Executive Assistant Vice President

Deirdre Claiborne

******@*****.***

P.O. Box 232, 770 River Road,

Edgewater, NJ 07020

Tel. 347-***-****

Professional Experience

PIMCO - New York, NY 9/2010 - Present

Administrative Assistant to Executive Vice Presidents

. Provide all aspects of administrative support to Executive Vice

Presidents and direct reports.

. Act as a gatekeeper and liaison to maximize executive's focus on their

priorities.

. Handle multiple confidential Requests for Proposals and coordinate with

executives and Mutual Fund Managers to compile components (graphics,

annual reports, sanitized sample documents) simultaneously under tight

deadlines.

. Draft internal and external memos, letters, and PowerPoint presentations.

. Use Bloomberg and Morningstar to pull mutual fund information for

financial reports.

. Work with the Human Resources Department with handling on-boarding

process, confidential employment offer letters for executives, employee

appraisal evaluations, and termination letters.

. Screen, interview, and train temporary employees for ad hoc projects.

. Train new and existing executives to use Microsoft application such as

CRM and Adobe Acrobat.

. Coordinate domestic and international travel arrangements and obtain

foreign Visas.

. Maintain contact management records and perform queries in CRM.

. Manage heavy business and personal calendars in Lotus Notes and Outlook.

. Prepare detailed expense reports using Concur and reconcile corporate

credit card accounts.

. Prepare templates for Non-Disclosure agreements, and compose, prepare

confidential correspondence.

. Coordinate all the logistics using Go to Meeting & WebEx video conference

meetings in various time zones.

. Assist in the preparation and drafting of the department's Business

Continuity Plan.

. Serve as a liaison between numerous Institutional Investors, Digital

Media, Marketing Departments, and Mutual Fund Managers to present

quarterly performance evaluation presentations at external meetings.

. Work with the Compliance Department to ensure polices and rules are

upheld.

. Negotiate catering rates with corporate vendors for numerous catering

events.

. Work with the Facilities, IT Departments, and Building management office

to arrange internal office moves.

ADP Total Source - Graphic Express Menu Acquisition, Clifton, NJ 3/2010

- 9/2010

Executive Assistant to the President/Owner

. Drafted internal and external memos, letters, presentations, and

speeches.

. Anticipated and managed the preparation needs of upcoming meetings and

events.

. Acted as a gatekeeper and liaison to maximize President's focus on his

priorities.

. Assisted with gathering financial data for firm's budget forecast

analysis and projections.

. Managed heavy business and personal calendars in Outlook.

. Coordinated domestic and international travel arrangements and

itineraries.

. Screened telephone calls, resolved routine, and complex inquiries on

behalf of upper level management.

. Processed accounts payable using QuickBooks.

. Prepared detailed expense reports and reconciled corporate credit card

accounts.

Marsh & McLennan Corporation - New York, NY 4/2007 - 3/2010

Investment Coordinator/Executive Assistant to Senior Executive Vice

Presidents

. Acted as a gatekeeper and liaison to maximize executive's focus on their

priorities.

. Assisted in the preparation of the department's Business Continuity Plan.

. Screened, interviewed, and trained temporary employees for ad hoc

projects.

. Draft internal and external memos, letters, and PowerPoint presentations.

. Coordinated domestic and international travel arrangements and obtained

foreign Visas.

. Managed heavy business and personal calendars in Outlook.

. Coordinated all the logistics using Go to Meeting & WebEx video

conference meetings in various time zones.

. Maintained departmental employee information, absenteeism with PeopleSoft

HR system.

. Used Bloomberg and Morningstar to pull mutual fund information for

financial reports.

. Coordinated with the Marketing Department to have investment brochures

and pitch books printed.

. Handled multiple confidential Requests for Proposals and coordinated with

team members to compile components (graphics, annual reports, sanitized

sample documents) simultaneously under tight deadlines.

. Served as liaison between Senior Partners, Investment Analysts, and

Mutual Fund Managers; assist with the production of Request for

Proposals, Defined Benefit & Defined Contribution Performance Evaluation

reports.

. Assisted with gathering financial data for firm's budget forecast

analysis and projections.

. Prepared Non-Disclosure agreements, composed, prepared confidential

correspondence.

. Assisted with writing management summary investment portfolio reports.

. Worked with the Compliance Department to ensure polices and rules were

upheld.

. Anticipated and managed the preparation needs of upcoming meetings and

events.

. Negotiated catering rates and office supply corporate vendors for dept.

needs.

. Utilized PeopleSoft Projects for the preparation of all financial reports

for invoicing.

. Prepared detailed expense reports and reconciled corporate credit card

accounts.

. Gathered client investment portfolio data from Bloomberg, Morning Star,

and in-house databases.

AON Consulting Corporation - New York, NY 7/2001 - 12/2006

Executive Assistant to Senior Executive Vice President in the Mergers &

Acquisition Division

. Assisted with gathering financial data for Annual budget forecast

analysis and projections.

. Managed heavy calendars in Outlook, set up appointments, internal and

external meetings.

. Screened, interviewed, and trained temporary employees for ad hoc

projects.

. Coordinated numerous domestic and international travel arrangements and

itineraries.

. Handled multiple Requests for Proposals and coordinated with team members

to compile components (biographies, annual reports, sanitized sample

documents) simultaneously under tight deadlines.

. Coordinated all the logistics using WebEx and video conference meetings.

. Screened, interviewed, and trained temporary employees for ad hoc

projects.

. Utilized PeopleSoft Projects application for the preparation of all

financial reports for invoicing.

. Assisted Actuaries with preparing due diligence requests.

. Negotiated catering rates with corporate vendors and arranged numerous

catering events.

. Scheduled and set up all logistics involved in insurance forums and

tradeshows in America.

. Maintained several in house database systems to retain client

information.

. Prepared detailed expense reports and reconciled corporate credit card

accounts.

. Worked with the Facilities & IT Departments and arranged internal office

moves.

Opus 360.com, New York, NY 6/1999 -7/2001

Executive Assistant to Senior Vice President of Technology

. Assisted Senior Vice President in evaluating technology maintenance

reports.

. Updated and managed the IT Dashboard on firm's website.

. Scheduled and set up all logistics involved in technology tradeshows in

America.

. Researched information via Internet for preparation of technology sales

proposals.

. Managed all administrative duties for the Senior Vice President and his

direct reports.

. Managed heavy calendar in Lotus Notes, set up appointments, internal and

external meetings.

. Coordinated domestic and international travel arrangements and

itineraries.

. Processed and submitted payroll information to ADP.

. Worked with the Facilities & IT Departments and arranged internal office

moves.

Computer Skills: Access, Adobe Acrobat, Bloomberg Financials, Concur,

Excel, CRM, GIMD, Go to Meeting, Lotus Notes, Outlook, PeopleSoft

Projects, PowerPoint, QuickBooks, SharePoint, Time & Expense, Visio,

WebEx, and Word

Education: Monroe College, Bronx, School of Business, New York

B.A. Business Management, Graduated 2006, Magna Cum Laude

Contact this candidate