Administrative Assistant Manager

JEWELLYN GREER

*** ** **** ***. 617-***-****

Plantation, FL 33317

**********@*****.***

SUMMARY

Executive Assistant with extensive experience in the corporate fields, such

as: Biotech, Accounting, Construction and Facilities. Strong communication

skills at all levels, developed as a Journalist in the Broadcasting

industry. Demonstrated success multi-tasking in:

Executive Scheduling

Accounting

Contracts Management

Human Resources

Office Management

Vendor Management

Team Building

Detail Orientation

Goal Attainment

Admin/Asst. Management Entertainment Management

Workplace Motivation

Michael Page International - Boson, MA August 2011-

Present

Sr. Administrative Assistant II on assignment at Biogen Idec: Providing

Administrative support to the US Commercial Sales Training team which

includes 2 Directors, 1 Training Operations Manager, 5 Sr. Training

Managers, 2 Project Managers, as well as provide assistance to 36 Regional

Directors, prioritizing as needed in order to effectively manage the day to

day operations of the department. My major responsibilities include but are

not limited to:

. Acting as a liaison between my boss and the rest of the company,

vendors and consultants on a daily basis, using tact and diplomacy in

handling sensitive issues

. Providing ideas and suggestions to improve services or reduce cost

within the department

. Act as a mentor for new Administrative Assistants to ensure their

smooth transition into the job

. On-boarding of new hires, from Brass Ring activities to preparing

New Hire Welcome Kits

. Using Excel and PowerPoint to manage Sales Force data and other

documents and keep Org Charts current

. Using Axis TV to manage 3 LCD screens for creating and posting major

company

communications and keeping content current and relevant to the US

Commercial audience

. Using SharePoint to manage department training documents, project

meetings, calendars etc.

. Using Group Trak for literary tracking and document fulfillment for

class training needs

. Using Selectica for MSA and Work Schedules and overall Contracts

Management for vendors and consultants

. Using Word to create and proof read training documents and other

communications, assembling documents and creating binders for various

meetings

. Using Oracle for processing BAM requests, expense reports, time

cards, monthly employee attestations, purchase orders, etc.

. Using Outlook for heavy calendaring, meeting management

(telepresence, WebEx and conference calls)

. Lotus notes for PRC data management including document submission

and close out processes as well as for Field Force activities

. Using Concur to manage travel, Domestic and International

. Manage the coordinating of training events and logistics, off-site

meetings as well as other special events and projects.

. Research learning and training opportunities and attending courses

that allows me to keep current with important topics and issues that

will help me perform better in my job

Michael Page International - Boston, MA May 2011-

August 2011

Sr. Administrative Assistant II on assignment at Biogen Idec: Provided

Administrative support to a team of 14 Brand Team Marketers which included

2 Sr. Directors for Marketing, 2 Associate Directors, and 10 Marketing

Managers, prioritizing as needed in order to effectively manage the day to

day operations of the department. My daily functions were varied and

challenging and required strong organizational skills to satisfy the needs

of my team of 14.

. Heavy calendar management, scheduling and setting up WebEx meetings

and teleconferences

. Managing legal contracts, obtaining VP approvals, scanning and

uploading into contract manager database, keep excel budget tracker up

to date.

. Off-site Meeting and events planning and coordination, working with

outside vendors

. Strong emphasis on Domestic and International travel, and creating and

managing expense reports, completing timecards for Sr. Directors and

Associate Directors

. Creating purchase orders and researching delinquent payments

. Managing organizational calendars, and sending out reminders for

important company deadlines, meetings and conventions.

. Catering, on-line ordering of office supplies, and journal

subscriptions, flowers etc.

