Sales Administrative Assistant

Brenda Negrón

Administrative Assistant

************@****.*** - 646-***-****

Administrative support professional of 14 years offering versatile office management skills and proficiency in

Microsoft Office programs. Strong planner and problem solver who readily adapts to change, works independently

and exceeds expectations. Able to juggle multiple priorities and meet tight deadlines without compromising quality.

WORK EXPERIENCE

Administrative Assistant

Select Advantage (Temp Agency) - New York, NY - July 2012 to October 2012

• Stark Carpet- Duties included answering phone line of VP of Sales and Marketing

• Arranged meetings, kept the calendar and schedule.

• Coordinated travel plans and itineraries.

• Created binders for filing memos and price sheets by Mill.

• Ordered office supplies and rug samples for showrooms.

• Sorted incoming and outgoing mail as well as shipped packages via UPS, Fed Ex and First Flight tracked

packages online.

• Managed petty cash and created expense reports.

Executive Assistant

Quizz Sportswear, Inc. - New York, NY - September 2009 to June 2012

• Worked in Showroom for children's, Junior's, Missy and Men's clothing and outerwear companies.

• Duties included billing, arranged meetings, kept the calendar schedule for Market week.

• Prepared invites for internal meetings. Set up catering, appointments, models, temps, receive showroom

samples and oversee showroom setup. Select samples for window dressings and photo shoot.

• Make sure catalogs/line sheets, pricelists and order forms are stocked in showroom. Updated price lists with

MSRP, size scale and colors. Also promotional samples and updated quantity on the racks.

• Coordinated Salesman travel plans and itineraries. Prepared for sales presentations and proposals.

• Worked with KAS (Key Account Specialist) on major account order delivery.

• Printed line sheets for all seasons. Made sure buys are entered in system as ordered.

• Created and printed out Monday Reports (Sales Projections, Quantity on Hand, Inventory Air Update, Open

Order Report, Available to Sell) utilizing the AS400 program.

• Communicated with vendors, ordered office supplies, kitchen supplies and maintained office equipment.

• Managed Sample Receipt. Took pictures of samples utilizing digital camera and download photos to files.

• Kept sample closet clean and current. Organized Sample Sales.

• Sorted incoming and outgoing mail as well as shipping packages via UPS and Fed Ex and tracked packages

online.

• Retrieved new orders from Commerce Hub via Kohl's website.

• Copied, filed, processed and verified of information accuracy on new orders.

• Daily posting of new orders to Summary report.

• Managed petty cash and created expense reports.

Executive Assistant

Ribolow Staffing (Temp Agency) - New York, NY - January 2009 to August 2009

Grand Central Publishing

• Worked in busy department as the assistant to the VP Associate Publisher in charge of marketing.

• Coordinated sales and marketing materials. Created dynamic PowerPoint presentations for author acquisitions

and for the annual sales conferences.

• Worked closely with authors and agents, editorial, the publisher, and the heads of advertising and promotion,

sales and marketing, publicity and online marketing.

• Created marketing launch reports which detailed the efforts of the publisher to market and sell specific titles.

• Coordinated and scheduled appointments and meetings.

• Arranged receipts intended for processing the expense reports for employee reimbursement.

• Managed incoming and outgoing mail, shipped packages via Fed Ex & UPS.

Showroom Manager

American Pacific Ent. LLC - New York, NY - May 2006 to January 2009

Home Fashion Bedding for Nautica & Liz Claiborne, Roxy, Quiksilver, APE, Dockers, Villager, XOXO, Candies

• Collaborated development and ownership of financial metrics for accounts and/or product categories: Assisted

with preparation and participation in business meetings including movement and set up of samples. Order

processing, and maintaining customer account files. Assisted with Budgeting and Forecast data input.

• Implemented Participated in budget planning process which includes analyzing and creating business plans

based on anticipated available to sell. Assisted with meeting preparation including inventory sell sheets with comp

retails.

• Account Expertise & General Management Assisted in the preparation and presentation of sales/market

materials. Assisted in Retailer Corporate/Merchandising Strategies and Market Mapping. Produced and distribute

Meeting/Market Recaps and Action points. Ordered and ensured receipt of account sample requests. Liaison

between Sales and Customer Service for: Monthly Billings, Fulfillment and order status management.

• Showroom Responsibilities Managed shipping and receiving of all items. Answered phone; manage calendar

for main conference room, managed customer inquiries, ordered showroom supplies and furniture. Assisted

Merchandising in showroom maintenance. Stripping beds, prep work, etc...Managed Sample Sales, petty cash,

showroom invoices and kept track of all receipts to process expense report. Managed attendance and vacation

forms. Processed and ordered Transit Cheks on a quarterly basis. Hired temporary staff for certain projects.

Market Week coordination: inclusive of, but not limited to: Scheduled accounts, catered food, and transportation.

Market Week preparation: Worked with Merchandising to assist in showroom preparation. Act as NYC liaison for

any SF or Ohio requests that need to be auctioned upon by an APE representative in NYC.

EDUCATION

Associates Degree in Business Administration w/ Marketing Cont.

Katherine Gibbs School - New York, NY

2000 to 2002

ADDITIONAL INFORMATION

Key Skills

Office Skills:

Office Management

Records Management

Database Administration

Spreadsheets/Reports

Event Management

Calendaring

PowerPoint Presentations

Front-Desk Reception

Executive Support

Travel Coordination

Computer Skills:

MS Word

MS Excel

MS PowerPoint

MS Outlook

MS Works

MS Access

MS Publisher

FileMaker Pro

Windows XP, Vista

Lotus Notes

Novell GroupWise

AS400

Adobe Illustrator

Photoshop

MAC OS9.2 & MAC OX

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