Accounts Payable Manager

Diana Posival, CAPM

**** ******** ****, ***** *******, TX 75052

Cell 214-***-****

********@*********.***

Skill Set

Global Accounts Payable

Cash Flow Management

SOX - Sarbanes-Oxley 404

KPI / Metrics, 3-way Match

Escheatment Process

1099, T4A, Releve`1, Tax Process

Purchasing Cards (P-Cards)

Journal Entries, Reconciliation

Paperless Environment

Oracle R12 and 11i

Oracle Payables, Purchasing, MRP

Oracle Implementation (CRP & UAT)

Oracle Discoverer, Noetics, Business Objects

Concur - Expense Report Software

SharePoint - Invoice Portal

Laserfiche - Document Imaging

MS Word, Excel, Power Point, Visio

Team Building, Time Management

Professional Experience

Corporate Accounts Payable Manager, Dynamex Inc. August 2009 - Present

. Corporate Accounts Payable Manager for all of North America. Manage

Accounts Payable in a Shared Services environment for both Canada and

US.

. Responsible for 12 direct and indirect reports including 1 Supervisors

processing approximately 30,000 invoices monthly for over 10,000

Suppliers/Independent Contractors in the transportation industry.

. Responsible for Full Cycle Accounts Payable from open to close,

including reconciliations.

. Utilization of both Oracle 11i and R12 for Processing, AP Invoice

Entry Portal, Commercial Vendor Set up Portal and Laserfiche document

imaging system and DECS the proprietary software developed for the

transportation industry for the storing of Contractor data and

interfacing information for the purpose of payments

. Responsible for the processing of Franchise payments as a Third Party

processor.

. Responsible for SOX compliance within the AP Department and in

relation to company.

. Responsible for processing over 10,000 1099, T4A and Releve' 1 Tax

Forms

Major Accomplishments:

. Designed and launched successful Go-live on the implementation

of Electronic AP Invoice Entry Portal Designed & Project lead

with successful Go-live of implementation of Commercial Vendor

Portal

. Department Lead on successful Go-Live of Oracle R12 Conversion.

. Responsible for creating a 99% Paperless work environment.

. Responsible for successful transfer and consolidation of

Canadian AP into the US AP Shared Services

. Successfully integrated the Accounts Payable from an

acquisition of additional companies.

. Streamlining Accounts Payable with new processes reducing

headcount by 30%

Oracle Project Leader, NCH Corporation, Irving, TX - June 2007 - July 2008

. Oracle Payables Analyst/Trainer/Super User for the Oracle Global

Implementation Team.

. Served as the functional project lead and super user on the Oracle E-

Business Suite-Financials including Oracle Accounts Payable

implementation and testing the Purchasing Module

. Essential part of the Global Oracle Implementation Team for the

implementation in 52 countries.

. Evaluate business requirements propose alternatives and implement

functional solutions within the Oracle applications

Payables/Purchasing area.

. Conduct analysis and write functional specifications for new or

modified business processes.

. Creating Oracle Training Material, Flow Charts, Work flows in the

Atlas Portal (Project Management System)

. Consult and assist the technical team during design, development and

testing of automated solutions.

. Create and assist others in the writing of user documentation,

instructions, test scripts and procedures.

. Configure set ups in Oracle Applications 11i as required. Oracle

responsibilities, alerts and system privileges.

. Responsible for identifying and analyzing non-functional requirements

such as system performance, usability, reliability, adaptability,

security, and other operational aspects.

. Support Oracle Applications patching, upgrades and maintenance

activities by testing and troubleshooting functional issues.

. Act as the liaison between the business and the technical team members

through the solution delivery process.

Major Accomplishments:

. Successful and on-time Go Live for Accounts Payable with

multiple Operating Units

. Lead CRP (Conference Room Pilot) and UAT (User Acceptance

Testing) classes.

. Timely functional acceptance testing of enhancements, patches

and upgrades.

. Created all Ad hoc Reports for AP using Discoverer 10g and

Noetics

. Production Support post Go-Live

Accounts Payable Manager, Alcoa - San Antonio, TX - July 2005 - May-2007

. Manage Full Cycle Accounts Payable Shared Services Operation, managing

2 supervisors and 14 indirect reports. Process approximately 30,000

invoices per month through both Pay from Receipt Invoicing and

Standard Entry. Direct A/P closing activities.

. Train staff in Oracle 11i. Develop and maintain Accounts Payable

Department metrics. Evaluate performance; promote continuing education

and training and continuous improvement in staff skills. Plan and

conduct team-building exercises.

. Develop effective controls for all A/P processes in support of Alcoa's

Self Assessment requirements including SOX compliance. Work with

Import/Export department identifying compliance issues. Assess and

create Internal Audit Controls, Time Management and Process Changes.

. Defined Accounts Payable Minimum Expectations for Alcoa SOX & Self

Assessment Testing Audit.

