Executive Assistant

RUTH A. HRUBALA

**** ******** ***** ~ Atlanta, GA 30339

404-***-**** (M) ~ ****.*******@*****.***

QUALIFICATIONS PROFILE

• Chairman / CEO Executive Support: Managing complex executive schedules, including travel itineraries, planning and organizing firm wide meetings. Evaluating needs and ensuring provision of required supplies, personnel, and equipment. Developing and presenting variety of reports. Managing executive relationships.

• Special Events / Operations / Office Management: Conceiving, planning and managing logistics of on- and off-site corporate and client special events, including theme design, entertainment and budgetary oversight. Organizing and developing office procedures from ground up. Supervising office personnel and functions. Ensuring equipment maintenance and operability. Managing vendor and client relationships.

• Human Resources Management: Managing full spectrum of HR functions, including payroll and benefits, compensation, unemployment claims, recruiting, hiring, training, counseling, education, coaching, and others. Compiling and analyzing employee statistics. Creating and implementing HR policies and procedures.

• Key Strengths: Personable, polished and well spoken. Detail oriented and conscientious; proven ability to think on feet and perform well in high-pressure circumstances. Organized and efficient; excellent time and project management skills. Creative problem solver who thinks outside the box.

PROFESSIONAL EXPERIENCE

INFOR GLOBAL SOLUTIONS 2011 - 2012

Executive Assistant to EVP of Global Sales

Managed and maintained complex business and personal calendars including, but not limited to, weekly and monthly global/national sales meetings and conference calls in a fast-paced environment.

Responsible for scheduling all business and personal travel, including private air charters.

Assisted other Executive Assistants with scheduling and led confidential special projects, as required.

Served as primary interpersonal contact, and processed and filed extensive expense reports for EVP.

THE WEATHER CHANNEL 2011

Executive Assistant to EVP of Distribution, Business Development and Marketing

The Weather Channel Companies includes The Weather Channel television networks, and products for radio, newspapers, digital cable services, and interactive television, as well as weather.com® and products for broadband and wireless platforms.

Liaison with corporate senior executives, management of client-side cable operators, and new client prospects, including request for proposals (RFPs), market analysis, new business activities and industry conferences.

Assist Executive Vice President with executive support including, but not limited to, marketing and off-site meeting planning and events, travel, calendar, correspondence and extensive special projects.

RYAN 2010 - 2011

Executive Assistant to Global Leader of International Income Tax and Transfer Pricing Practice

Ryan is a leading global tax services firm, with the largest indirect tax practice in North America and the seventh largest corporate tax practice in the United States. Incorporated in 1991 and headquartered in Dallas, Texas, the Firm provides a comprehensive range of state, local, federal, and international tax advisory and consulting services to a premier portfolio of Fortune 1000 companies that includes many of the world’s most respected global organizations.

Served as lead administrative executive for practice clients, including special reports and requests, tax compliance relating to filings and extensions, and other client-centric activities.

Provide Global Leader and other Atlanta-based Ryan partners (as requested) with executive support including, but not limited to, travel, calendar, time and expense reporting, correspondence and documentation, candidate interviewing, and special projects.

STEVENS & WILKINSON 2007 – 2010

Senior Manager, Marketing, Special Events & Executive Support Services (Contractor)

Responsible for corporate events, proposal submissions to prospective clients via mandated RFP’s, and new business development efforts, and branded promotional and collateral design for Stevens & Wilkinson, a recognized leader in architecture, engineering, and interior design. With over 125 design awards and long-term relationships with many clients, Stevens & Wilkinson is one of the most experienced and progressive design firms in the Southeast U.S. Through offices in Atlanta, Georgia, and Columbia, South Carolina, Stevens & Wilkinson employs over 130 design professionals and support staff. Clients include major colleges and universities; large public school systems; Fortune 500 companies including key producers of consumer goods, retail corporations and high-tech companies; federal, state and local government agencies; and developers of multi-use, cross-functional private sector and institutional facilities.

Served as Acting Marketing Director during extended absences of Marketing Director and primary liaison with designers, photographers, media and Stevens & Wilkinson partners and principals.

Conceived, planned and oversaw Chairman’s retirement gala, including Asian theme and historical tribute.

