Administrative Assistant Vice President

Yulanda Hall

** ****** **** ******* ****, NJ ****7

ab8xxj@r.postjobfree.com 201-***-**** (cell)

* ************ *******

Dependable assistant with over ten years of experience providing effective

and comprehensive support to senior executive including Vice President and

CEO. Strong interpersonal skills, able to handle multiple tasks, meet

deadlines and work independently. Maintains excellent communication skills

and a high-level of confidentiality.

2

3 PROFESSIONAL EMPLOYMENT

Bayer Healthcare pharmaceuticals, Wayne, New Jersey (March 2010 -

Present) Contract

Sr. Administrative Assistant

. Provided executive-level administrative support the Vice President and

Senior Director, Market Intelligence

. Proactive Calendar Management - set up meetings, proactively manage any

conflicts on calendars, work with other administrative assistants both

internally and externally to maximize efficiency

. Meeting Coordination: Ensure all meetings are booked in adequate

conference rooms

. Schedule offsite meetings

. Travel Arrangements: Book travel for the entire team at request, while

ensuring accuracy of travel logistics and proactively minimizing costs

. Expense Reports: preparing expense reports for the entire team

. Manage Contracts

. Coordinate all on-boarding of new employees and contract employees to

include ordering of laptops, requesting network and software access, etc.

. Prepare/Refine Word, Excel, Powerpoint documents

. Set up and establish New hire in SAR system

vital signs inc, Totowa, New Jersey (April 2009 - March 2010) Contract

Project Coordinator

. Maintain integrity and completeness of PC databases utilized by the

Quality Department

. Create/edit graphs, charts and reports

. Provide back up to Documentation Manager (ECN, Deviation, DHR)

. Create, document, and maintain Job Description Database

. Provide PC Application/Administrative support to Quality and Human

Resources (Process Specifications, SOPs, Organizational Charts, etc.)

. Coordinate distribution of Controlled Documents and Forms to person

responsible for Web Postings

Parexel MMS, Hackensack, New Jersey (May 2002 - September 2008)

Finance Assistant

. Provided executive-level administrative support to the VP, Director of

Finance and department of 7

. Organize the details of special events, travel arrangements, hotel

accommodations, and itineraries

. Developed and edited PowerPoint templates and slide show presentations

. Planned corporate luncheons and develop presentations for related on-site

and off-site meetings

. Arranged daily meetings, conference calls, manage calendar, venues, and

appointments

. Executed monthly reports, expense reports and invoices

. Analyzed client contracts and development monthly billing schedules

. Analyzed monthly charged time reporting and adjusted charged errors

. Provided analysis of Project Performance to Budget and Forecast

. Performed Revenue Recognition and Analysis

. Performed project reconciliation and coordination of closure

. Assisted in quarterly and year end audits where requested

Yulanda Hall Page Two

PROFESSIONAL EMPLOYMENT (continued)

Unilever Bestfoods, Englewood Cliffs, NJ (May 2000 - May 2002)

Senior Administrative Assistant

. Provided administrative support to the Vice President & General Auditors

. Executed monthly reports, expense reports and invoices

. Developed PowerPoint templates, slide show presentations, agendas and

organizational charts

. Maintained calendar, travel arrangements (domestic and international),

conference calls and monthly itineraries

. Maintained department vacation scheduling for group of 15

United American Energy, Woodcliff Lake, NJ (March 1996- May 2000)

Executive Coordinator - (2/98 - 5/00)

. Provide administrative support to the Chief Executive Officer

. Organized travel arrangements (domestic and international) and

conference calls

. Maintenance of daily calendars, scheduled meeting and monthly

itineraries

. Executed monthly expense reports

. Prepared correspondence and mass mailings - using mail merges

Administrative Assistant- (3/96 - 2/98)

. Provide secretarial/administrative support Director Of Tax &

Mgr. of Financial Reporting.

. Microsoft Word (memos, letters, etc)

. Design PowerPoint presentation

. Prepare financial statement footnotes, representation letters,

cash, legal & debt confirmation letters.

. Meet the deadlines of monthly closing timetable, including

insuring all invoices are entered.

. Maintain filing for the vendor files.

. Coordinate travel arrangements

. Organize on-site and off-site meetings.

. Conference calls when necessary

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5

6 COMPUTER SKILLS

Windows 2000, Word, Excel, PowerPoint, Access, Adobe Illustrator;

Photoshop; Outlook Express, Advanced Internet Research, Lotus Notes

7

8 EDUCATION

Fairleigh Dickinson University, Teaneck, New Jersey

Course work in Accounting

1 References Furnished Upon Request

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