Administrative Assistant Project
Resume:
Leah N. Huggins
Accokeek, MD 20607
301-***-**** (cell)
E-mail: ***********@*****.***
PROFILE:
Experienced office administrator with excellent oral and written communication skills. Served
as a personnel administrator, and supported payroll and procurement actions; utilizing
automated time management and QuickBooks programs. Maintained and updated personnel
databases. Proficient in the use of Microsoft Office Suite (Word, Outlook, Access, Excel, and
PowerPoint) and Microsoft Project.
EDUCATION:
B.S. Psychology, Bowie State University, Bowie, MD (December 2010)
Psychology Major, North Carolina A&T State University, Greensboro, NC
SECURITY CLEARANCE STATUS: Secret Security Clearance- January 12, 2012
JOB EXPERIENCE:
Receptionist: American Institute of Certified Public Accountants (Temporary Staffing Position),
Washington, DC (June 2012-November 2012)
• Handled confidential information on a daily basis
• Received, screened and prioritized incoming telephone calls; providing accurate
messages to recipients
Maintained staff appointment calendars and records
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Maintained reception area; greeted persons entering establishment, determining nature
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and purpose of visit, and directed or escorted them to specific destination
Briefed staff on time and attendance policies and procedures.
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Organized and maintained correspondence, files, records and databases
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Developed materials and correspondence using Microsoft Office Suite
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Reviewed outgoing documents for accuracy, formatting, grammar and punctuation
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Accepted and distributed incoming mail and UPS/Fed Ex/Airborne packages
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Performed various other clerical and administrative duties, as needed; to support the
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operation of the organization
Administrative Assistant: Preeminent Protective Services, Inc. Washington, DC (March
2012- June 2012)
• Served as telephone system administrator; responsible for updating phone system
status messages, as well as, adding and removing staff members
• Entered payroll information in QuickBooks and time management program
• Accurately processed payroll tax payments
• Accurately completed Payroll reports for review
• Ensured that each pay record is supported by appropriate documentation
• Briefed staff on time and attendance policies and procedures
• Created invoices for contracts
Created, scanned, distributed and maintained employee files
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Conducted employee interviews and completed employment verification forms
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Processed and coordinated unemployment claims from the DC Department of
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Employment Services
Answered questions regarding administrative and non-technical matters, and prepared
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memorandums and production requests
Created and maintained temporary security guard license database
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Administrative Assistant: Plexus Communications Group, Baltimore, MD (June 2011-
March 2012)
• Maintained office calendar and coordinated meetings for President/CEO
Provided operational and administrative support to senior management, project
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managers; and accounting and contract administration staff
Maintained confidentiality in all aspects of client, staff and company information
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Maintained inventories of supplies and materials for the office and technical staff
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Received and directed clients, vendors and visitors
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Answered, screened and transferred inbound phone calls
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Opened, sorted and distributed incoming correspondence, including faxes and emails
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Filed and retrieved organizational documents, records and reports for office and field
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personnel
Created and modified documents and presentations using Word, Excel, Access,
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PowerPoint and/or QuickBooks programs
Transcribed, compiled, and distributed minutes of staff and committee meetings
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Conducted new employee orientations and ensured the required hiring paperwork
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Input employee records into QuickBooks accounting system
•
Teachers Assistant: Bowie Montessori Children’s House, Bowie, Maryland (September
2006-June 2009)
• Developed, managed, and implemented youth programs for children ages 2 – 6
• Provided individual classroom instructions to students utilizing the appropriate lesson
plans
• Organized and implemented activities to stimulate children’s physical, mental, and
social growth
• Monitored students' performance, and recorded relevant data to assess progress
Summer Intern: Grants Technical Assistant- JBS, Government Contractor, Substance
Abuse and Mental Health Services Administration(SAMHSA), U.S. Department of Health and
Human Services, Rockville, Maryland (June 2008- August 2008)
• Served as liaison between grant applicants and grants management team
• Screened federal grant applications to assess compliance with Federal program
requirement
• Reviewed budget figures for grantee contract continuation applications
• Analyzed and evaluated grant applications and prepared summary reports addressing
grant submission deficiencies
• Contacted applicants, when required to obtain additional information for incomplete
application packages
• Maintained internal and external grant files and related materials
• Provided operational and technical assistance for the grants management team
Summer Intern: D.C Children & Youth Investment Trust Corporation Internship, Washington,
D.C
(May 2006 - August 2006 and May 2007 - August 2007)
• Organized and coordinated various summer activities and projects for young campers
• Served in the role of the Director during the Director’s absence
Secretary/Receptionist, Quality Telecommunication Services, Inc., Oxon Hill, Maryland.
(1998 - 2005) Worked during the summer, school breaks and holiday vacations.
• Reviewed outgoing correspondence and reports for accuracy, form, punctuation, and
conformance with company policies and procedures
• Supported the development of Government and Commercial proposal submissions
• Collected and submitted project status data to senior staff and project managers
• Performed receptionist duties, which included answering phones, scheduling staff
appointments, coordinating meetings, and sorting and distributing mail
• Maintained and updated various office files and records
• Documented the receipt and internal processing of purchase orders and invoices
VOLUNTEER ACTIVITIES:
• Secretary, Eyes Wide Shut, Bowie State University (2010- 2011)
• Bowie State Commuter Club (2006- 2010)
• Southeastern Psychological Association (SEPA) Conference (March 2006)
• Secretary, NC A&T Psychology Club (2005- 2006)
• Mentor, Psychology Freshman Majors, NC A&T (2005- 2006)
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