Human Resources Administrative Assistant

*** ***** ****** . ************, ** *****

Phone: 919-***-**** . E-mail: ***************@*****.***

K e l l i e K i m b r o u g h

Summary Professional image combined with articulate communication,

presentation & interpersonal skills; able to quickly establish

rapport across all organizational levels. Proficient in MS

Office Programs: MS Word, Excel, Access, PowerPoint and

Outlook. Enthusiastic team player able to multi-task and

manage deadlines.

Work

History May 2012 - July 2013 Dental Power

International Carrboro, NC

Placement Administrator

Provided assistance in the office with tasks such as

appointment scheduling, record keeping, telephone management,

and billing.

First-contact person for clients in need of dentists and/or

dental support staff.

Maintained extensive database for national staffing service.

Coordinated company events, and functioned as the Office

Manager (ordered supplies, organized facilities maintenance,

phone company liaison.

May 2011 to Sept 2011 UNC Management Company

Chapel Hill, NC

Senior Administrative Assistant (temp assignment)

Assisted Finance department by updating/organizing current

files and created master list of all files. Made new vendor

files as needed. Compiled AP vouchers, mailed checks, served

as backup to Sr. Accountant for printing checks. Prepared

quarterly client invoice packages. Scheduled Finance meetings

and maintained calendar.

Assisted Human Resources department by tracking new hire

information, including benefit enrollment and information

forms maintained new employee personnel files. Provided

onboarding support for new hires with IT (desk set-up, ordered

laptops/cell phones). Assisted in preparations for Annual

Benefit Update Meetings.

Performed administrative tasks pertaining to inventories of

office furnishings and equipment, resolved office

space-related problems. Arranged general maintenance/repairs

with Building Management and/or outside vendors. Coordinated

cleaning company and plant maintenance schedules. Managed

security accesses card and building parking functions.

Maintained parking records for garage and coordinated UNC

parking permit access. Served as Administrator for company

telephone services.

April 2008 to April 2011 Burt's Bees, Inc.

Durham, NC

Executive Assistant

Managed and coordinated multiple calendars for high-level

individuals busy and changing priorities. Scheduled meetings

between our office, our parent company (located in CA) and

international locations on a frequent basis.

Routinely coordinated travel, both domestic and international.

Ensured that all details were complete and confirmed, and

changed if needed.

Managed relationships with outside Boards that my managers

served on to arrange meetings and travel, as well as track

compensations received.

Initiated an Administrative Calendar to track time-off and

appointments, as well as managed coverage for our Reception

Desk.

Served as lead on move-team for Company which involved:

scouting out locations; interviewing project managers;

coordinating movers; managing inventory; setting up vendors at

new location; assisting employees with "new neighborhood

packets."

Organized Company Holiday Party for two years, which

culminated in the most-attended function at half the budget of

the previous years.

Served as liaison for Maintenance departments, both internal

and external.

Served as lead-planner for all Sales, International and

Marketing meetings, which consisted of: securing locations;

managing hotel blocks; and arranging catering and

entertainment for groups of 50 or more. Worked extensively

with local caterers on multiple occasions to develop

sustainable events for Habitat for Humanity, Teach for America

and Triangle Land Conservancy.

Arranged interviews for my departments which involved

arranging travel, coordinating calendars and working with

relocation agents if needed.

Developed presentations using PowerPoint. Prepared and

submitted expense reports in a timely manner.

October 2007 to February 2008 Square 1 Bank

Durham, NC

Executive Assistant to CCO, COO (temp assignment)

Managed and coordinated calendars, arranged for meetings with

internal personnel, as well as clients, bankers and outside

groups.

Managed travel (domestic and international), as well as

processed and tracked reimbursements, both commercial and

private.

Handled confidential/critical business correspondence and

reports.

Assisted with planning both private and corporate events at

the CCO's private residence as well as events at the Company

headquarters.

Interfaced with and provided additional support for company

executives, personnel, customers and the Board of Directors.

Assisted with the selection, development and evaluation of

administrative personnel. Served as lead for the Executive

Administrative team (6 regional offices).

Provided support to CEO, Marketing VP and CFO when necessary.

August 2000 to March 2007 Trimeris, Inc.

Durham, NC

Administrative Assistant: Research/Scientific

Operations/Legal; Finance/Human Resources and Contract

Coordinator

Streamlined contract-management system by implementing an

automated system. Collaborated with developers to define

specifications. Assisted with user-testing within company. The

new software reduced processing time and order errors.

Initiated contracts for senior scientists and executives,

maintained tracking system, distributed contracts and

managed/filed completed contracts.

Managed calendars for senior-level staff; arranged meetings

between various departments and coordinated travel, both

domestic and international.

Supported the Finance group by coordinating Earnings Calls and

developing stockholder information kits.

Supported the Compliance department by obtaining signatures on

FDA documents, sending packages to FDA and following up to

confirm receipt.

Supported the Legal department, specifically regarding

Patents, both domestic and international.

Input data into databases for different groups, i.e. Molecular

Biology and the Chemical Inventory database to support

laboratory operations.

Managed correspondence ordered literature requests and

compiled expense reports for the group as a whole.

Coordinated interview schedules for the Research group and

informing candidates of itineraries.

Designed and developed PowerPoint presentations for Senior

Research staff. Coordinated Trimeris Forums, and planned

Scientific Advisory Board meetings, including travel and hotel

arrangements.

June 1998 to April 2000 MYCOsearch, Inc. /OSI

Pharmaceuticals, Inc. Durham, NC.

Office Manager

Oversaw office operations and supported two Directors and

various Research Scientists.

Managed site directors' calendars and travel plans; provided

staff with clerical and administrative support.

Acted as liaison for Human Resources, Purchasing and Payroll

departments between NC and company headquarters in New York.

Coordinated and planned functions and meetings: arranged

transport of visitors, catering of meals; accommodations for

visitors, etc.

Organized off-site functions such as picnics, sports events,

holiday parties, wellness programs, etc.

Managed administrative aspects of office closing: worked with

headquarters to plan move; closed service agreements with

vendors and contractors and arranged employee exit interviews.

References

Upon request.

Contact this candidate