Administrative Assistant Project

Leah N. Huggins

**** ********* **** *****

Accokeek, MD 20607

301-***-**** (cell)

E-mail: ab9miu@r.postjobfree.com

PROFILE:

Experienced office administrator with excellent oral and written communication skills. Served

as a personnel administrator, and supported payroll and procurement actions; utilizing

automated time management and QuickBooks programs. Maintained and updated personnel

databases. Proficient in the use of Microsoft Office Suite (Word, Outlook, Access, Excel, and

PowerPoint) and Microsoft Project.

EDUCATION:

B.S. Psychology, Bowie State University, Bowie, MD (December 2010)

Psychology Major, North Carolina A&T State University, Greensboro, NC

SECURITY CLEARANCE STATUS: Secret Security Clearance- January 12, 2012

JOB EXPERIENCE:

Receptionist: American Institute of Certified Public Accountants (Temporary Staffing Position),

Washington, DC (June 2012-November 2012)

• Handled confidential information on a daily basis

• Received, screened and prioritized incoming telephone calls; providing accurate

messages to recipients

Maintained staff appointment calendars and records

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Maintained reception area; greeted persons entering establishment, determining nature

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and purpose of visit, and directed or escorted them to specific destination

Briefed staff on time and attendance policies and procedures.

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Organized and maintained correspondence, files, records and databases

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Developed materials and correspondence using Microsoft Office Suite

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Reviewed outgoing documents for accuracy, formatting, grammar and punctuation

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Accepted and distributed incoming mail and UPS/Fed Ex/Airborne packages

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Performed various other clerical and administrative duties, as needed; to support the

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operation of the organization

Administrative Assistant: Preeminent Protective Services, Inc. Washington, DC (March

2012- June 2012)

• Served as telephone system administrator; responsible for updating phone system

status messages, as well as, adding and removing staff members

• Entered payroll information in QuickBooks and time management program

• Accurately processed payroll tax payments

• Accurately completed Payroll reports for review

• Ensured that each pay record is supported by appropriate documentation

• Briefed staff on time and attendance policies and procedures

• Created invoices for contracts

Created, scanned, distributed and maintained employee files

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Conducted employee interviews and completed employment verification forms

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Processed and coordinated unemployment claims from the DC Department of

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Employment Services

Answered questions regarding administrative and non-technical matters, and prepared

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memorandums and production requests

Created and maintained temporary security guard license database

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Administrative Assistant: Plexus Communications Group, Baltimore, MD (June 2011-

March 2012)

• Maintained office calendar and coordinated meetings for President/CEO

Provided operational and administrative support to senior management, project

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managers; and accounting and contract administration staff

Maintained confidentiality in all aspects of client, staff and company information

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Maintained inventories of supplies and materials for the office and technical staff

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Received and directed clients, vendors and visitors

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Answered, screened and transferred inbound phone calls

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Opened, sorted and distributed incoming correspondence, including faxes and emails

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Filed and retrieved organizational documents, records and reports for office and field

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personnel

Created and modified documents and presentations using Word, Excel, Access,

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PowerPoint and/or QuickBooks programs

Transcribed, compiled, and distributed minutes of staff and committee meetings

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Conducted new employee orientations and ensured the required hiring paperwork

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Input employee records into QuickBooks accounting system

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Teachers Assistant: Bowie Montessori Children’s House, Bowie, Maryland (September

2006-June 2009)

• Developed, managed, and implemented youth programs for children ages 2 – 6

• Provided individual classroom instructions to students utilizing the appropriate lesson

plans

• Organized and implemented activities to stimulate children’s physical, mental, and

social growth

• Monitored students' performance, and recorded relevant data to assess progress

Summer Intern: Grants Technical Assistant- JBS, Government Contractor, Substance

Abuse and Mental Health Services Administration(SAMHSA), U.S. Department of Health and

Human Services, Rockville, Maryland (June 2008- August 2008)

• Served as liaison between grant applicants and grants management team

• Screened federal grant applications to assess compliance with Federal program

requirement

• Reviewed budget figures for grantee contract continuation applications

• Analyzed and evaluated grant applications and prepared summary reports addressing

grant submission deficiencies

• Contacted applicants, when required to obtain additional information for incomplete

application packages

• Maintained internal and external grant files and related materials

• Provided operational and technical assistance for the grants management team

Summer Intern: D.C Children & Youth Investment Trust Corporation Internship, Washington,

D.C

(May 2006 - August 2006 and May 2007 - August 2007)

• Organized and coordinated various summer activities and projects for young campers

• Served in the role of the Director during the Director’s absence

Secretary/Receptionist, Quality Telecommunication Services, Inc., Oxon Hill, Maryland.

(1998 - 2005) Worked during the summer, school breaks and holiday vacations.

• Reviewed outgoing correspondence and reports for accuracy, form, punctuation, and

conformance with company policies and procedures

• Supported the development of Government and Commercial proposal submissions

• Collected and submitted project status data to senior staff and project managers

• Performed receptionist duties, which included answering phones, scheduling staff

appointments, coordinating meetings, and sorting and distributing mail

• Maintained and updated various office files and records

• Documented the receipt and internal processing of purchase orders and invoices

VOLUNTEER ACTIVITIES:

• Secretary, Eyes Wide Shut, Bowie State University (2010- 2011)

• Bowie State Commuter Club (2006- 2010)

• Southeastern Psychological Association (SEPA) Conference (March 2006)

• Secretary, NC A&T Psychology Club (2005- 2006)

• Mentor, Psychology Freshman Majors, NC A&T (2005- 2006)

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