Management Office
Resume:
Keaira Johnson
Germantown, MD 20874
Dear Human Resource Department:
I am sending my resume as a first step in exploring the possibilities of
employment.
I am a self-starter with the ability to handle multiple tasks at once. I am
flexible with changing requirements; as well I am a quick learner with the
ability to meet deadlines and handle a wide assortment of personality
types.
As a member with your organization, I would bring a focus on details,
strong verbal and written communications skills, and excellent
organizational and multi-tasking abilities; as well I am a team player. I
also offer a bright smile to your team, as I am known for my hard work and
willingness to learn and face new challenges.
Please send correspondence to the above address or phone me at 240-***-****
to leave a detailed message of an appropriate time on your schedule for an
interview.
Thank you in advance for your time and consideration I look forward to
hearing from you.
Sincerely,
Keaira Johnson
Keaira Johnson
Keaira Johnson 13017 Wisteria Dr., Germantown, MD 20874
#174 ***********@*****.***.
Summary
To obtain a challenging position in the administrative field, utilizing the
abilities developed through my education and work experience.
Proficient with computer software: Vista Windows XP, MS Office Suite (Word,
PowerPoint, Excel and, Outlook), Adobe Acrobat
Knowledgeable about computer hardware: laptops, PCs, network printers,
peripherals, LANs, office equipment
Completed and Received Excess to Gov Trip (Federal travel application) &
IMPAC II .
Education
Kentucky State University, Public administration
September 2007 - Present
Seneca Valley High School, Diploma
September 2003 - May 2007
Experience
National Institute of Health-NIH
(OFM - Office of Financial Management) April 2012 -
Present
Administrative Assistance
Advises the staff of important office matters, calling attention to
significant items in reports, files and correspondence;
Performs necessary research for materials relevant to administrative
matters to assure priorities and obligations are met;
Assists office personnel on procedural matters such as the correct
procedures to follow in preparing correspondence, travel orders, travel
vouchers, and periodic reports;
Assembles background material for agenda items and informs participants
of topics to be discussed
Performed office automation duties using software applications such as
electronic mail, desktop publishing, calendar, spreadsheet, database,
and/or graphics.
Maintaining and purchasing supplies.
Maintaining continuity files and records.
Work with Managers and team on scheduling meetings, planning of
luncheons, greeting vendors.
Receives incoming calls and appropriately deals with call or issues.
Records and distributes messages as needed.
Develops and maintains department filing system to ensure availability
of information when needed.
Develops and prepares weekly or monthly assigned reports and spreadsheet
analysis.
Assist the other Admins. Departmental events on ongoing bases.
Maintain databases, data entry.
Ability to adjust expected tasks and schedule to the updated priorities.
Schedule commitments to maximize boss's time efficiency.
Prepare agendas in advance.
Provide back-up data as needed.
Arranged amenities as needed for travel.
As arranged, 'rescue' boss from laggards and unwanted phone calls.
Arranged meetings, meeting facilities as needed.
Prepare itinerary and trip file for business travel.
Prepared, complete and submitted expense reports for Executives as well
as other employees in the office.
Updated mail/phone directories as needed.
Took initiative on requests and inquiries of administrative nature.
Maintained a flow of information to co-workers via email.
Screen visitors and telephone calls, ensuring that they are referred to
the appropriate person
Evaluate incoming communications and visitors to determine their
priority in going to senior staff.
Develop filing systems for a variety of documents
Develop and use Maintain logs and records for use in tracking work
progress
tickler systems to ensure that deadlines are met
Ensure that records are maintained according to policies and guidelines
Provide guidance and instruction to co-workers and new professional
staff on administrative procedures
Provide status updates for ongoing projects and activities
Monitor and track project tasks for senior staff and supervisor
Supervisor: Karen Logue Phone: 301- 402- 5130
National Institute of Health-NIH (NCCAM) October 2010
- January 2012
Bethesda, Maryland US
Extramural Support Assistant (ESA)
Program
.Reviewed documents for consistency with policies and procedures.
.Processed travel authorizations, arrangements and vouchers.
.Provided assistance with budget activities.
.Served as a timekeeper and records management contact.
.Received telephone inquiries and responded via telephone to matters of a
routine nature or refer technical issues to the appropriate personnel.
.Composed office correspondence, reports, and/or other related data in
final format from written or verbal instructions.
.Reviewed incoming documents/mail and route and/or sort based on
priorities set by supervisor, scans and files documents as appropriate.
