities
NYC Department of Education - April 1997-July April 2001
Family Assistant, New York, New York
. Reviewed annual registration for Title I Superstart, and Superstart plus
Pre-Kindergarten.
. Prepared activity programs for parents, teachers and school staff.
. Tracking of records, and supplies inventories, and handling of books,
and, maintained class room.
NYC Department of Education - December 1990-July April 1997
School Aide, New York, New York
. Maintained and distributed teacher assignments for the different schools
in the district.
. Coordinate and performed all clerical duties in general office of a
barrier-free public school.
. Provided parents with verification letters required by Social Services
Agencies and information to children with special needs.
Skills:
Excellent written and interpersonal communication skills; good computer
skills, knowledge of MS Office applications, Processing Payments, Strong
Communication Skills, Identify and, Solve Customer needs.
Education
Norman Thomas High School New York, NY
Graduated with Honors- June 1990
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