Manager Administrative Assistant

Paul Wilcox

*** *. ****** ****** **** Blvd., #***6, Las Vegas, NV 89106

702-***-**** Home 951-***-**** Cell

Email: ********@*****.***

OBJECTIVE

To obtain a challenging, yet rewarding career with a company or corporation

that has room for growth and opportunities.

SUMMARY

Although my background is diverse, I have attained several useful skills

including but not limited to database management, office and retail

location management, office administration, helpdesk functions, and

accounting. I have the ability to work with a diverse staff and the

temperament to drive a team to success.

WORK HISTORY

09/10-10/12 Universal Protection Services Formerly:Heritage Security

Services-Murrieta- Los Angeles, CA- Lead Security Officer

Security Officer for Rancho Springs Medical Center

First line of defense for hospital, patients, staff

Patrol inside and outside of hospital. Help with any patient restraints,

child abductions, unruly individuals

2/06-12/08 Palazzo Tile-Crestline, CA- Owner/Operator

All aspects of Accounting. AR,AP, General Ledger, Quarterly Taxes,

Collections.

Created Estimates using Quickbooks, Turned Estimates into Invoices. Setup

new vendors.

Process Credit Card purchases. Reconciliation of Credit Card and bank

statements.

Order all products for clients needs

Schedule installation of tile, wood and carpet

Payroll

U-Haul Rentals

3/04-2/06 Emser Tile-West Hollywood- Order Desk - Cash Applications

Order Desk Reconciliation for 33 branches which include bank

reconciliation, order reconciliation, credit card reconciliation.

NSF collection and tracking-Collect and track all NSF checks. Created

database for tracking NSF's Wrote and implemented Check Acceptance Policy.

Issue credits to customers that partial pay invoices due to wrong pricing.

Cash Application, apply money to customer's accounts.

Maintain all rental properties, Put all vacancies on internet, collect all

rent and record in database

10/02-3/04 Office Team/-Orange County, CA- Los Angeles, CA-Environmental

Compliance Support, Field Support Specialist

Worked for Arco/BP as an Environmental Compliance Support Specialist.

Duties included: Working closely with Government Agencies supplying them

with needed paper work.

Supported over 1000 stores with Compliance and Environmental issues.

Created and updated Monitoring Response Plans and Business Emergency

Response Plans.

Work for LRN (The Legal Research Network) as a Field Support Specialist.

Duties include: Supporting the KSAE's and Program Managers with Specs for

client websites.

Created client emails using HTML Email Tool for compliance kickoff

Scheduling changes to client's websites, Creating CD's of client's

modules. Etc.

Generated reports for clients

8/02-10/02 Devon & Devon, Huntington Beach, CA-Accounts Payable Clerk

Worked as a Temp for PEMCO in their Accounting Department. Prepared all

Accounts Payables with proper budgeting codes and signatures.

Entered all Invoices into Peoplesoft and generated checks for payment.

Vendor relations.

12/01- 08/02 Spherion, Los Angeles, CA - Administrative Specialist III

Temporary assignment at Kaiser Permanente, Pasadena, CA

Support Business Line Manager, Business Analyst, Budget and Incentive

Planning Manager and 3 Middle Leaders. Created Word documents, PowerPoint

Presentations for sales staff seminars and various other meetings, Excel

Spreadsheets for reporting purposes.

Accounts Payable, Journal Entry, General Ledger, Month end reconciliation.

Job coded all invoices with required signatures, Inputted invoices into

accounting software (Sage).

Travel arrangements, special projects, create documents, calendar, Created

financial spreadsheets using Excel and Access for reporting purposes.

3/01 - 12/01 Universal Studios, Universal City, CA - Timekeeper

Trained and supported 3 departments on new Smart Time program.

Inputted employee's time, vacation, sick. Trained department Timekeepers

correct procedures.

Created reports for Management.

8/00 - 3/01 Adecco Employment Services, Los Angeles, CA - Executive

Administrative Assistant/Project Coordinator

Temporary assignments with various companies.

Special assignments, administrative duties, project coordinator for

Washington Mutual.

2/00 - 8/00 Delphi Information Sciences Corporation, North Hollywood, CA -

Office Manager

Supported all departments, created documents to be used in software.

Accounting, AP/AR, General Ledger, Month end, bank deposits.

Helpdesk functions (Setting up workstations, troubleshooting)

General office duties, ordering supplies, updating databases in Access and

Excel for reports.

EDUCATION

Eastern Idaho Technical College, Idaho Falls, ID - Nuclear Security

Training

Certificate of Applied Sciences

COMPUTER SKILLS

Microsoft Office, including Word, Excel, Power Point, Outlook, Access

Complex Excel Spreadsheets and Power Point Presentations

Windows XP, NT (Troubleshooting).

Publisher 98

WordPerfect

QuickBooks/QuickBooks Pro

PrintShop

Sage

Abra Suite

Lotus Notes

PeopleSoft

HTML, A

Type 55 WPM

AS400

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