Administrative Assistant Manager

Sara Atkins

818-***-**** ● ***********@*****.***

Work Experience

Signature Group Holdings, Inc.- Sherman Oaks, CA 2/2012-7/2012

Executive Administrative Assistant

• Assisted the Chief Executive Officer, Vice President of Human Resources

• Directed all incoming calls for the executive team, scheduled all meetings and calendared events

• Assisted in creating the first employee handbook

• Created policies and procedures (Health Club Reimbursement Policy, Tuition Reimbursement Policy, etc.)

• Created Guides for all employees for TimeStar with screenshots (this was an online time record keeper for payroll)

• Created a Goals and Objectives form, which aid in yearly performance appraisals

• Created a company Org Chart by using Visio

• Assisted in the 401k rollout, including employee applications and payroll deductions

• Created and maintained all employee personnel files

• Set in place a disaster preparedness policy with a detailed evacuation plan

• Created an ergonomic and safe work environment

• Ensured all employees completed the Fire and Safety Course for compliance and was responsible for maintaining up to date report

• Assisted in creating, reviewing and distributing job descriptions

• Researched companies to aid in verifying employee compensation (created a matrix for each employee’s salary range including mid, low and high)

• Assisted in creating a merit increase matrix and a bonus structure

• Created a monthly Birthday Celebration to assist in employee moral

• Cost savings to the company, saved the company 20% annually on all office supplies

SABEResPODER-West Los Angeles, CA 5/2011- 1/2012

Executive Administrative Assistant

• Supported the Chief Executive Officer, Vice President of Operations and Finance, Accounting Department

• Personally assisted CEO with his health insurance, home, rental property, travel, and calendar

• Responsible for all incoming calls and scheduling appointments

• Communicated with Government officials and assisted with problem resolution

• Created a company-wide procedure and process for accounting

• Managed the inventory for all office supplies and orders

• Assisted in coordinating a Benefit Gala for 200+ people for the Migrant Student Leadership Institute.

• Coordinated monthly luncheons for birthdays, Christmas gathering, and Thanksgiving pot luck

• Responsible for all incoming and outgoing mail.

• Created invoices using Quick books and notified accounting of all checks received and deposits

• Cut checks manually for any/all invoices not produced by the bookkeeper while maintaining precise records

• Exclusively responsible for company move/relocation

Mighty Net, Inc.- Calabasas, CA 1/2009 – 4/2011

Executive Administrative Assistant/ Facilities Manager

• Supported the Chief Financial Officer, Chief Marketing Officer and Chairman of the Board

• Answered and directed all phone calls for Executives

• Created a company wide procedure and process for all company contract files

• Responsible for building maintenance, coordinate tenants needs and requests

• Coordinated facilities services (i.e. building repairs, landscaping needs and house keeping services)

• Coordinated concierge services such as dry cleaning and car wash

• Travel arrangements for “C” level executives, owners and directors

• Assisted in coordinating company functions and events

• Responsible for storage, ordering supplies, inventory, and organize supply closet

• Assisted with the logistics of two company relocations

• Responsible for overall office management

• Assisted C Level Executives with highly confidential projects

Martini, Iosue & Akpovi, CPA’s- Encino, CA 9/2007 - 12/2008

Executive Administrative Assistant to Partner of Firm

• Answered and screened phone calls, determined appropriate contacts for problem resolution

• Maintained business and personal calendar as well as travel arrangements

• Reconciled the Partner’s personal health insurance accounts

• Responsible for setting up all new client accounts

• Updated, maintained and data-entered all client engagement letters

• Assisted audit department with all clerical correspondences

• Provided administrative assistance to the other three partners as needed

N. Gurfein & Associates- Pasadena, CA 8/2001 - 8/2007

Executive Administrative Assistant to Regional Vice President

• Executed the day-to-day tasks of the number 1 office in the company (1,000 plus offices globally)

• Maintained an organized office, prepared spreadsheets and processed client applications

• Provided full administrative support including answering/screening phone calls

• Drafted correspondence, memos and compliance letters for the Regional Vice President

• Office manager to 50 fulltime and 120 part-time employees

• Maintained calendar, scheduled/coordinated manager meetings, trainings and client orientations

• Assisted with travel and hotel accommodations

• Coordinated/panned events for 600+ guests, and retreats in Palm Springs for 200+ employees

• Ensured completion of Regional Vice President’s personal activities while on business trips

• Provided administrative assistance to Regional Vice President’s partner as needed

• Helped potential and existing clients with general account and/or product information

Education

California Notary Public 1/2010 – Present

• Member of the National Notary Association

College of the Canyons- Valencia, CA 9/1998 - 5/2000

• 2 years toward Bachelor of Science, Business Administration

• Member of the Dance Team

United Education Institute- Van Nuys, CA 11/1999 - 6/2000

• Medical Assistant Certification

• Graduating Class Valedictorian

Skills and Abilities

• Organized, motivated, dependable, responsible, team player, results and goal oriented, personable

• Proficient with Microsoft Word, Excel, PowerPoint and Outlook

• Fluent in Spanish

• Open and willing to learn new skills

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