Assistant Administrative
Resume:
ELIZABETH DE LEON
Houston, TX 77023
*****************@*****.***
CAREER OBJECTIVE:
Administrative Professional with 15 years of experience in office procedures is in search of a firm in which to use proficient
skills and experience to make a significant contribution in productivity and profitability.
EXPERIENCE:
Nov 2012 to Frost & Company PC, Houston, TX
June 2013 Executive Assistant (Contract Position)
• Prepare tax returns for final transmittal and send to clients
• Maintain inventory of essential supplies for the department
• Coordinate all lunch meetings and office events
• Create/maintain departmental files
• Coordinate meetings, conferences, workshops, events, and social activities including catering
• Prepare presentations as needed
• Prepare and process expense reports
• Maintain & update calendars and scheduling for the President
• Answer phones as backup, e-mail, and fax
• Exercise confidentiality, discretion and personal sensitivity in all aspects of the role
Dec 2007 to Miller Grossbard & Associates PC, Houston, TX
June 2011 Executive Assistant
• Direct support for the 2 Shareholders/ Partners and Chief Operating Officer of the firm
• Manage their calendars, daily mail, phone calls, various correspondence with clients
• Schedule/coordinate internal and external meetings
• Prepare expense reports as needed, enter daily time into accounting database
• Maintain various licenses of Shareholders and the firm
• Coordinate seminar registrations and associated travel arrangements
• Coordinate seminars sponsored by the firm
• Maintain continuing education records for Shareholders
• Personal errands
• Managed Corporate MasterCard & American Express account
• Coordinated travel arrangement for the shareholder and staff
• Support for staff members of the firm
• Coordinate seminar registrations and maintain continuing education records
• Assist HR with new hires
• Assist HR with job postings
• Assist with client matters
• Coordinate firm lunches
• Coordinate firm social events
• Collections
• Managed client collections
• Manage daily receivables - enter into database and deposits to bank
• QuickBooks reconciliation for firm credit cards
• Review invoices and statements to clients
• Assist clients with questions/concerns regarding invoices
• Firm Responsibilities
• Coordinate building maintenance as needed
• Liaison with tenants
• Firm uses Microsoft Office, Outlook for e-mail, Practice for client and accounting database and
Engagement for electronic filing of documents
ELIZABETH DE LEON
Page 2
Oct. 2005 to AmeriPoint Title, Houston, TX
Nov. 2007 Escrow Assistant (Post Closing)
• Reviewing all files for endorsements and making sure all taxes were paid
• Preparing final policy per closing instructions for mortgage companies
• Auditing files
• Prepared/coordinated materials for client presentations
• Coordinated travel arrangements
• Scheduled/coordinated meetings and conference calls
• Continuing Education reporting for Partners and Directors
Oct. 2003 to Stewart Title Company, Houston, TX
Sept. 2005 Escrow Coordinator
• Direct support for Division President and Closing Coordinator to enhance all department
functions.
• Preparing and following up on outgoing wires
• Posting all incoming wires to correct ledgers
• Prepare and deposit all checks
• Processing all incoming checks on a daily basis
• Open (daily) audit (quarterly) Money Market accounts
• Assist Accountant with invoicing for Stewart International
• Coordinate with Mexico City Accounting Dept. on invoicing customer
• Maintained 1099 database and prepared 1099’s as needed and requested
• Maintain and update Stewart International operating account spreadsheets
• Assisted with client billings
Dec 2001 to Hein & Associates LLB, Houston, TX
Aug 2002 Administrative Assistant (Contract)
• Prepared highly confidential reports and presentations
• Liaison with travel agency
• Responsible for petty cash, daily bank deposit, stock documentation, expense report
reconciliation, contact for internal phone system
• Creating a new filing system
• Updated and handling confidential documents of new and terminated employees
• Ordering supplies the firm
• Supervised receptionist & relieved her when necessary
June1999 to Texas American Title, Houston, TX
July 2001 (Funding Division)
Escrow Assistant
• Funding all files after closings
• Making sure all parties involved received their proper funds
• Responsible for mortgage pay offs / crucial cutoff time and date
• Making sure all the appropriate documents get to the court house to be recorded
• Maintained payroll records, files and office supplies
• Answering phones whenever necessary and taking care of costumer walk-ins
EDUCATION:
CHARLES H. MILBY HIGH SCHOOL
Houston, TX – May 1997
LANGUAGES:
Bilingual – Fluent English and Spanish
REFERENCES: Available upon request
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