Administrative Assistant Human Resources
Resume:
Marianne Rybak
Brooklyn, New York 11249
H: 718-***-**** C: 917-***-****
E-mail: ********.*****@*****.***
PROFESSIONAL EXPERIENCE:
Pepsi-Cola Bottling Company of New York; College Point, NY January 2013 - Present
Receptionist and Administrative Support to the Human Resources Department
Answer incoming calls for the Pepsi-Cola and Canada Dry Bottling Group located in New York and New Jersey.
Assist the HR Generalist with new hire processing which also includes summer help.
Process Workers Compensation claims and follow-up with employees, e.g., ensuring they are using the assigned
medical provider, obtaining their medical reports and assisting with their return to work processing.
Maintain and update spread sheets in Excel that indicates who is currently on Workers Compensation. Prepare weekly
reports to the Director of Human Resources and Executive Management.
Credit Suisse; New York, NY September 2008 - November 2012
Executive Assistant to Director of Governance & Controlling, Information Technology, Investment Banking (02/2011
– 11/2012)
Supported 4 Directors, VPs, Contractors and Consultants with all administrative requirements.
Managed calendars and provided phone coverage.
Arranged video/audio conferencing for internal, town hall and off-site meetings.
Served as the On-boarding Coordinator: Provided set up of new hires (e-mail accounts, desk allocation, PCs,
hardware/software requirements and telephone). Coordinated Off-boarding requirements.
Coordinated extensive travel arrangements (air/ground transportation, lodging, meals and meeting logistics).
Processed expense reimbursement in Concur.
Ordered supplies and Desktop equipment.
Executive Assistant to Chief Architect and Technical Architect (01/2010 – 02/2011)
Supported the Department’s Chief Architect, Technical Architect and IT Architecture Group. Administrative Assistant
duties described above.
Executive Assistant to Chief Information Officer (09/2008 – 01/2010)
Provided extensive calendar management for senior executives in NY and the global offices.
Set up video/audio conferences, complex global meetings and off-sites.
Scheduled international travel arrangements and processed reimbursement.
Screened incoming calls and relayed messages accurately and promptly.
Prepared department purchase orders: stationery, equipment, consultancy and software.
Worked with Executive Search Firms for potential new hires on the Senior Manager level.
JPMorgan Chase; New York, NY June 1976 – September 2008
Senior Executive Assistant to Director of Human Resources (01/1994 – 09/2008)
Communicated extensively with senior executives, HR Community and employees throughout the firm handling
sensitive information with discretion and confidentiality.
Planned and managed an extremely busy and constantly changing calendar, coordinated meetings, calls and events
with Senior Executives and Board of Directors, 15 direct reports and diverse internal and external people.
Prepared extensive itineraries for domestic and international travel; coordinated air and land transportation,
accommodations and meetings.
Reviewed and documented correspondence from the Chairman’s office, including commendations, inquiries and letters
of complaint. Consistently use sound decision making skills in responding to senders and forward to appropriate
Human Resource Business Partner for follow-up and resolution.
Senior Executive Administrative Assistant (08/1984 – 12/1993)
Worked with a team of managers involved with the relocation of 5,000 employees from the Chase Manhattan offices in
New York City to the new Chase MetroTech facility, Brooklyn, NY.
Provided calendar management, set up files, ordered supplies, typed correspondence and prepared expense reports.
Executive Administrative Assistant (June 1976 – August 1984)
Supported the Executive Vice President of the International Banking Division and the SVP in charge of Operations.
SKILLS:
Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Concur Expense and AS 400
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