Administrative Assistant Executive
Resume:
Nanette Murphy
Brooklyn, NY *****
718-***-**** - Cell
EXPERIENCE
**/**** - **/**** ****** West/Beth Israel Comprehensive Cancer Center,
New York, NY
**/**** - 02/2012 Aptium Oncology/St. Vincent's Comprehensive Cancer
Center, New York, NY
Administrative Assistant to Director of Finance
. Correspondence for Director of Finance.
. Maintain heavy calendars for Director.
. Back-up coverage for Director of the Cancer Center.
. Assistant to Human Resources Manager and Marketing
Director.
. Responsible for coordinating and preparing staff
meetings, ensure conference calls and meeting
participation.
. Event planning re luncheons, dinners and various off
site management meetings on site and off site.
. Responsible for coordination of travel arrangements
and the processing of travel and entertainment
expenses.
. Various projects for finance department.
. Maintain attendance records.
. Addressing any technology problems.
. Responsible for office supplies and computer
equipment.
01/2006 - 08/2007 JPMorgan Chase, New York, NY
Executive Administrative Assistant to Sr. Vice Presidents
. Correspondence for Sr. Vice President of Treasury
Securities.
. Maintain heavy calendars for Sr. Vice Presidents.
. Responsible for coordinating and preparing staff
meetings, ensure conference calls and meeting
participation in US, London and Asia.
. Responsible for coordination of travel arrangements
both domestic and international and the processing of
travel and entertainment expenses.
. Preparation of PowerPoint presentations for sales
team.
. Maintain records for vacation and sick time for the
department and various databases.
. Event planning re luncheons, dinners and various off
site management meetings.
. Addressing any technology problems.
. Responsible for office supplies and computer
equipment.
02/2001 - 12/2005 Citigroup, Global Investment Corporate Bank, New
York, NY
Executive Assistant to Directors
. Correspondence for Directors of Agency & Trust.
. Maintain heavy calendars for Directors.
. Responsible for coordinating and preparing staff
meetings, ensure conference calls and meeting
participation in US and London.
. Responsible for setting up meetings with various
departmental heads for International Directors from
our London Agency & Trust office when in New York.
. Preparation of Commitment Committee report for weekly
meetings.
. Responsible for coordination of travel arrangements
both domestic and international and the processing of
travel and entertainment expenses.
. Preparation of PowerPoint presentations for clients
for our various products.
. Responsible for Agency & Trust calling tree using
company software.
. Maintain records for vacation and sick time for the
department and various databases.
. Event planning re luncheons, dinners and various off
site management meetings.
. Responsible for any technology problems.
. Responsible for office and equipment supplies.
11/1999 - 02/2001 AXA FINANCIAL & B & R VAULTING INC.
Two long-term temporary positions.
03/1990 - 08/1999 M. A. SCHAPIRO & Co., Inc., New York, NY
Executive Assistant to Chief Financial Office & Secretary
Treasurer
. All correspondence for the Chief Financial Officer and
Secretary Treasurer.
. Liaison between the Bank of New York and Bond Trader in
regard to auctions for U.S. Treasury Bills and U.S. Treasury
Notes re Pension and Profit Sharing accounts on the trading
floor.
. Filed forms U4, U5 and BD's with NASD.
. Coordination of staff travel arrangements.
. Arrangement of Board of Director Meetings and maintained
Board of Directors records.
. Responsible for all records pertaining to profit sharing,
employee information and other financial information.
. Responsible for Chairman Emeritus personal charity accounts.
. Responsible for paying household bills for Chairman
Emeritus.
QUALIFICATIONS
Efficient in use of all software programs in the Microsoft
office suite and proficient in functionality of Microsoft
Outlook, Lotus Notes, Concur, P2P, ADP, Quicken also a
Notary Public. I have extensive experience in calendars,
travel itineraries, and the ability to handle confidential
information with the utmost discretion.
REFERENCES Available upon request
Contact this candidate