Administrative Assistant Sales Representative

SHELBY LABUFF

*** *** *** ****, *******, Texas 77520

PHONE: (C) 713-***-****; E-MAIL: ***********@*****.***

OBJECTIVE: To obtain a position in the Administrative Assistant field that

would be able to benefit from my experience and knowledge and where I could

become a key player with that employer.

TECHNICAL TRAINING EDUCATION: ISO 9000 training, document control

experienced, Microsoft Office 2010, Visio, Adobe 9.0, Microsoft Outlook,

Groupwise, Pentamation, Sharepoint, SAP, Aconex, eRoom, Deltek, ADP, and

all office machinery, numeric and alphanumeric data entry, filing, accounts

payable and receivable, payroll, invoicing, purchase orders, e-mail and

internet experience, typing 60WPM.

ADDITIONAL SKILLS: Extremely fast learner, organized, proficient, thorough,

multi-tasker, punctual, excellent attendance record, multiple line phone

skills, screening and directing calls, trustworthy and dedicated to

demonstrating the utmost confidentiality, experienced with handling both

professional and personal aspects of the employer's business.

WORK EXPERIENCE:

URS; Houston, Texas

Project Administrative Specialist

October 2012 - Present - Reserve conference rooms, conduct meeting

coordination and preparation (including catering if required), Process

travel/catering/per diem TEAs, Distribute incoming mail, order and maintain

inventory of office supplies, maintain reproduction areas, distribute and

process travel authorizations.

McDonough Marine Service; Channelview, Texas

Administrative Assistant

August 2011 - October 2012 - Answer and direct all incoming calls to the

appropriate sales representative. Type and format all quotes, letters,

correspondence, etc. for the outside sales team. Calculate and file all

monthly sales and use tax for states and parishes each month. File yearly

property taxes. Maintain company calendar for employees. Assist

accounting department with cash receipts and invoicing. Order all office

supplies for entire office, sort and deliver incoming mail, and perform all

basic secretarial duties.

Techstar; Deer Park, Texas

Administrative / Sales Assistant

September 2010 - July 2011 - Answered and directed all incoming calls to

the appropriate sales representative. Planned and directed all company

sponsored events including trade shows, golf tournaments, holiday parties,

customer appreciation functions, etc., Assisted accounting department with

invoicing. Arranged travel accommodations for all employees. Setup

quarterly meetings for staff and all outside sales training..

Strike Construction, LLC; Baytown, Texas

Field Clerk

November 2008 - August 2009 - Liaison for field clerks out on job sites.

Entered all daily tickets for payroll, Logged and entered all purchase

orders and invoices, set up travel arrangements for superintendents and

project managers. Performed basic office duties.

Allseas USA; Houston, Texas

Project Secretary

July 2006 - November 2008 - Document control for projects in the USA as

well as Dhirubhai, Trinidad & Tobago, Netherlands, etc. Maintained company

library, Obtained new visas for employees working out of the country on

projects as well as renewed visas. Setup travel arrangements, scheduled

meetings and/or luncheons, filled for switchboard when receptionist needed

to be relieved.

MetroplexCore; Houston, Texas

Project Secretary

January 2004 to April 2006 - Assisted with and formatted documents for

Engineers which consisted of technical reports, specifications, and

calculations. Maintained several databases for the company using Microsoft

Access. Designed PowerPoint presentations for meetings. Arranged meetings

and luncheons for staff and clients. Answered multi-line phone system

(taking messages and delivering to appropriate people). Responsible for all

filing which included incoming and outgoing correspondence.

INTEC Engineering; Houston, Texas

Project Secretary

June 2001 to September 2003 - Coordinated and formatted technical reports,

technical notes, specifications, scopes of work and other documents.

Assisted projects as being document controller. Maintained filing for both

incoming and outgoing correspondence. Prepared requests for meetings and

luncheons. Arranged travel plans and itineraries for project managers.

Gulsby Engineering; Humble, Texas

Accounts Payable / Accounts Receivable

November 2000 to June 2001 - Received, logged, and coded all invoices for

payment. Researched unpaid invoices for vendors and affiliates to clear any

problems an invoice may have. Administrative Assistant for the CFO of the

company. Answered multi-phone system. Maintained all correspondence and

kept up to date logs.

Heavy Duty Trucking Inc.; Channelview, Texas

Office Secretary / Dispatcher

January1998 to September 1999 - Responsible for all payroll, timesheets,

tax deposits, invoicing, accounts payable and accounts receivable, bank

deposits and other standard office duties. Dispatched out jobs and routes

to the truck drivers and kept up to date driver's logs.

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