Assistant Manager

LAURA BARBARA

** *********** *****

Randolph, NJ 08769

973-***-****

OBJECTIVE To obtain a challenging position where I can utilize my fifteen

years of administrative experience while contributing to

the success and productivity of an organization.

SKILLS MS Office, Lotus Notes, MS Exchange, MS Outlook

EXPERIENCE Novartis Pharmaceuticals East Hanover, NJ 8/2008 -6/ 2012

Sr. Administrative Assistant

. Assistant to Executive Director of ILARIS Brand

. Calendar management (consisting of maintaining Lotus

Notes calendar, scheduling meetings with internal and

external clients) for each individual team member,

compose/edit emails and general correspondence.

. Coordinated off-site seminars and meetings.

. Contact person for all vendors/agencies.

. Manage all brand projects

. Make travel arrangements for team members. Coordinate

all aspects of travel arrangements (air/train, hotel,

car service). Assemble travel information packet for

respective team member who is travelling.

. Prepare monthly expense reports, ensure all appropriate

receipts are attached and submitted to Travel & Expense

on a timely basis. Track payments.

. Maintain appropriate records

. Maintain vacation schedule.

. Other Duties/Responsibilities include: Assisting Lead

Executive Administrator and other Administrators of

Primary Care when needed (vacation coverage), interview

scheduling, creating binders and miscellaneous projects,

coordinating with EP&P,

. Supply inventory

Picillo Caruso O'Toole, PC Fairfield, NJ 5/2004 - 8/2008

Office Manager

. Administrative Management of law firm (20 lawyers and 14 support

staff)

. Managing staff of 14 reporting to the managing partner

. Responsible for work load distribution based on attorney needs and

staff capabilities

. Assisting the managing partner with day to day business operations

. Plan and coordinate all office functions

. Management of operating, payroll and trust accounts

. Work with accountants on quarterly/yearly requirements

. Accurately managed all accounts receivable/payable functions

. Payroll and Attendance

. Plan Administrator for 401k/medical and dental insurance programs

. Establish relationships with all vendors for service contracts

. Process all new hire paperwork and develop new processes

. Manage computer and office equipment inventory and scheduled monthly

maintenance visits

ADP, Inc. Parsippany, NJ 10/2002 - 2/2003

Executive Assistant (temporary position)

. Assisted Vice President of Major Account Sales with day

to day business operations until permanent assistant

returned from family leave

Haverstick Consulting, Inc. (Formerly Whittman-Hart, Inc.

/Axis Consulting, Inc). Parsippany, NJ 4/1995 - 9/2002

Office Manager, Executive Assistant

. Assisted area Vice President on a daily basis

. Assisted business development with all Powerpoint

Presentations

. Organized all company meetings and functions

. Established relationships with multiple vendors for

service contracts

. Updated all financial spreadsheets and generated

forecasts, pipeline and profitability reports

. Designed floor plans for new offices in NY/NJ

. Performed new hire orientation and trained all employees

on company systems and policies

. Processed all new hire paperwork as well as benefit

paperwork for new and existing employees

. Setup and updated all employee and client information in

Changepoint

. Responsible for nightly server backup

. Monitored inventory and ordered all supplies

. Key contact for all web/phone inquiries

. Assigned, programmed and distributed all access cards

for office suite

. Accurately managed all AR/AP functions

. Processed and organized all legal documents for local

office

. Approved and processed commission reports

EDUCATION Caldwell College, Caldwell, NJ 1989 - 1991

CHUBB INSTITUTE, Parsippany, NJ 1996

Successfully completed Personal

Computer Specialist Training Program.

Contact this candidate