. Conflict resolution without having to escalate to arrive at an

amicable solution

. Creating on-boarding packages for new hires to the department

Artech Information Systems - Boston, MA May 2010-

Dec.2010

Administrative Assistant on assignment at Genzyme Corporation: Provided

high level administrative support to the VP, Global Quality Operations and

Sr. Director Quality Operations using tact and diplomacy in the handling

the administrative functions of the department and managed the on-boarding

of new hires. My responsibilities included but were not limited to:

. Serving as the administrative liaison between my boss, upper

management, team leaders and on-site consultants

. Addressing sensitive issues in a professional manner and elevating

when necessary

. Providing administrative oversight support to 2 other Administrative

Assistants recruited for special projects

. Identifying areas for improvement in the department and providing

workable solutions

. Executive scheduling, maintaining meeting calendars, and travel

coordination

. Creating and distributing correspondence including letters, memos and

meeting minutes to various sites worldwide regarding various meeting

purposes and agendas

. Using Microsoft Office applications for preparing meeting documents

such as power point slide presentations, handouts, metrics etc.,

creating and maintaining Org Charts and data bases

. Scheduling, hosting and co-chairing internal/external and WebEx

meetings

. Recording and publishing meeting minutes and team updates

. Gathering site reports, creating risk report summaries and other

meeting documents and uploading to appropriate SharePoint folders

. Manual and electronic document management and renewing on-line and

other publications

. Expense reporting, and p-card purchasing using Concur, and travel

coordination

. On-line ordering via Ariba, on-line shipping, receiving and tracking

. Initiating the new hire process from start to finish, from creating

staffing orders in e-WAND, conducting interviews, new hire orientation

to coordinating office spacing and set up

. Order, receive inventory and track all equipment assets, training and

security accounts for consultants and contractors

Self - Employed : Writing and publishing my first book

Dec09-May 2012

CBN Solutions - Sunrise, FL Jul09-

Dec.09

Executive Assistant/Office Manager: Provided support to President and

Accountant: and coordinated office support services

. Supervised 14 employees and managed the day to day operations of the

company in the absence of the owner

. Provided support to the Accountant, with basic accounting assignments

such as: A/R, A/P, Bank Deposits, Wire Transfers, Proposals

. Reviewed contracts and bid documents prepared bid packages

. Prepared correspondence and maintained all contract and personnel

files

. Managed scheduling, permit tracking, travel arrangements, managed

inventory and purchasing

. Liaised between the sub-contractors and the project managers

GDKN & Davey - Resource Group -Plantation, FL

Feb08-Jul09

Office Administrator on assignment at FP&L: Run and monitor data reports

for the Distribution Department:

. Identified paid work units and confirmed that job types in progress

have the correct vendor assignments

. Ensured that errors are corrected for timely vendor payments.

. Monitored work management queues to ensure proper Work Management

Systems (WMS) processes are followed

. Acted as the single point contact for WMS errors preventing jobs from

auto-closing

. Updated job status and assigned tree work.

. Followed up on past due inactive work requests, canceled work requests

no work required

. Filtered data from Critical Palm logs to update removal quantities

relevant to work blankets

. Printed maps and manifest for pilot projects

. Approved customer service letters for System Expansion projects

. Maintained weekly PM miles complete vs. target by merging data

warehouse report with access tables

Royal Island Bahamas Ltd. - Fort Lauderdale, FL

Oct.06-Jul07

Executive Assistant/Office Manager: Supporting the Executive VP of Resort

Development and coordinated office support services

. Relied on experience and judgment to plan and accomplish goals as well

as resolving complex and confidential situations.

. Created and maintained employee organizational charts and project team

charts

. Executive scheduling and travel

. Generated reports and presentations and prepared and advance

correspondence

. Prepared staffing plans and identified hiring needs, facilitated

office safety and maintenance

. Initiated new business with vendors for office services as needed

. Facilitated events planning, logistics, hosted conference calls and

managed conference room calendars

. Established and enforced standard office procedures to improve

efficiency and effectiveness

. Handled multiple office activities to achieve maximum expense control

and productivity

. Responsible for various licensing, insurance and permitting documents

. Prepared statements, wire transfers and A/P invoices for approval

. Tracked and filed all project management documents such as Change

Orders, RFI's and Submittals

. Coordinated administrative services including IT support, printing,

mail, courier, office equipment

. Ordered office supplies and equipment and managed inventory and

service agreements

. Prepared bid packages, managed contract documents and prepared payment

requests

. Followed up with contractors and consultants regarding payments and

schedules

. Maintained all contract and personnel files manually and

electronically

. Handled various Human Resources functions such as internet recruiting,scheduling

