Administrative Assistant

MARINA A. FRIEDLUND

**** ********* *****, **** ******, NC 27587 816-***-****

******.*********@*****.***

OBJECTIVE

I am seeking a position as an executive administrative assistant/office administrator that

will utilize my many years of secretarial experience, as well as strong communications

and organizational skills.

PROFESSIONAL EXPERIENCE

Rees Masilionis Turley Architecture 908 ZIP LLC 2002 –

Sept. 2013

Office and Facility Administrator Kansas City,

Missouri

Responsible for administrative assistance/support to the company partners and staff, as

well as the building ownership entity, 908 ZIP LLC.

Office Administrator responsibilities for architectural firm:

• Answer and direct incoming calls

• Greet and assist clients and visitors

• Effectively work with Microsoft Word, Microsoft Excel, Microsoft Outlook &

Peachtree/Sage (accounting software)

• Receive and distribute mail/deliveries

• Order lunch for bi-weekly management meetings and other meetings as required

• Schedule Architect/Interior Designer Representative appointments

• Be informed about all general firm activities and disseminate information regarding

such

• Track vacation/attendance

• Track and assist in Partner/Firm professional license renewals

• Assist in making travel arrangements for staff

• Actively involved in firms social functions, as well as volunteer efforts such as Ronald

McDonald House, Harvesters, Habitat for Humanity

General Accounting responsibilities for architectural firm:

• Input payables/expenses into Peachtree/Sage.

• Assist Finance Manager by maintaining use tax reports, setting up project job

numbers, creating billing files, setting up vendors and clients in Peachtree/Sage.

• Generate in house printing reports and expense them to appropriate job.

• Order/Inventory office and Federal Express supplies, including printer/copier toner

cartridges

• Print and review timesheets and distributer to Partners for final review.

Building Operations & Management responsibilities for 908 ZIP LLC

• Process AP/AR, including invoice preparation to tenants

• Point person for tenants’ needs

• Schedule building maintenance for elevator, HVAC, window washing, fire

extinguishers, etc.

Coordinate maintenance contracts and monitor janitorial and snow removal provider

•

services.

Briarcliff Development Company 2000 - 2001

Administrative Assistant Kansas City,

Missouri

• Provided administrative support to the President/CEO and Owner

Marina A. Friedlund

-2-

National Federation of High School Associations 1998 -

1999

Administrative Assistant Kansas City,

Missouri

• Provided administrative support to the Director of the National Coaches and Officials

Associations/Liaison for Swimming/Soccer

• Assisted in planning annual conference and awards program

(organization relocated to Indianapolis)

Briarcliff Development & Realty Companies 1990 -

1997

Administrative Assistant Kansas City,

Missouri

• Provided administrative support to the officers and staff of both companies

• Took notes at weekly construction meetings and annual planning meetings

• Worked with home builders, home owners, residential and commercial architects and

construction companies

Trans World Airlines 1986 - 1990

Sr. Administrative Secretary Kansas City,

Missouri

• Was promoted twice from Secretary to Administrative Secretary to Senior

Administrative Secretary.

With each promotion worked with a higher level of management.

COMPUTER SKILLS

• Proficient in Microsoft Word, Excel, Outlook, Peachtree/Sage accounting software

INTERESTS/HOBBIES

• Marathon running, always meet or exceed my goals.

• Active in my church

EDUCATION

Maple Woods Community College 1985-1986

GPA 4.0 in Secretarial Program

Kansas City Kansas Community College 1980-1982

GPA 3.4, softball team

REFERENCES

Available upon request

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Contact this candidate