Manager Administrative Assistant

Bridget Capawanna

*** ********** ******

Montclair, New Jersey 07042

Cellular 973-***-****

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Versatile Administrative and Office Manager ; professional with over 15 years working in the

healthcare industry as well as special events and meeting planner. Able to work with minimal

supervision in a fast paced environment, and juggle priorities. Communicate well with all

levels of management. Routinely handle confidential and sensitive information. Accomplished

i n office management skills in small and medium organizations. Hands-on manager with

i nterpersonal skills to ensure efficiency and effectiveness at the workplace within all

organizational levels.

2001-June 2013COLUMB IA LABORATOR IES, I NC. / Livingston, New Jersey

O ffice Manager and Executive Assistant to the President/CEO

• Heavy calendar maintenance for President; liaison for internal departments and external associates to

t he President; as well as calendar management for executive team

• O rganized all domestic and international travel for the president; responsible for planning corporate

event meetings from the speakers and meeting locations to arranging for materials and audio-visual

equipment; special projects including working with outside vendors, attended by industry people as well

as investors

• Worked closely with board of directors; coordinate and schedule meetings and conference calls. Prepare

detailed meeting arrangements including agenda preparation and distribution of all discussion

materials; coordinate all relative logistics

• Secretary for PARC meetings (sales, marketing and legal internal committee)

• Coordination of sales and marketing teams participation at special events and conferences

• M anaged NDA ( new drug application ) filings for FDA to ensure timely processes

• P rocess monthly expense reports for international and domestic travel related expenses

• C reate Purchase orders / Track invoices, SAP processing

• Facilities management for corporate office

• Facilitated to completion new office build out including layout, arrangement, design and contract

review; managed relocation of the entire office

• M anaged as many as 5 people; supervised administrative activities for day-to day operations and assist

w hen necessary to monitor project deadlines

• Purchase offices supplies, furniture and office equipment within budgetary restriction; changed supplier

for 25% cost reduction in overall monthly spending

1998-2001 WATSON P HARMECEUT ICALS, I NC. / South Orange, New Jersey

Administrative Assistant to VP of General

P roducts Division

• M anaged daily schedules including coordinating company meetings; setting up conference rooms and

a ttended

• Calendar maintenance for VP and direct support for 2 Sr. Directors

• M aintained budgets for marketing department for promotional materials for quarterly reporting

• O rganized and tracked promotional items for Promotional Review Committee ( internal committee check

l ist)

• Responsible for conventions in General Products division; arranged transportation of displays and event

needs; negotiate contracts with service providers such as hotels and convention centers

• L iaison for advertising agencies and vendors; Processed estimates and managed promotional items

t hrough the various stages of the printing and shipping process; and invoices

• Responsible for supporting 160 department representatives ; daily requests, for direct mail campaigns

and special ad hoc projects ; filling general requests

1993-1998 S EAWARD CORPORAT ION/West Orange, New Jersey

G raphic Arts and Production Agency- T raffic Manager

• Support Operations Director; reviewed and routed proofs for client approval

• Coordinated international and domestic air/freight shipping; leased t rucking companies for domestic

shipments

• M aintained production department status report; collaborate with departmental managers on

daily/weekly schedule

• Company liaison; Create & maintain relationships with vendors & clients;

• O rganized and implemented special marketing projects for Barnes & Noble Promotions: including

p roduction

• of materials, pack-out and maintenance of database and shipping

• M anagement of AT&T Community Guide projects including inventory, storage, and billing

• Supervised part-time production staff

• Coordinate and maintain weekly attendance and vacation records for company

• P rovide general administrative support including composing and typing correspondence answering

phones, scheduling meetings and appointments, maintaining files, prioritizing mail, email and calls.

E ducation: Berkeley Business College 1991 graduated- Business Office Certificate

Essex County College Computer Basics

Comp USA, Parsippany, NJ Certificate Excel & PowerPoint

S kills: W indows XP, Microsoft Word, Microsoft Excel, Microsoft PowerPoint,

SAP Application, Lotus Notes, Outlook

D iligent Board Book Applications

Member Notary Public Commission of New Jersey

References and Recommendations supplied upon request

Contact this candidate