. interviews, following up on offer letters, background checks and drug

screenings, job evaluations new hires orientation

. Maintained vacation and time off spreadsheets

Temporary Assignments - Fort Lauderdale

Nov04-Oct.06

GMP Companies - Fort Lauderdale, FL

Oct03-Nov04

Executive Assistant: Supported the VP R&D and team with strong

concentration on Pipeline activities:

. Organized and maintained archives for FDA audits

. Strong communication with medical thought leaders and corporate

executives

. Created and maintained databases for records and reports

. Minutes taking for meetings, licensing and acquisition activities,

tracked consultants payments and payments

. Generated, edited and followed up on consultant agreements

. Planned and coordinated of offsite planning, board meeting

preparations

. Established and maintained comprehensive and confidential files

. Coordinated and scheduled in-house meetings, logistics, catering,

coordinated travel and client meetings; organized off-site meetings,

minutes taking for Scientific meetings; greeted visitors, clients and

consultants

. Organized agendas for scientific visitors including consultants,

collaborators and guest speakers

. Identified and organized internal participants, facilitated visits and

coordinated follow-up via correspondence

. Generated correspondence, Tracked department spending, facilitated

monthly administrative assistants' workshops

Variagenics, Inc. - Cambridge, MA

Jul00-Jul03

Administrative Assistant: Provided assistance to R & D Senior Vice

Presidents and Managers:

. Organized and maintained scientific library, reviewed scientific

periodicals

. Conducted research on data related to current R&D projects and

provided relevant information to scientists.

. Maintained database of literature on research and updated subscription

database

. Coordinated and generated publications proposals

. Established and maintained comprehensive and confidential files on

personnel, policies, records, reports, reference materials and

communications

. Generated consulting agreements and coordinated consultants' payments

. Coordinated schedules, travel and client meetings, organized off-site

meetings

. Minutes taking for scientific meetings, greeted visitors, clients

and consultants

. Organized agendas for scientific visitors including consultants,

collaborators and guest speakers

. Identified and organized internal participants, facilitated visits and

coordinated follow-up via correspondence,

. Tracked department spending and facilitated monthly Administrative

Assistants' workshops

Variagenics Inc. - Cambridge, MA

Jul99-Jul00

A/P Administrator: Provided assistance to the Controller and Chief

Financial Officer:

. Managed check runs, and entered purchase order invoices,

. Prepared bank deposits and wire transfers

. Initiated business with new vendors and maintained agreement

. Purchased office supplies, organized and maintained scientific library

. Facilitated company lunches and events

. Assisted other key Executives with travel arrangements, conferences,

and expense reports

. Maintained and organized the scientific library, central files and

employee Data files

. Ensured new employees were properly set up in their offices

. Provided back-up services to the Receptionist

PROFICIENCIES:

Basic Accounting, Typing - 65wpm, MS Word/Excel/Power

Point/Access/Outlook, Lotus Notes, Concur, Ariba, Oracle, SharePoint,

Selectica, Live Link, Axis TV, Brass Ring, e-WAND, on- line

purchasing, Work Management Systems, Guard Card, Accounting software

such as: Business Works, Platinum, QuickBooks, Timberline and People

Soft.

COURSES AND EDUCATION:

Davey Institute programs - Management Extension Course

New Horizons - Microsoft Courses

Compu Master - Microsoft Courses

Skill Path - Administrative Training Courses

NE University - Basic Accounting Course

Montserrat Technical College- Office Arts

ZJB Radio - Journalism

References available upon request:

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