Real Estate Management

LIDIA LINTERNO-DAVILA

*** ******** ******, ********* *** Jersey 07043

*********@*****.*** 973-***-****

PROFESSIONAL SUMMARY

Adaptable, dependable, high-energy professional who leads companies through change and challenge. Strategic problem-solver who

envisions smart solutions and executes with urgency across all levels of the organization. Hands-on leader with extensive experience

working across diverse industries and disciplines who is able to keep focused and productive. Outstanding team player with a proven

ability to organize and prioritize work in high-pressured environments. Skilled in meeting planning, marketing, travel arrangements, data

management and outreach tasks with a keen ability to capture opportunities and catapult new ventures.

E x pe r i e n c e

LifeScience Logistics LLC Montclair, NJ & Dallas, TX

Executive/Personal Assistant / Office Administrator December 2010 – July 2012

• Handle all incoming calls for Executive Vice President (EVP); act as a gatekeeper.

• Handle and assist in the execution of large contracts for government bids for new facilities.

• Controller for invoices from vendors, from verification of charges, entering into QuickBooks and ensuring payments are

received.

• Point person for several vendors for accounting questions, including completion of Credit Applications.

• Research locations and buildings for new facilities.

• Prepared expense reports for EVP and reviewed expense reports for entire company, as well as the direct contact for corporate

credit card account.

• Set up meetings and ensured appropriate materials were available for all attendees.

• Managed multiple assignments with competing priorities in a fast-paced environment.

• Prepared and composed memorandums, letters, agendas, notices and confidential correspondence.

• Arranged activities making reservations for dining, travel, lodging, entertainment, rentals, gifts, sporting events, couriers,

medical services, scheduling and supervising home entertainment, parties, dinners, running errands, shopping for necessities

and gifts.

• Managed heavy calendar for the EVP along with direct reports

• Created and maintained databases, spreadsheets, word files and PowerPoint presentations.

• Organized and maintain files, correspondence and phone records

• Researched information for report preparation, problem resolution or inquiries.

• Maintained working relationships with all clients, both internal and external, senior managers and other assistants.

• Make travel arrangements for Executive Vice President, Chief Financial Officer and various employees, both domestic and

international.

• Negotiated rates for lodging, airfare and car rentals in new facility locations.

• Negotiated rates on office supplies.

• Updated permits, licenses and surety bonds for company.

• Prepared bid proposals, RFP’s and logistics operations for GSA and private business contracts.

• Point of contact for most accounting questions as well as ran reports for CFO and EVP for audits and various financial needs.

Allegiance Protection Group New York, NY

Interim Accounting and Compliance Director June 2010 – December 2010

• Handle and process all payrolls, including investigator and security guard time sheets, event/show time cards. Review payroll

reports from Paychex to ensure accuracy.

• Handle basic human resource issues, enrolling/setup new employees with benefits and payroll. Collect and manage personnel

list. Handle all court ordered judgments and fingerprint scheduling.

• Prepare and file New Jersey and New York Sales Tax.

• Prepare and reconcile all bank and credit card accounts.

• Prepare invoices and estimates for clients, follow up with collection calls and ensure all clients pay on a timely manner.

• Work with insurance provider to ensure that payments are made on time, as well as coverage is intact and meets companies

needs.

• Respond to all notices from state and federal bureaus.

• Act as a liaison with clients / answer and screen all incoming calls for up to 5 lines.

Lawlor & O’Brien - Certified Public Accountants Totowa, NJ

Interim Office Administrator February – June 2010

• Answered and screened all incoming calls for up to 5 lines.

• Prepared book keeping and bank reconciliation for clients.

• Prepare cost analysis and multiple accounting reports for partners on a daily basis.

LIDIA LINTERNO-DAVILA

139 Woodlawn Avenue, Montclair New Jersey 07043

*********@*****.***

Lawlor & O’Brien - Certified Public Accountants Totowa, NJ

Interim Office Administrator (Continued) February – June 2010

• Database administration.

• Handled and calculated payroll for clients along with preparation of W-2’s, 1099 forms and quarterly and yearly payroll taxes.

• Compose notices and memos for partners and staff.

• Prepare invoices and estimates for assignments.

• Schedule meetings and appointments for CEO.

• Respond to IRS notices on behalf of clients in regards to important tax matters.

• Assisted clients in registering and/or dissolving corporations. Ensuring that all the correct documentation is filed.

• Managed and helped maintain a paperless office environment.

• Maintained an extensive filing system along with an archive off-site filing system.

• Prepared quarterly tax payments for clients, with follow-up.

ASNJ Corp Hawthorne, NJ

Executive Assistant – Real Estate /Property Management Firm September 2002 – January 2010

• Work directly with CEO and Executive Director performing various duties such as typing memos, calendar management and

expense reports.

• Prepare presentations for real estate conventions.

• Prepare all monthly billing for clients, as well as handle all bookkeeping for the company.

• Balance and prepare accounting reports in QuickBooks.

• Prepare monthly newsletter.

• Event planning and coordination for client visits.

• Prepare leases for available units.

• Collect rents from tenants and post entries to QuickBooks.

• Attend monthly meetings for various associations for budget analysis.

• Prepare all travel arrangements for CEO, Executive Director and staff.

• Handle all human resource issues, as well as run payroll through ADP payroll processing.

• Manage and maintain public office calendar, including CEO, Executive Director and staff.

• Prepare contracts for clients as well as sub-contractors and vendors.

Lawlor, O’Brien & Chervenak, LLC Certified Public Accountants Totowa, NJ

Receptionist/Office Assistant September 1999 – June 2002

• Handled incoming calls for up to 5 lines.

• Disbursed various memos to partners and employees.

• Assembled tax returns forms for individuals and corporations.

• Maintained an extensive filing system along with an archive off-site filing system.

Education

Montclair State University 2014

Bachelor’s degree - Business Management (Anticipated)

William Paterson University 2005

Associates Degree - Business Management

S ki l l s

Type over 70wpm, 14,000 keystrokes, MS Office Applications (Word, Excel, PowerPoint, Outlook, OneNote), QuickBooks, Real Estate

MLS websites, Basecamp, Peachtree, MAS90, Adobe, Report & Documentation Preparation, Records Management, Teambuilding &

Supervision, Spreadsheet & Database Creation, Meeting & Event Planning, Scheduling/Travel Coordination, Accounts Payable and

Receivable, Expense Reduction, Inventory Management and Notary Public

Contact this candidate