Manager Payroll

FRANCESCA M. MONTALVO

** **** *****

Deer Park, NY 11729

3019.

****.********@***.***

SUMMARY

Payroll Manager with experience in USA, Union, International Payroll and

HRIS. Solid expertise in implementing organizational plans, problem

solving, scheduling, motivating and directing others to achieve goals.

Knowledge of systems development, Microsoft Office, database technology,

HRIS Systems and Payroll (ADP Windows, Horizon, PCPW, Enterprise V2,

Enterprise V3, Enterprise V5, ADP G/L, ADP e-time, Ultipro, ADP Global View

- SAP, Kronos, ABRA, Managetics). A people oriented team player who learns

quickly and pays close attention to detail.

PROFESSIONAL EXPERIENCE

Pall Corporation

2012 - 2013

Associate Payroll Manager

Processed hourly and salaried payrolls on a bi-weekly basis for all

locations (23 states 5,000+ employees) using Kronos and ADP Global View

(SAP). Responsible for reviewing the Payroll Department's activities and

services including day to day operations, process control, garnishments,

audits using multiple applications Ensured all federal, state, local taxes

and contributions to employee benefit programs and other deductions were

withheld. Updated system for taxes, earnings and deductions. Created

reports and interfaces for 3rd party vendors. Processed accounting journal

entries and inter-company reimbursements. Reconciled cash funding against

payroll.

Emigrant Bank 2010 - 2011

Assistant Vice President/Payroll Manager

Managed preparation and distribution of hourly and salaried payrolls on a

weekly basis for all locations (15 states 1,000+ employees, 20 pay groups).

Ensured all federal, state, local taxes and contributions to employee

benefit programs and other deductions were withheld. Directed preparation

and filing of required reports and/or payments to government agencies,

insurance carriers, organizations and individual employees. Generated

journal vouchers and process/maintain GL entries weekly and monthly.

Provided assistance with internal and external auditing. Directed staff of

2.

. Established 1099-misc payroll to comply with employee vs contractor

regulations.

. Established a payroll procedure manual.

ACCOUNTEMPS Hauppage, NY 2009 - 2010

Consulting Temp:

. Sage Parts - Temporary Manager. Managed weekly payroll PCPW and

Ezlabor (time and attendance).

. FREE (Family Residence and Essential Enterprises, Inc.) - Temporary

Manager. Managed in house payroll (ABRA) weekly payroll.

COTY US LLC (formerly DEL LABORATORIES, INC) Uniondale, NY 1999 - 2009

Payroll/HRIS Manager

Managed preparation and distribution of hourly and salaried payrolls for

all locations (30 states 1,500 employees, United Kingdom, Canada and

China). Ensured all federal, state, local taxes and contributions to

employee benefit programs and other deductions were withheld. Directed

preparation and filing of required reports and/or payments to government

agencies, insurance carriers, organizations and individual employees.

Prepared various reports using ADP Report Smith. Directed 6 clerks.

. Improved the efficiency of payroll processing by recommending changes in

methods or procedures.

. Ensured accurate and timely month-end close for Accounting Department by

auditing payroll summaries, bank balances, labor and wage reports.

. Investigated and resolved questions and discrepancies in paychecks and

distribution in accordance with established policies across departments,

units and locations.

. Directed efforts and provided technical guidance on complex issues by

coordinating the day to day operations, reviewing progress and assuring

accuracy of work.

. Enabled company to pay China employees by researching and establishing a

payroll provider and negotiating contract terms.

. Trained and developed subordinates, estimated personnel needs,

interpreted and ensured consistent application of organization policies.

FRANCESCA M. MONTALVO PAGE TWO

. Ensured smooth implementation from Horizon to Enterprise V2, by

developing and executing a testing and validation process.

. Assured compliance with changing regulations and laws by upgrading from

Enterprise V2 to V3.

. Cut cost and time by automating the manual time and attendance system,

common review, paid time off balances and bonus programs.

. Ensured accurate data transfer for integration of Del payroll (ADP) to

Coty payroll (Ultipro).

NEC AMERICA, INC., Melville, NY 1990 - 1999

Payroll Supervisor 1997 - 1999

Supervised Corporate Payroll activities for 30 locations 2,800 employees

and ensured maintenance and update of payroll systems. Managed payroll and

HRIS audits. Trained staff, gave performance reviews, hired, terminated,

promoted and authorized salary actions to improve HR function. Supervised

preparation, documentation and disbursement of payroll and benefit

statements. Transferred payroll and journal entries to accounting. Liaison

between payroll, MIS and external payroll providers. Responded to

inquiries about benefit accruals, open enrollment and population reports.

Ensured corporate and regulatory compliance by adhering to pay and tax

schedules. Supervised staff of 6.

. Reduced overtime by migrating bonus program directly into the payroll

system.

. Improved accuracy and reduced dual entry by directing integration of

payroll and HRIS systems.

. Relocated payroll from corporate headquarters (Melville) to Dallas.

Hired and trained replacement.

. Transitioned ADP DOS Application to ADP Windows environment improving

data integrity and providing a single point of entry.

Senior Systems Coordinator 1995 - 1997

Maintained all HR systems (ADP & HRIS) for 30 locations and four HR

headquarters.

. Ensured on-time seamless operation of both the payroll and HRIS systems

by contacting regional payroll or subsidiary payroll departments to

resolve problems and ensure corrections were made.

. Developed standard and ad hoc reports using ADP report writer and HRIS

system.

. Coordinated with HRIS monthly consolidation /merge of HRIS with other NEC

subsidiaries.

. Developed special reports for management by downloading information into

software applications (Dbase, Excel).

. Identified and resolved payroll LAN software/hardware problems.

. Coordinated activities with MIS staff or third party service. Tested

upgrades, enhancements and coordinated distribution of new and enhanced

functions.

. Coordinated annual uploading/transfer merit budget from HRIS to payroll.

. Merged Payroll and HRIS data for annual benefit statements for NEC

America and subsidiaries.

Payroll/Systems Coordinator 1992 - 1995

Coordinated information for standard reports utilizing ADP report writer.

. Prepared monthly payroll activity audits to verify new hires,

terminations, salary and other change activity. Interacted with all

levels in the organization to verify information.

Senior Payroll Clerk 1990 - 1992

Ensured accuracy of all payroll tasks.

. Reviewed timecards/attendance sheets for completeness and accuracy.

Researched discrepancies and made changes as appropriate.

. Prepared payroll worksheets and timecards for data entry into ADP.

. Updated employee information.

. Batched and forwarded paychecks to appropriate divisions and

locations.

. Processed stop payment and direct deposit reversals.

EDUCATION

BS, Business Management, Long Island University C.W. Post, Brookville, NY

1999

PROFESSIONAL DEVELOPMENT

American Payroll Association, Various ADP seminars, Management Essentials

Windows Training, 505-Netware, 3.11 System MGR, dbase IV, DOS 5.0, Business

Writing

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