.Maintained/ scheduled appointments and meetings calendar for supervisor
and/or senior-level staff.
.Used various microcomputer software including MS Word, Access, Excel,
Outlook or similar software.
.Applied knowledge of grammar, spelling, punctuation, etc., to written
composition, reports, and forms.
.Served as the first point of contact for visitors and employees.
.Utilized advanced functions, of several types of software [e.g.,
Microsoft Word, Excel, PowerPoint, and Outlook Mail and Calendar) to
accomplish a variety of specific office needs.
.Advance comprehension of Government Travel system GovTrip.
.Prepared all necessary travel arrangements based on knowledge of the
supervisor's preferences in travel.
.Kept in touch with the supervisor en route to resolve problems.
.Completed the processing of vouchers.
.Responded to and screened routine telephone requests,
.Referred calls and visitors to appropriate staff.
.Performed various clerical and secretarial duties, requiring a good
working knowledge and understanding of the organization, programs, and
procedures related to the work of the office.
.Prepared special reports, presentations, and summaries for the Director
and other office staff.
.Obtained and verified information by researching office records.
.Compiled documents by conferring with program officials within and
outside the office.
.Monitored and reviewed incoming requests for programmatic action or
information.
.Devised judicious interim action on deadline items, and arranges
appropriate extensions for less urgent item.
.Planned, directed, and coordinated the administrative affairs of the
supervisor.
. facilitated day-to-day activities within the office.
.Coordinated and facilitated conferences as well as meetings.
Review
. Responsible for providing administrative and technical extramural
support in the development.
. Review and management of grant-and-contract-supported research and
training programs on a wide variety of biomedical and behavioral
diseases and disorders.
. Responsible for providing clerical, technical, and substantive
coordination and services to Program Directors, Grants Management
Officers / Specialists, and Scientific Review Administrators NIH wide.
. Supporting all NIH scientific program development, scientific review,
and grants management functions.
. Managing data
Supervisor: Melissa Corbitt Phone: 301-***-****
Master Key Consulting
August 2010 - September 2010
Bethesda, Maryland US
Grants Management Technical Assistant
.Award management (financial and administrative).
.Processed and reviewed all proposal grant applications.
.Screened and Scanned grant applications
.Provided grant fiscal support.
.Reviewed all assigned grant applications, audit reports, and financial
statements.
.Performed administrative support in data entry.
.Recorded reimbursement requests.
.Assist in all aspects of grant management.
.Ensured that grant files were complete and in compliance with
programmatic and fund management requirements of the funding source.
.Provided documents as needed to respond to financial and program audit
carried out by internal or external auditors.
.Performed liaison duties in support of an organizational program
planning process.
.Participated in developing and implementing long- and short-range plans,
procedures, and policies relating to the organization's administrative
needs.
.Assisted in more than one administrative support areas; budget,
logistics and procurement, human resources, records, and files
management.
.Used various software packages such as word processing, spreadsheets,
and databases.
.Developed, maintained, and prepared reports and office records.
.Possessed knowledge of general office automation software, practices,
and procedures.
.Assisted in more than one administrative support areas; budget,
logistics and procurement, human resources, records, and files
management.
.Used various software packages such as word processing, spreadsheets,
and databases.
.Developed, maintained, and prepared reports and office records.
.Possessed knowledge of general office automation software, practices,
and procedures.
.Ability to file, track, and retrieve a wide variety of documents.
.Ensured accuracy and completeness of files, reports and presentations.
.Performed liaison duties in support of an organizational program
planning process.
.Participated in developing and implementing long- and short-range plans,
procedures, and policies relating to the organization's administrative
needs.
.Interacted orally with team members, management and senior officials,
and others to maintain effective working relationships.
.Established internal procedural controls governing the preparation and
submission and retention of official agency files.
.Printing Administrated pages
Supervisor: Charma Hunt Phone: 301-***-****
REFERENCES
Jennifer Love FDA- CVM Program Manager
Phone Number: 240-***-****
Email Address: ********.****@***.***.***
Reference Type: Personal
Karen Logue National Branch Chief
Institutes of
Health (NIH)
OFM- Office of
Financial
Management
Phone Number: 301-***-****
Email Address: ******@****.***.***
Reference Type: Professional
Kimberly Staley National General Clerk II
Institutes of
Health (NIH)
OFM- Office of
Financial
Management
Phone Number: 301-***-****
Email Address: *******@****.***.***
Reference Type: Professional
Contact this candidate