Administrative Assistant Project Manager
Resume:
Skills Summary
Bilingual Customer Service Proficient in Mac
(English/Spanish) Scheduling operating system
Well Rounded in Human Proficient in Proficient in Human
Resources, Operations, Microsoft Word , Concepts Org.
Training, Sales & Microsoft Excel , Proficient in
Marketing, Microsoft Expedition
Administration, PowerPoint , Proficient in ProLog,
Accounting and Graphic Microsoft Office JD Edwards E-1, A1A and
Design Project , Microsoft Primavera
Proficieint with MLS Outlook ;
Written Correspondence
General Office Skills
Employment History
FINANCIAL SUPPORT SPECIALIST/UNICCO-UNIVERSITY OF MIAMI (Feb. 2010-present)
o Process all employee expense reports
o Process and approve all vendor invoices
o Keep all financial reports up to date
o Explain company personnel policies, benefits, and procedures to
employees or job applicants
o Process, verify, and maintain documentation relating to personnel
activities such as staffing, recruitment, training, grievances,
performance evaluations, and classifications.
o Preparing and posting job advertisements
o Analyze FMLA claims to determine eligibility and certification in
compliance with state and federal regulations
o Process all new hire paperwork and maintain employee files
o Monitor customer account details for non-payments or delayed payments
administrative assistant/allstate funding (July
2008-Jan.2010)
o Monitor customer account details for non-payments or delayed payments
o Process all expense reports and invoices
o Manage the A/P coding, data entry payment approval process
o In charge of new hire orientations and assist with all administrative
needs
o Meet and greet clients and visitors
o Perform general clerical duties to include but not limited to:
photocopying, faxing, mailing, and filing
o Setup and coordinate meetings and conferences
o Support staff in assigned project based
executive-administrative assistant/wci communities (april 2007-july
2008)
o Assistant to Director of Land Development
o Conduct proposal preparation, contract negotiation and contract
administration
o Requested, reviewed and accepted all contract amendments and changes
o Maintain calendar for all department Executives
o Schedule and coordinate all departmental meetings
executive-administrative assistant/wci communities continued
o Obtain quotes from vendors
o Manage record keeping of all vendor W-9's
o Process all department expense reports
o Process all Land Development invoices for payment (ensuring proper
coding and approvals)
o Prepare letters, memos, faxes and deliveries as are required
o Keep track of all department vacation and sick time
o Follow up, collection and allocation of payments
o Reconciliation of accounts
o Monitor customer account details for non-payments or delayed payments
o Received and reviewed vendor invoices
assistant project manager/ mora engineering ( june 2006-
april 2007)
o Prepare Subcontracts
o Prepare Request for Information and follow-up insuring answers are
given by deadline
o Prepare Submittals
o Assist Project Managers with daily project activities
o Review timesheets and daily work logs for employees in the field
o Order all necessary material for project
EXECUTIVE ASSISTANT /TRANSEASTERN HOMES
(Feb.2000-june 2006)
o Assistant to CEO/President
o Assistant to V.P., Operations and Director of Training
o Schedule and coordinate any departmental meetings
o Maintain Executives calendars
o Handle incoming/outgoing mail
o Responsible for all travel arrangements (including maintaining
o schedule for company plane)
o Editor/ Designer for quarterly company newsletter
o Translated Safety Manual, Employee Handbook and other documents from
English to Spanish
Education
Florida Real Estate Principles, Practices & Law
April 2006
Gold Coast Schools, Ft. Lauderdale, FL
Undergraduate studies in Criminal Justice
Central Florida College 2008-2012
Undergraduate studies in Graphic Design
2003-2005
Broward College
Undergradute studies in Criminal Law 2000-2003
Nova Southeastern University
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