Assistant Executive

SHEILA ADAMS-DYKES

**** ******** *****, *******, ** 20601

Day Phone: 301-***-****

Email: *******@*****.***

QUALIFICATIONS

Active SECRET Clearance Graphic Design

Executive Staff Assistance Visio Technical/Professional

Logistics/Event Planning Photoshop, Illustrator, PageMaker, QuarkXPress

Project Planning and Management Microsoft Word, PowerPoint, Excel, Access, Outlook,

Staff Orientation Publisher

PROFILE

Highly driven, take charge and dependable professional, responsible for assisting senior management, coordinate complex

projects and controlled documents, and e-scheduling meetings. Successfully design template slides for presentations.

Effective communicator known for problem solving, logistic planning and executing day-to-day tasks.

ADMINISTRATIVE SUPPORT PROFESSIONAL EXPERIENCE

Volunteer Assistant to the Local Veterans Employment Representative (LVER) 10/2012 – 6/2013

Department of Labor, Licensing & Regulation (DLLR)

Waldorf, MD

Provided administrative services to assist the Local Veterans Employment Representative (LVER) in providing

employment services to eligible veterans

Assisted veteran job applicants in presenting a positive image by providing help with resume writing, personal

appearance, and interview techniques

Scheduled appointments, answer telephones, and update/print reports.

Senior Executive Assistant to the Senior Executive Service (SES) Director 03/2010 – 09/2012

Federal Contractor, WFR Technologies

U.S. Department of Justice, International Criminal Police Organization (INTERPOL)

Washington, DC

Managed the staff function in the Office of the Director (OOD) and trained other assistants on standard office

procedures. Accomplished and formatted complex documents, prioritized, and achieved files utilizing SharePoint

capabilities

Networked between INTERPOL Headquarters in Lyon, France, the Office of Secretary General and DOJ Leadership to

coordinate meetings, airport escorts and hotel registrations

Proactively managed the Senior Executive Service (SES) Director and Deputy Director (GS-15s); e-calendars; also

scheduled meetings for the Assistant Directors (GS-15s); and provided administrative support to other DOJ senior

managers’ tasks

Communicated discreetly and effectively with a wide variety of groups to obtain information and/or organize presenters,

speakers, special guests and other attendees for off-site conferences

Effectively controlled, coordinated and timely processed action items for the Justice Management Division (JMD)

Executive Secretariat Office, and utilized and operated JMD IQ tracking system; responding to correspondence signed

by the Office of Attorney General

Prearranged and supported the federal administrative specialist to prepared the Director’s international and domestic

travel arrangements

Maintained and monitored the Director’s front office mailbox to ensure tasks and notices were forwarded to the

appropriate executive and management staff

Greeted official and unofficial visitors; ensured security protocols are followed for visitor access

Launched the master database of invitees/attendees for all INTERPOL events

Domestically and internationally, prepared and wrote greeting letters for the Director’s signature

Created and designed PowerPoint templates for Director’s agendas, invitations and flyers. Arranged table displays, setup

name tags, place cards, sign-in sheets for attendees and personnel

SHEILA ADAMS-DYKES PAGE 2

Senior Executive Assistant to the Senior Executive Service (SES) Director ~ (Continued)

Federal Contractor, WFR Technologies

U.S. Department of Justice, International Criminal Police Organization (INTERPOL)

Washington, DC

Launched the master database of invitees/attendees for all INTERPOL events

Domestically and internationally, prepared and wrote greeting letters for the Director’s signature

Created and designed PowerPoint templates for Director’s agendas, invitations and flyers. Arranged table displays, setup

name tags, place cards, sign-in sheets for attendees and personnel

Initiated and executed with the visual displays and conference/meeting rooms’ set-up. Also, setup and breakdown

portable tradeshow displays

Implemented and accomplished the planning, coordination, and execution of the yearly Executive Management Meeting

Managed inventory of marketing collateral, tradeshow giveaways, and INTERPOL Washington-branded merchandise for

personnel, agency heads and visitors

Managed and executed the budget for on and off-site catering special events.

