Administrative Assistant Office

Sally Lively

ab8qv9@r.postjobfree.com

206-***-****

Professional Summary

Seasoned administrative professional with solid technical and people skills.

Experience

Contract Facilities Coordinator, Vertafore, Bothell, WA, July thru September 2013

Coordinated five office moves and day to day facilities operations for 35,000-square-foot facility.

Office Coordinator, GeoEngineers, Inc., Seattle, WA, 2007 – 2013

Managed day-to-day office operations for a 40-person corporate headquarters office by performing administrative services, producing documents, managing facilities, and anticipating staff needs.

Administrative Services – Managed front desk operations and provided a welcoming presence by greeting guests, answering phones, and greeting and working with vendors. Ensured professional-quality meetings with scheduling and set up of meeting rooms, trouble-shooting video conference equipment, and arranging catering services. Managed office ORCA and ZipCar programs. Maintained office supply inventory and purchasing.

Document Production – Formatted and edited complex, deadline-driven technical reports, proposals,and exhibits in collaboration with Project Coordinator, Project Managers and other technical staff. Produced bound copies and letters of transmittal. Created PDFs of documents for email and electronic file uploads (SharePoint and FTP sites).

File Management – Set up and maintained project files, performed electronic file closures and archiving. Performed extensive file and project information searches utilizing SharePoint and Deltek Vision.

Accounting Support – Processed signed agreements and work orders. Reconciled company credit card statements. Provided timesheet and expense reporting training for all new staff. Assisted staff with expense reporting and reconciliation. Established new projects and performed budget changes and adjustments in Deltek Vision system.

Office Facilities Management – Managed day to day office facilities operations, including planning and coordinating four office moves, setting up new employee spaces, maintaining and coordinating guest office facilities, maintaining network printers and other office machines, and coordinating services with building facilities managers and vendors.

Executive Assistant, Dependable Building Maintenance, 1989 – 2007

Started with company as Administrative Assistant, managing front desk, answering phones, processing nightly supervisor reports, and handling all correspondence. After being promoted to Executive Assistant, handled all correspondence for CEO, COO, and CFO, set up and maintained all contract and confidential files, and provided training and backup for front desk staff. Assisted Human Resources with application processing, I-9 processing, new-hire orientation, and personnel and Labor & Industries files.

Excellent Computer Skills:

Microsoft Word, Excel, and Outlook

Deltek Vision

SharePoint

Education

BA English/Communications, Hood College, Frederick, Maryland

AA Communications, Montgomery College, Rockville, Maryland