Human Resources Assistant
Resume:
Rachel Allen, PHR
San Diego, CA 92103
619-***-**** ******@*******.***
Objective
To obtain a position in the field of Human Resources to further utilize my
educational background and expand my professional experience.
Experience
Law Firm (Klinedinst)
HR Manager 2/2012- Present
o Manage and perform all duties under HR Generalist and HR Assistant
o Manage workflow for Secretarial staff
o Manage Payroll and Training Coordinators
o Coach other managers on all employee relations needs
o Responsible for all recruiting, performance evaluations,
termination, compensation, benefits, policies and procedures and
succession planning for a multi-site company
HR Generalist
4/2007-2/2012
o All duties listed under HR Assistant
o Administer leave of absences
o Work discreetly behind the scenes to solve employee concerns
o Backup new hire orientation
o Oversee annual Wellness and Benefits Fair
o Oversee all firm events
o Supervise Reception staff
o Administer all employee welfare benefits and provide input on
designing benefit package
o Oversee Benetrac administration
o Oversee COBRA administration through Conexis
o Maintain personnel files, notes files, benefits files according to
state and federal law
o Maintain I-9 binder according to federal law
o Conduct exit interviews for both voluntary and involuntary
terminations
o Counsel and coach employees regarding performance, behavior and
other employee relation challenges
o Create counseling forms to encourage improvement in performance or
behavior
o Act as staff liaison between the staff and HR Director
o Participate in staff reviews
o Participate in raise and bonus determinations
o Track attendance
o Approve PTO, OT or makeup time requests according to office needs,
budget and applicable laws
o Maintain all confidential employee lists
o Coordinate unemployment claims
o Prepare for and testify at DLSE and other employment hearings
o Backup all aspects of ADP payroll
HR Assistant 3/2005-4/2007
o Review resumes, conduct phone screens and interviews
o Create and post recruiting ads
o Ongoing Job Description analysis for all positions
o Administer Workers Compensation program
o Create offer letters and new hire packages
o Process new hire paperwork
HR/Marketing Assistant, Law Firm (Gordon & Reese)
11/2003 - 3/2005
o Place recruiting ad's and announcements for job opportunities
o Schedule interviews with potential candidates and the appropriate
Attorney's
o Execute all new hire letters and corresponding start dates
o Conduct orientation for new employees regarding firm policy and
procedures
o Coordinate training for attorneys/staff with IT department
o Assist employees with requests for leave of absence, salary and/or
vacation advance
o Contact for employee questions regarding policies, and procedures
o Approve overtime for staff based on office needs and budget
o Review and track sick, vacation and overtime for payroll
o Manage and calendar staff vacation schedules
o Counsel staff on personnel issues
o Participate in staff exit interviews
o Supervise work flow of Office Services
o Maintain personnel files according to the California law standards
o Plan employee events to promote employee appreciation
o Approve client matter expense reimbursement
o Create marketing material for various marketing projects
o Purchase furniture and office equipment
Administrative Assistant, Law Firm (Brown, Martin, Haller & McClain)
9/2002-11/2003
o Organize and maintain employee personnel files
o Enroll new employees in all benefits
o Correspond with insurance companies regarding updates of staff
changes
o Establish and maintain current and former employees database in
Excel
o Create and post descriptions for job openings
o Interview employees to assess and produce job descriptions
o Maintain COBRA binder with monthly updates
o Develop a standard form letter for various COBRA matters
o Process staff timesheets for calculation of overtime for payroll
o Assist building manager on facilities management issues
o Maintain a Client File Tracking program
o Provide procedures for staff to use Client File Tracking Program
o Conduct training presentations on the use of a Client File Tracking
system
o Manage all office supplies and equipment according to a budge
Education
Masters in Human Resources
3/2013
National University
Professional in Human Resources (PHR) Certification
5/2008
Recertified in 5/2011
Human Resources Course for Certificate
1/2004
San Diego State University
Courses include: Staffing, Performance Management, Compensation,
Health & Safety Management, Human Resources Management, Human
Resources and the Law, Training
Bachelors of Arts
8/2002
San Diego State University
Computer Skills
o Benetrac
o ADP
o MS Office (Word, Excel and Power Point)
o Outlook
o Insurance Carrier websites such as Conexis, WageWorks, Aetna,
Anthem and Kaiser
Reference: Linda Dean, 619-***-****
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