Sales & Marketing Coordinator to the Vice President 03/2008 – 06/ 2009

FuGEN Technologies (Future Generation Technologies)

Business Development Office

Rockville, MD

Assisted the Consulting Services Team and the Vice President by managing and supporting day-to-day IT customer

service requirements for USAID and other Federal agencies (Dept. of Agriculture, Dept. of Treasury, Dept. of Veterans

Affairs, Department of State, and National Institutes of Health)

Supported proposals and business develop efforts; tracked invoices and expenses; managed and tracked monthly and

annual budgets

Co-created and maintained corporate website; used graphic design and desktop publishing applications to create

company brochures and logos

Interacted with graphic/printing vendors to ensure seamless publication and design process.

Senior Project Assistant/Operations & Media Training to the COTR 11/2006 – 03/2008

Federal Contractor/Planning and Learning Technologies (Pal-Tech)

U.S. Department of State/Foreign Service Institutes (FSI)

Arlington, VA

Worked closely with the Contracting Officer’s Technical Representative (COTR) and executive staff at the Department

of State/Foreign Service Institutes by preparing correspondence, providing phone support, and providing daily

administrative support

Maintained department databases and tracked projects and reports

Managed and supported multiple projects for the Instructional Support Design (ISD) project managers including contract

documentation, distance e-Learning course projects, and scheduling

Administered the Personnel Project Tracking Application (PPTA) Time and Expense software application to track

contract budgets and reconcile staff time and expenses

Coordinated the e-Calendar to arrange classroom sessions, conferences, executive meetings, interview orientations, and

weekly staff meetings for professors/students, executive staff, and government customers.

Off-site Human Resources Assistant for the HR Generalist

Performed recruiting and staffing logistics

Maintained employee’s files and the HR filing system

Assisted with the day-to-day efficient operation of the HR office

Utilized the (PPTA) tracking system to maintained potential candidates

Created and accomplished the new hire security curriculum; conducted new hire orientation

Prepared employees’ orientations, development, and training logistics and recordkeeping

Coordinated with the IT department to setup login/password for new employees

Assisted Human Resources know the knowledge, skills, education, experience, and capabilities so an effective recruiting

plan is formulated.

SHEILA ADAMS-DYKES PAGE 3

Executive Assistant to the Director 11/2005 – 11/2006

Federal Contractor, Sayers Associates

U.S. Department of Transportation/Office of Small & Disadvantaged

Business Utilization, Executive Office (OSDBU)

Washington, DC

Managed and utilized the Correspondence Control Management System (CCMS) application program to track, monitor,

upload, control correspondence action requests, and answered response letters for the public and Members of Congress

Screened all correspondence prepared for the Executive Secretariat and the Secretary’s signature

Coordinated the small businesses’ invites and award certificates for the off-site customers’ achievement conference

Scheduled weekly meetings for the Director and Deputy Director

Submitted the Weekly White House Report to the Executive Secretariat Office

Organized and shipped marketing literature and exhibition for off-site events

Transferred calls to the appropriate program divisions as needed

Created master templates for PowerPoint slides.

ADDITIONAL EXPERIENCE

Sr. Administrative/Marketing to the Vice President

InterSystems Corporation

Federal Sales Division

Vienna, VA

02/2003 – 04/2005

Office Manager/Administrative Assistant to the Director

Operational Technologies Services (OTS)

Engineering & Professional Services Division

Washington, DC

07/2001 – 07/2002

Administrative/Graphic Assistant to the Director

Vanguard Research, Inc. (VRI)

Test & Evaluation Division

Arlington, VA

03/2000 – 03/2001

Administrative/Marketing Assistant to the Director

Communications Satellite Corporation (COMSAT)

Sales & Marketing Division

Bethesda, MD

04/1993 – 01/2000

EDUCATION

Bachelor of Science in Computer Studies, 12/2006

Minor: Marketing (Promotion Track) - (GPA 3.0)

University of Maryland University College (UMUC), Adelphi, MD

Associate of Applied Science in Communication Graphic Design, 12/2003

(GPA 3.2) / Cum Laude

Northern Virginia Community College (NVCC), Alexandria, VA

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