. Direct & ensure compliance with SOX Self Assessment Testing for

Payables & Purchasing.

. Ensure optimized utilization of all Oracle A/P functionality and

accurate interfaces within the Alcoa AP and General Ledger system.

. Analyze qualitative and quantitative data and develop the rationale

for tactical business/technical recommendations or decisions. Worked

with Suppliers in implementing the Oracle ERS (Evaluated Receipt

Settlement) process.

. Coordinate all training for Oracle Procurement, Payables, Order to

Cash

Major Accomplishments:

. Successfully reduced transaction processing time by 75% in 2

month period, streamlining payables processes and downsizing

overall AP headcount by 25%

. Successfully reduced month end closing from 104 to 32 man-hours

in 2 month period

. Commended by auditing team and management for complete/no-

variance SOX audit

. Headed AP Initiative with Purchasing and Materials Management

ensuring accurately and timely payments to suppliers.

Accounts Payable Manager / Oracle Trainer / Consultant, Dallas, TX - 2004 -

2005

. Contracted to train & manage Accounts Payable teams utilizing Oracle

11i in a Shared Services Environments for preparation of off-shoring

payables.

. Managed 25 direct/indirect reports including Supervisors, processing

30,000 invoices per month.

. Implemented training classes for the utilization of Oracle 11i

including instruction of 3-way matching and Sales and Use tax

application and accruals.

. Established a matrix for quantifying job performance in the AP

Department, analyzing payables processes and procedures.

Major Accomplishments:

. Restructured AP streamlining payables, increased work flow

efficiencies and defined the AP processes. Implemented proper

internal control procedures, while executing the best GAAP

practices and initiatives. Ensured disbursement processes and

procedures met audit controls and performance goals.

. Identified key controls for AP Department created Evidence

Documentation Manuals and trained staff, as a major participant

in the Sarbanes-Oxley 404 implementation team. Reviewed,

documented & reported key control process documentation and

compliance assessments and propelled completion of action items

on non-compliant key controls.

Accounts Payable Manager - VarTec Telecom, Dallas, TX - 2003 - 2004

. Managed Full Cycle Accounts Payable from opening period to month-end

close, utilizing the Oracle 11i, with 10 direct reports. Processed

approximately 20,000 invoices per month

. Directed all Oracle AP processes including invoice transaction

processing, payment disbursement (Check, Wire and Direct Deposit

ACH/EFT), Month-end closing and reconciling to the GL for multiple

Global Payable groups.

. Directed Vendor relations both domestic and international with

authority in financial dispute resolution, negotiation and final

settlement.

. Responsible for the reconciliation of purchasing card statements (P-

Cards).

. Ensured IRS compliance for 1099 Tax processing.

. In charge of Internal Audit function within Accounts Payable

partnering with 3rd party financial recovery firms.

. Conducted performance evaluations and the Interview/Hiring/Promoting

process for AP Department. Provided team-building exercises for

employees while promoting improved morale.

Major Accomplishments:

. Established Matrix for quantifying job performance and a

training regime of professionalism & customer service for AP

staff.

. Successfully wrote and implemented Accounts Payable Process &

Procedure Manual, established AP Policies for enhancing the

process efficiency, proper internal control procedures, and

executing best practices initiatives

. Created training regimen for professionalism and customer

service, utilization of Oracle Purchase Order 3-way matching,

sales & use tax application and accruals in a manufacturing

environment. Managed accounting department document-imaging

system scanning documents used for review and electronic

archival system.

Sr. Accounting Administrator - Orthofix Inc., Lewisville, TX 1990 - 2001

. Supervised full cycle Accounts Payable, 3 direct reports, reviewed

invoice transaction process, payment disbursement and 1099 Tax

processing utilizing Oracle AP, GL, Cash Management and Purchasing.

. Reviewed Travel & Entertainment Expense and Payable activities on

various divisions and product lines of multiple subsidiaries.

Responsible for monitoring AP Aging Reports and Aged Trial Balance.

. Managed the Cash Flow Management and funds transfer Domestic &

International. Direct Deposits; Prepared consolidation reports for

multiple banks and accounts. AP month-end closing, reconciliation's

including reconciling AP to the GL.

. Directed Vendor relations both domestic and international with

authority in financial dispute resolution, negotiation and final

settlement.

. Managed Payables closing, reconciled AP to the GL. Prepared Journal

entries for assigned accounts including Allocations, Accruals,

Prepared recurring journal entries, recurring monthly payments,

prepayments and monthly reports. Created Ad hoc reports for analysis &

tracking financial expenditure trends.

Education

. Institute of Management & Administration - Certification 2008 -

Present

. Oracle University - Finance

Membership

. The Accounts Payable Network - TAPN

. Financial Operations Network

. The Institute of Financial Operations - IAPP

. Certified Accounts Payable Professionals - CAPP

. http://www.linkedin.com/in/dianaposival/

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