Administrative Assistant Manager

COLLEEN HOLNESS

**** ***** ********* **., **** H

LAS VEGAS, NV 89146

***-****

ab9q5y@r.postjobfree.com

PROFESSIONAL

EXPERIENCE:

**/** - **/**** ****** SECRETARY/ADMINISTRATIVE ASSISTANT

General Growth Properties, Inc./Meadows Mall; Las Vegas

. Front Desk - Screen/assist all visitors to Mall

Management Office (ex: customers, tenants, vendors,

contractors)

. Administrative Support - For General Manager,

Operations Manager, Mall Accountant, Marketing and

Specialty Leasing (CAC) and other Mall staff as needed

. Phones - Multi-line system: answer/screen/route calls

for Management and office staff

. Correspondence - Create/mail Insurance, Bond, Default,

Termination, Complaint and other miscellaneous

letters/memos

. Mail - Screen/open, date stamp and distribute for

Management, office staff, Security, Housekeeping and

tenants

. UPS/FedEx - Responsible for in-office shipping and

receiving

. Accounts Payable - Responsible for the timely scanning

and logging of all Vendor invoices, send to Accounting

for payment

. Accounts Receivable - Generate and mail invoices to

tenants and contractors; log and track payments

. Work Orders - Logged daily in MicroMain for Operations

Dept.

. Contractors - Responsible for tracking and logging

Liability Insurance, report work schedules to

Management/Security

. Radio Communications - With Engineers, Housekeeping &

Security

. Tenant Rent - Process check and credit card walk-in

payments (generate receipt, log payments, copy checks,

mail to lock box)

. Data Entry - Create various Excel spreadsheets, log

information

. Gift Card Sales - For walk-in customers, generate using

Ultrapos

. Meetings/Events - Schedule conference calls, reserve

conference room, invite attendees, assist with set

up/clean up

. Office/Staff Supplies - Maintain, track and order

. Marketing -Assistance as needed for Promos/Events

. Rent Statements - Assist Accounting with monthly mass-

mailing

. Printer/Copier/Mail Meter - Order supplies and service,

load funds

. Filing - Set up and Maintain Tenant Folders

. Computer Graphics - Design/create Mall and office signs

and graphs

. P-Card Purchases - Mall promotion items, furniture,

gift cards, etc.

. Job Openings - Download/print resumes from Mall

website, contact applicants and coordinate interviews

COLLEEN HOLNESS

1418 SANTA MARGARITA ST., UNIT H

LAS VEGAS, NV 89146

418-1703

ab9q5y@r.postjobfree.com

PROFESSIONAL

EXPERIENCE:

- continued -

01/99 - 04/2005 ADMINISTRATIVE ASSISTANT II

Nevada Power Company - Land Services; Las Vegas

. Answer phones/route calls/take messages for three

Supervisors and Director on Multi-line phone system

. Create and type various office documents including

correspondence, inter-office memorandum, spreadsheets,

presentations, charts and other forms as needed for

three Supervisors and their staff

. Department Mail Services

. Provide customer contact for Land Services walk-up

window

. Log and route all incoming Subdivision Maps

. Review Owners Dedication and Subdivision Maps for

required utility easements

. Responsible for Payroll for Director, Supervisors and

their staff

. Maintain calendar for Right-of-Way and Survey

Supervisors; back-up for Director and LP&A Supervisor

. Schedule meetings and luncheons and coordinate

facilities for ROW, Survey and LP&A Supervisors and

staff; back-up for Director Department

. Provide Records Management for all areas of Land

Services (includes scanning and capturing documents

for downloading into company-wide SKOTI system and then

archiving of hard documents).

. Computer Graphics for Department (design posters,

brochures, signs, labels, calendars, seasonal decor,

etc.)

. Track and order office supplies

. Travel arrangements as needed for Supervisors and/or

their staff

. Log, review and calculate payments, submit check

requests for new easement documents to be recorded at

Clark County Assessor's Office

. Submit correspondence to Engineers and Developers

regarding required easement corrections and/or

additions

. Petty Cash back-up

. Obtain information from property owners with easement

inquiries, research Clark County Assessor's Office

Website and retrieve Parcel Maps for said inquiries

COLLEEN HOLNESS

1418 SANTA MARGARITA ST., UNIT H

LAS VEGAS, NV 89146

418-1703

ab9q5y@r.postjobfree.com

PROFESSIONAL

EXPERIENCE:

- continued -

TYPING SKILLS: 80 wpm

COMPUTER SKILLS: COMPUTER CLASSES: Windows XP & 7

Excel I - ExecuTrain

Microsoft Word Computer Graphics I - CCSN

Microsoft Excel Digital Photo Retouching - CCSN

Microsoft Outlook

Microsoft PowerPoint

Microsoft Draw/Paint

Adobe Photoshop

PeopleSoft

MicroMain

UltraPos

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