Led the initiative to standardize and codify all brand and design guidelines via implementation of InDesign.

ZYMAN GROUP, LLC 2006 - 2007

Executive Services, Events and External Vendor Relations

Responsible for all facets of administration and operations of Zyman Group, the leading international management consulting firm headquartered in Atlanta with offices in Chicago, Mexico City, Miami, New York and London. Reporting to the President & CEO on a 24/7 basis lead a four-person team that supported Senior Managing Principles and Managing Principles on client assignments, New Logo pursuits and all firm-related internal administrative infrastructure processes.

Negotiated at significant financial savings to the firm a new travel and Preferred Provider program, including the transition to a new on-line web-based airline, car rental and hotel reservations system.

Reviewed, reorganized and implemented a new centrally controlled expense management program for all third party suppliers and vendors.

Managed the new office build outs of Miami and Mexico City offices with direct line responsibility for facility management, supervision of contractors, Telco and communications suppliers and budgetary oversight.

Planned, negotiated and hosted company and employee events, including annual Christmas party at Mason Muir Gallery, including theme, catering, entertainment, budgetary oversight and all event-related logistics.

IDI 2003 - 2006

Executive Assistant to the President & CEO

Provided exceptional administrative, executive and special events support to President/CEO for this industrial real estate developer with 300+ employees. Scheduled meetings and events, prioritizing clients and staff concerns and framing appointments. Effectively utilized Microsoft Office to facilitate office communication and produce quality documents; oversaw routine maintenance on a range of office equipment. Interfaced and liaised with clients and colleagues throughout the company. Maintained exceptionally accurate records of all communications, expenses, and calendars.

Conceived, planned and managed annual Developer’s Retreat, including site selection, pre-event planning, hotel and transportation negotiations, menus, gift baskets, tours, activities and entertainment. (In 2005, after eight months of planning, had to relocate event from New Orleans to Washington D.C. as a result of Hurricane Katrina. Planned entire event in 30 days.)

Served as intermediary at the request of President & CEO between third party partners and senior management team.

Frequently complimented for exceptional interpersonal skills leveraged to prioritize appointments for CEO while seeing to each person’s immediate needs.

ACORDIA (a Wells Fargo Company) 2001 - 2003

Office / Operations / Human Resources Manager

Managed all office operations and HR activities for 55-employee branch office and supported 5 executives, including schedule management; supervised 6 direct reports. Recruited, trained, supervised, counseled, and motivated employees; organized and conducted special events. Informed department heads of policy, procedure, and benefit changes and conducted meetings to present changes. Managed all inter-office and corporate correspondence. Operated and repaired all office equipment.

Designed more efficient operating system for front-desk telephone equipment, enhancing productivity and compiled sensitive data for Affirmative Action statistics manual.

Coordinated with architect and design firm to plan and design new office space, collaborated with vendors to design and install technical services, and expertly managed multimillion-dollar office move.

ORTHO-MCNEIL PHARMACEUTICAL 1997 - 2001

Sales Representative

Tasked with performing in second-largest territory incorporating metropolitan Atlanta and leading medical facilities. Assigned to sell two most profitable pharmaceuticals. Cultivated and managed relationships; accessed decision makers; attained and employed excellent product knowledge to engage physicians in use of company products.

Regional Office Coordinator

Managed all daily operational activities including staff supervision, equipment management, event planning/execution, and inventory; reported to Southeast Regional Business Director. Liaised between field sales staff and corporate office and provided wide range of sales support. Analyzed field data to generate sales and financial reports for executive use.

AMERICAPITAL SERVICE CORP. 1994 - 1997

Manager, Operations / Marketing

Oversaw and performed all HR functions including recruiting, training, payroll, and performance evaluations. Supervised all office-management functions across multiple geographically separated locations in Southeast Region. Developed and deployed comprehensive, integrated marketing campaign to expand market share.

EDUCATION

University of Alabama, Tuscaloosa, Alabama s~ Bachelor of Science, Fashion Retailing / Marketing

University of Georgia, Gwinnett Campus ~ Conference and Meeting Management Certificate Program

Time Management Seminars, Macy’s Executive Training Program, Marketing / Management Certification

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