Manager Office

SKILLS:

Proficient in Word, Excel, PowerPoint, Outlook, QuickBooks, Payroll

Systems and Internet Research.

Efficient in customer relations and productive time management.

Detail oriented, problem-solving skills and ability to perform multiple

tasks simultaneously.

Excellent communication and interpersonal skills.

EXPERIENCE:

ContraFect - 08/2012 - Present New York City (Temporary Assignment)

Sr. Executive Assistant

. Executive Assistant to Founder and CEO.

. Maintain an ever-changing calendar; coordinate on-site/off-site

meetings, conference calls, business meetings, etc.

. Coordinate complex travel itineraries (secure visas and update

passports as necessary for international travel).

. Manage personal bank accounts, residential rent payment, medical

(prescription - pickup/refill), personal investments, taxes,

charitable contributions, spouse and family tasks as assigned.

. Maintain a high level of discretion and confidentiality at all times.

. Conduct research, assemble and analyze data to prepare reports and

documents.

. Prepare and edit correspondence, communications, presentations and

other documents.

. Correspond with board of directors/business partners and clients.

. Create/edit PowerPoint decks and Excel spreadsheets/charts.

. Prepare expense reports.

. Plan Company jaunts.

. Perform other ad-hoc functions as assigned.

Midsummer Equity - 09/2008 - 5/2012 New York City

Office Manager

. Provided high-level administrative support to the Founder and CFO.

. Maintained outlook calendars and travel arrangements for Founder and

CFO.

. Maintained Executives/Client/Company confidentiality at all times.

. Drafted and proofread correspondence to clients and staff.

. Created PowerPoint presentations and Excel spreadsheets/reports.

. Handled heavy domestic and International travel arrangements for

Executives.

. Prepared all client contracts.

. Developed and maintained company filing system.

. Served as HR liaison for employees regarding benefits, expense

reimbursement, personal, sick and vacation time.

. Tracked and ordered all office supplies.

. Setup and managed corporate accounts for catering, shipping, courier,

car services etc.

. Maintained all office peripherals.

. Worked closely with IT team to resolve technical issues.

. Managed security access to suite.

. Coordinated company's accounts payable/receivable.

. Assisted with monthly balance sheet and cash flow forecast reports.

. Generated monthly company credit card expense/reimbursement for

Founder and CFO.

. Coordinated with CFO on payroll processing.

. Other tasks as assigned.

Rogers/FX-Fowle/Epstein (Javits II Architecture, LLC) - 3/2003 - 6/2008

New York, NY

Office Manager

. Provided support to three Project Directors and their teams.

. Assisted in the location and build out of the New York City office.

. Maintained calendars scheduled internal/external meetings.

. Drafted and proofread correspondence to client and staff.

. Created PowerPoint presentations and Excel spreadsheet/reports.

. Set up project codes in Access database and prepared bid and award

packages.

. Coordinated payment distribution to contractors and vendors.

. Responsible for generating quarterly office budget reports.

. Prepared and maintained contracts for contractors, subcontractors and

vendors.

. Supported the Architectural and Structural Engineering teams with

special projects as assigned.

. Processed time sheets and payroll for 55+ employees.

. Setup and maintained project filing system for logs, schematics,

drawings and sketches.

. Supervised administrative staff; provided coverage for Documentation

Control Specialist as needed.

. Served as HR liaison for new and existing employees regarding

benefits, expense reimbursement and personal, sick and vacation days.

. Setup new and existing employees with security access to office.

. Programmed LAN lines for new and existing employees; worked closely

with IT to resolve technical issues.

. Responsible for the overall upkeep of office including ordering office

supplies and office equipment rentals.

. Setup and managed corporate accounts for catering, cleaning service,

shipping and courier services.

. Point person to all facilities-related vendors including office lease,

HVAC and electrical issues.

. Coordinate and planned company outings.

. Other task as assigned.

Siemens Transportation System - 07/2000 - 3/2003 New York City

Document Control Specialist

. Maintained the flow of both electronic and hard-copied documents,

department files and resource materials by way of:

. Logging, tracking and maintaining batch records.

. Coordinate document control issues between external

subcontractors, service providers and prepared reports

regarding quality issues.

. Other tasks as assigned.

EDUCATION:

Pace University ~ Lubin School of Business

Business Management - BBA

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