Executive Assistant Manager

Linda E. Lyon

Atlanta, GA *****

m: 404-***-**** em: ***********@*****.***

www.linkedin.com/in/lindalyon1/

C Level Executive & Administrative Assistant

Personal Assistant • Events Coordinator

Office Manager

Career Professional Executive Assistant with a proven track record of working with highest level of CEOs,

SVPs, Financial Partners, Entertainment Talent & Management executives. Strong business sense.

Extremely organized with excellent follow through skills. Outstanding communication skills. Able to

spearhead projects from inception to completion. Excellent attention to detail. Ability to be proactive,

anticipate needs. Insightful with focused strategic, logistical and planning abilities. Exercise good

judgment. Extremely flexible. Professional demeanor. Team Player. Takes initiative and works well with little

or no direction. Adept at handling highly confidential matters with diplomacy and discretion.

RSM McGladrey LLP / Senior Administrative Assistant 7/2013 present

Contract – currently seeking permanent opportunity

• process time and expense reports in RTE system

• support 3 Partners in all areas and 2 other key executives other office staff when requested

• schedule meetings, organize and maintain calendars

• manage travel arrangements for 5 key executives

• handle highly sensitive information with discretion

• interact with key executives and clients from sight and senior management within the firm

• compile materials and presentations for meetings

• tracking/inventory and stocking of all office supplies as needed

• create and maintain team directory contact database and email distribution lists

• effectively correspond/communicate with group on a daily basis

• effectively correspond/communicate with national field offices & office managers on a daily basis

• create and maintain electronic /hard copy file systems

• assisting with on boarding of new hires

• logging, tracking and gate keeping of all IT /electronic devices, laptops, MiFis, iPads, etc.

Turner Broadcasting / Cartoon Network / Adult Swim 2004 2013

Executive Assistant to Senior Vice President, Digital & Consumer Products – (Atlanta)

(Cartoon Network and AdultSwim websites and all video games across all mobile platforms)

acted as office manager to department of 90+ employees (3 years)

•

booked extensive world travel, rental cars, hotels; managed heavy meeting schedules

•

interacted with vendors, suppliers, Properties & Facilities management

•

processed invoices for payment via T Pas billing and invoice system

•

organized office events and catering

•

set up all details of international 3 day summits and international video conferences

•

arranged details & follow through for executive to speak on global panels and conferences

•

filed complex expense reports in Concur for international and domestic travel and local

•

events

conducted tours of the Turner other Turner Entertainment companies (CNN, TBS, TNT, TCM)

•

interacted with senior executives and staff across the divisions and other Time Warner

•

companies

HK Talent Management (Los Angeles) 1997 2001

Talent management company for recording artists: The Rolling Stones, Aerosmith, Perry Farrell, Heart,

Stevie Nicks, Fleetwood Mac, Jimmy Buffet, Steely Dan, Chris Isaak, Chicago, Lenny Kravitz,

The Wallflowers, Fiona Apple and Macy Gray.

Position: Executive Assistant / Project Manager with main focus on

The Rolling Stones (two world tours, three albums, one HBO concert special). Aerosmith

and Perry Farrell (founder of Lollapalooza)

daily contact with artists regarding scheduling, business appointments, travel arrangements,

•

personal appearances, health & fitness regimes, hair & makeup sessions

• liaison between artists’ record companies, publicists, lawyers, accountants and agents

• created budgets for client video shoots, photo sessions, concert tour expenses, television

productions, hair, makeup and wardrobe budgets, social events and business parties

• produced and set up showcases, special events and parties for clients

• acted on behalf of artists to coordinate and organize music video shoots and photo sessions in

conjunction with directors and photographers

• booked and advanced all logistics of artists’ personal appearances

• navigated concert tour logistics with travel agents & tour managers for world tours

• interacted with artists’ staff, assistants, crew, tour managers, band members, security

• researched and compiled lists to present to artists of video directors, photographers, lighting

designers, set designers, clothes designers, album art directors

• responsible for receiving and cataloging all live audio recording masters shipped from

concert tour dates for The Rolling Stones live album “No Security”

Windham Hill Records (BMG) (Los Angeles) 1996 97

Executive Assistant / Project Coordinator to Senior Vice President (A&R Dept.)

• assisted in all aspects of searching for and developing new music talent

• navigated the process of recording a music project from start to finish

• catalogued all incoming music demos; expense reports

maintained records of recording budgets; general office duties

•

Atlas Entertainment (Los Angeles) 1995 96

Executive Assistant to Dawn Steel / Movie Producer (first woman to run a movie studio, Columbia Pictures)

• set meetings with writers, directors, actors, studio heads, and agents

• set producer meetings on movie “City of Angels” starring Meg Ryan & Nicholas Cage

• set producer meetings for the movie “Fallen” starring Denzel Washington

• set publicity interviews for Dawn, a celebrity in her own right, regarding her book and career

• read scripts; assisted with charitable foundations; maintained good public relations and public

image for Dawn Steel; ran all daily professional and personal affairs

Warner Music Group / Atlantic Records (Los Angeles) 1993 95

Executive Assistant to SVP of Special Projects / Office of the Chairman

• worked in special projects and special events (“Music Cares” Grammy Awards parties,

"The Three Tenors" World Cup Soccer event; special soundtrack projects, and others)

• assisted in organizing music charity events, collected donated items & rock memorabilia for

auctions

• scheduled travel and business appointments for the Chairman & the CEO when visiting from New

York headquarters; performed all daily executive assistant office duties for my executive

Gallin Morey Associates (Los Angeles) 1984 93

Position: Executive Assistant to Owner, Mr. Sandy Gallin/ Special Projects & Associate Manager

Talent management firm for Dolly Parton, Neil Diamond, Barbra Streisand, Michael Jackson, Patti Labelle,

Whoopi Goldberg, Ellen DeGeneres, Howie Mandell & others; Producer of Academy Award winning

documentary, “Stories from the Quilt”, movies, television, HBO specials, and Broadway plays)

serviced clients on day to day functions with their record labels, agencies, publicists, HBO,

•

Showtime, TV networks, film studios, regarding music videos, TV specials, recordings, personal

appearances and business meetings

organized 50+ parties and events for up to 500+ celebrities, clients & business associates

•

worked with editors, directors and producers of all music videos in pre and post production;

•

special tribute short films, video shorts about clients/artists

coordinated Oprah Winfrey’s global live interview with Michael Jackson for prime time special

•

co managed & worked with Dolly Parton in Nashville; set up & organized new office compound

•

oversaw the running of owner’s three households – Beverly Hills, Malibu and New York City

•

assisted in oversight of buying, rebuilding and selling of 10+ multi million dollar houses (a hobby)

•

acted as associate manager to clients for 4 years and executive assistant to owner for 5+ years

•

Volunteer Work:

Aids Walk L.A; UCLA Festival of Books, L.A. Times Health & Fitness Expo, Project Angel Food, Whole Life Expo; Aids Walk Atlanta, Hands On

Atlanta, Centennial Olympic Park Visitors Bureau; Special Olympics; Alzheimer’s Association, Georgia Music Industry Association;

Turner Volunteers Day; Parkinson’s Association of Georgia; 2010 Visit of His Holiness the XIV Dalai Lama to Emory University;

Education: Oakland University; Royal Oak School of Business

Office Skills: Microsoft Office Suite: Outlook, Word, Excel, PowerPoint, Concur, T Pas, RTE

Languages: French & Spanish

Contact this candidate