Project Manager Human Resources

FRANCINE C. ROBLES

**** ******* ***., ********, **. 90606

C: 562-***-**** / E: ********.*********@*****.***

OBJECTIVE

To obtain an Executive Assistant position to utilize my years of Administrative experience to forward the goals of the Company. A

dynamic, organized, and trustworthy professional who thrives in a fast-paced environment, always fostering grace under

pressure. Passionate about making things happen while keeping an eye on the big picture and maintaining an organized work

flow with poise and diplomacy.

SUMMARY OF QUALIFICATIONS

Demonstrated capacity to provide comprehensive support for executive-level staff including

scheduling meetings, coordinate heavy travel, and effectively managing all essential tasks.

Highly focused and results-oriented in supporting complex, deadline-driven operations; able to identify goals and priorities

and resolve issues in initial stages.

Proficient in Microsoft Word, Excel, PowerPoint, Visio, Outlook and BoardPad Application for iPad

PROFESSIONAL EXPERIENCE

BAKERCORP, INC SEAL BEACH, CA

02/13 - PRESENT

Executive Assistant, Chief Financial Officer

Provide high level executive administrative support to the Chief Financial Officer and staff members. Maintain CFO’s daily

schedule. Schedule heavy international and domestic travel for CFO and staff members. Prepare expense reports and monitor

daily credit card activity. Prepare and assist with Quarterly Board of Directors & Audit Committee Meetings. Compile and

upload Board of Directors & Audit Committee meeting material to BoardPad Application for iPad. Daily tasks include the

following but not limited to: updating Executive Leadership Team calendar and Governance calendar, assist in scheduling

Quarterly Investor calls, updating Organizational charts as directed, schedule internal & external meetings, coordinate monthly

Manager’s meetings, & quarterly offsite staff meetings, prepare and manage business travel logistics, screen incoming calls,

prepare expense reports, interviews, RSVPs, facilitate Tele-Video conference calls, order and maintain office supplies and

materials for department.

ANSCHUTZ ENTERTAINMENT GROUP LOS ANGELES, CA

05/08 – 11/12

Executive Assistant

Provided high-level administrative support to the Vice President, Human Resource for a leading Sports and Entertainment company.

Provided daily executive administrative support to the Senior Vice President, Human Resources and oversee front desk reception

for department suite. Scheduled heavy international and domestic travel for Executive and staff members. Processed U.S.

Passports and International Business Visas as directed for employees traveling internationally on business travel and or

assignment. Maintained Executive’s daily calendar. Prepared expense reports and monitored daily American Express credit card

activity. Maintained personnel records in accordance with company policies and procedures. Filed personnel related records,

including new hire information, performance evaluations, conduct file audits as necessary. Coordinated monthly Human

resources conference calls and annual offsite retreat and logistics. Daily tasks included the following but not limited to:

scheduled internal & external meetings, event coordination, coordinated business travel arrangements and itineraries, answered

incoming calls, prepared expense reports, interviews, RSVPs, facilitated Tele-Video conference calls, ordered and maintained

office supplies.

SEVEN FOR ALL MANKIND, LLC. VERNON, CA

08/06 – 02/08

Executive Assistant (08/06 – 10/07)

Developed and implemented organizational systems to facilitate daily work internally and externally. Scheduled domestic and

international travel for CFO and Executives of the company. Prepared expense reports and monitored travel and entertainment

expenses for Executives. Monitored daily activity for all Corporate American Express credit card holders and credit card

reconciliation. Prepared weekly Agenda for CFO management meetings and typed correspondence from rough draft as directed.

Assisted with the preparation of the Board of Director meetings and updated company Organization chart. Daily tasks included

some or all of the following: Returned phone calls, responded to emails, scheduled appointments, RSVPs, dinner reservations,

luncheons, petty cash requests, conference room set up, facilitated weekly conference calls, and personal shopping for

Executives, employees, and vendors.

Assistant Manager, Robertson Retail Store (11/07 – 02/08)

Assisted in managing and controlling the daily operations of the store and maintained company

•

standards. Ensured customers received exemplary customer service. Assisted with the daily sales goals to

meet store expectations. Daily tasks included some or all of the following: submitted daily sales reports,

weekly timecards, new product knowledge introduction, budgeting/record keeping, problem solving,

inventory, pricing controls, managed invoicing, computer point of sale transactions and processed packages

for shipment.

SOUTH GATE, CA

AMERICAN TEAM PROPERTIES

10/05 – 08/06

Executive Assistant

Provided daily general administrative support to the CFO and provided basic administrative support to staff of 60. Planning,

Event coordination, Award Ceremonies, holiday luncheons, and travel arrangements. Developed and implemented

organizational systems to facilitate daily work internally and externally. Ensured CFO had key documents for upcoming

meetings and calls; file management and sending of documents to internal and external contacts. Explained organizational

policies and procedures to staff members and licensed Real Estate Agents. Successfully oversaw license renewal for all licensed

Agents.

CHARLES DUNN COMPANY, INC. NEWPORT BEACH, CA

12/04 – 09/05

Executive Assistant

Provided daily administrative support to top producing Broker. Duties and responsibilities included: typed correspondence from

rough draft, monitored Escrow from opening to close, prepared Sales / Lease commission forms, prepared lease and listing

agreements. Interacted with Buyers, Sellers, Transaction Coordinators, and Escrow Officers.

YEAGER SKANSKA, INC. RIVERSIDE, CA

02/99 – 12/04

Administrative Assistant

Provided daily administrative support to Project Manager and six Project Engineers. Submitted daily reports

electronically for the State of California Department of Transportation. Retrieved online monthly Pay Estimates from Caltrans and

input paid Contract Change Orders. Managed accounts payable, receivable, and payroll. Assisted Human Resources with

presentation and explanation of new hire employee benefits, scheduled drug screens and updated employee personnel files.

Implemented and maintained a neat and orderly office filing system. Ordered and maintained all office supply inventory and

scheduled maintenance service for all office equipment. Processed packages for shipment.

EDUCATION:

Human Resources Generalist Certificate of Completion

07/ 2010

Rio Hondo Community College – Whittier, CA

2001 - 2003

Business Administration

REFERENCES AVAILABLE UPON REQUEST

Contact this candidate