Administrative Assistant Manager
Resume:
Cynthia Guzman
Mobile: 909-***-****
Email: ************@*****.***
OBJECTIVE
I am seeking a position where I am able to utilize my knowledge, skills, and experience, and where I would be an
asset to a company/department in reaching everyday goals, and objectives.
SKILLS
MS Word, Excel, Power Point, Access, Lotus Notes, Outlook, SAP, School Max, World Wide Web, Type
55wpm, 10 key, QuickBooks, and office equipment.
EMPLOYMENT
Volt Staffing Agency, Pasadena, CA. 91101 – Southern California Edison 10/2011 – Present
Administrative Assistant Aide 3 full time
Assistant to Managers, Program Managers, Analysts, Contract Managers
Maintain calendar appointments and coordinate meetings using Lotus Notes.
Organize catering arrangement for meetings, trainings, and seminars
Set up and prepare audio visual for meetings
Travel to local off-site meetings to assist in setting up and registering guests
Arrange conference calls and webinars for team members
Prepare and coordinate travel reservation including flights, lodging, and car rental
Prepare and enter expense reports for managers, program managers, and team members
Type and prepare agendas, correspondence, memos as needed
Make and receive calls as well as forward, transfer, and take messages for appropriate team member
Maintain all files including confidential employee information
Respond to emails on a frequent basis to meet daily goals, and objectives
Order, log, and maintain office supplies
Enter IT, file access, and facility requests for team members
Enter Non Purchase Orders payment request
Route, log, and track Purchase Order and Non Purchase Order payment request for signatures
Prepare and mail out Fed-ex and UPS packages
Update employee contact information and vacation calendars
Distribute mail to team members
Cover front reception desk and receive visitors
Volt Staffing Agency, Pasadena, Ca 91101 – Southern California Edison 6/2011 - 7/2011
Administrative Assistant Aide 4 full time
Assistant to (2) Manager
Manage heavy calendaring and arranging meetings on a daily basis
Respond to emails on a frequent basis to meet daily goals and objectives
Type and prepare agendas, correspondence, memos as needed
Arrange conference calls and webinars for team members
Enter IT, file access, and facility requests for team members
Distribute mail to team members
Help edit and create presentations as needed
Lincus Inc. Monrovia, Ca 91016 4/2011-6/2011
Administrative Assistant/Analyst full time/temp.
Assistant to Managers, Analyst, and Engineers
Order and keep inventory of office supplies
Prepare managers expense report and submit to payroll
Generate and update Managers Program binders with all updated invoices, change orders, summary
reports.
Prepare and update company directory and vacation calendar
Generate pivot table reports from data base
Order safety equipment for engineering staff
Maintain and update copy of all employee handbooks
Generate and Maintain log of all IT equipment
Responsible for daily incoming and outgoing mail
Schedule calendar appointments and meetings using Microsoft Outlook
Generate and maintain conference room calendar
Volt Staffing Agency, Pasadena, CA. 91101 – Southern California Edison 4/2009 – 4/2011
Administrative Assistant Aide 3 full time
Assistant to Managers, Program Managers, Analysts, Contract Managers
Maintain calendar appointments and coordinate meetings using Lotus Notes.
Organize catering arrangement for meetings, trainings, and seminars
Set up and prepare audio visual for meetings
Travel to local off-site meetings to assist in setting up and registering guests
Arrange conference calls and webinars for team members
Prepare and coordinate travel reservation including flights, lodging, and car rental
Prepare and enter expense reports for managers, program managers, and team members
Type and prepare agendas, correspondence, memos as needed
Make and receive calls as well as forward, transfer, and take messages for appropriate team member
Maintain all files including confidential employee information
Respond to emails on a frequent basis to meet daily goals, and objectives
Order, log, and maintain office supplies
Enter IT, file access, and facility requests for team members
Enter Non Purchase Orders payment request
Route, log, and track Purchase Order and Non Purchase Order payment request for signatures
Prepare and mail out Fed-ex and UPS packages
Update employee contact information and vacation calendars
Distribute mail to team members
Cover front reception desk and receive visitors
Baldwin Park Unified School District – Baldwin Park, CA. 91706 2/2008- 4/2009
Substitute Clerk Typist Part time
Assistant to Principal, Teachers, Administrators
Register student for adult education classes, and collect registration fees
Open, balance, and close cash register
Answer phones, transfer calls, and relay message to staff
Make copies of student immunization records, address verification, and verification of parents
monthly income
Generate, update, and manage new student records
Translate to Spanish speaking parents as needed
Type correspondence to parents requesting missing information
Greet, assist, and parents and guest
Generate and prepare registration packets
Monitor, and enter student attendance in school data base
Generate monthly reports on student attendance from school data base
Assist with ill or injured student when nurse was out
Call parent on a daily basis regarding attendance or as needed
Generate and update emergency cards and contact information
Matt-Chlor Inc., El Monte, CA 91733 8/2004 - 9/2007
Administrative Assistant Full time
Assistant to President, Manager, and Office Manager
Prepared correspondence/letters, documents, and memos
Coordinated travel arrangements, flight, lodging, car rentals
Produced and processed bid packages, proposals for jobs, job specifications, and submittals under
direction of manager
Greeted and addressed customers, and guests
Generated customer orders including quantity, part numbers, description, contact information, and
delivery information
Scheduled service calls and job information into FileMaker system
Printed and confirmed service orders on a daily basis
Generated, printed, and distributed monthly service orders to appropriate technician
Answered multiple incoming calls, and forwarded to appropriate department
Entered chemical orders and delivery information into Quick Books
Generated Purchase Orders for chemical and part deliveries
Faxed, photocopied, scanned, and filed documents
Maintained customer, and vendor information in FileMaker database
Entered department charges, and all technician overtime hours into database
Filed 20 day preliminary job information notices for all service jobs
Distribute daily mail, prepare certified mail, Fed-Ex, and UPS mail
Beverly Hospital Diabetes Center, Montebello, CA 90640 01/2001 - 12/2004
Administrative Assistant Full time
Healthways – Franklin, TN. 97067 01/2000 - 12/2001
Program Assistant Full time
Support Program Director, Nursing Staff
Prepared correspondence, documents, memos, and follow up letters
Answered all incoming calls, and distributed to appropriate staff member
Coordinated meetings, conferences, and conference calls
Reserved conference rooms and audio/visual equipment
Recorded, and generated meeting minutes for department
Communicated via email to other departments in achieving department objectives
Assisted with marketing charts, and personal records
Entered patient information into database system
Interacted with third party payers, verified insurance, and entered department charges into system
Generated monthly and annual patient activity reports
Assisted in budget planning for community events
Cover for other Administrators when Administrative Assistant was out of office
Managed office supplies, deliveries, and distribute mail
USC Department of Medicine, Los Angeles, Ca 90033 08/1995-12/1999
Administrative Assistant Full time
Support Directors, Physicians, Nursing Staff
Answered multiple phone lines, forward calls, and relayed messages
Scheduled and confirmed appointments for patients and physicians
Entered insurance information into database
Generated patient records, and photocopied insurance documents
Distributed incoming, and outgoing mail
Verified insurance coverage, requested authorizations, and collected co-payment
Entered payments, and balanced department ledger sheet
EDUCATION
Rio Hondo College
General Education, Business
***References available upon request
Contact this candidate