Executive Assistant
Resume:
Donna Morris
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QUALIFICATIONS SUMMARY
. Dependable, well organized, and detail-oriented professional with
extensive experience in business administration, human resources,
sales and marketing support, and customer service.
. Expertise includes working with senior management on special projects
of a sensitive and confidential nature.
. Excellent communication and organizational skills with the ability to
work on many tasks concurrently; demonstrated initiative and
motivated independent of supervision
. Proficient in MS Office (Outlook, Word, Excel, and Power Point),
Project Management, Contract Negotiation, and all aspects of
Administration.
PROFESSIONAL EXPERIENCE
Shionogi Inc. Florham Park, NJ.
Executive Assistant, EVP & CFO March
2011 to Present
. Company Administrator of American Express Business Travel, Staples and
Federal Express; includes monthly, quarterly reports; negotiating
vendor contracts.
. Staples Administrator; reviewing monthly purchases, negotiating
pricing and created company catalog.
. Federal Express Administrator; provide shipping restrictions to
minimize cost.
. Providing high level administrative support to the Executive Vice
President and Chief Financial Officer, Vice President and Chief
Accounting Officer, Corporate Controller and Vice President of Finance
. Primary point of contact between department heads to include: CEO,
COO, Legal, Human Resources, Clinical and other departments.
. Manage multiple projects with impeccable follow-up and organization.
. Contracts administrator for Finance inclusive of creating PO's and
processing invoice approvals and payments.
. Draft correspondence and memos. Produce information by transcribing,
formatting and editing. Maintain and organize files.
. Schedule and organize activities such as meetings, company events and
all domestic/international travel arrangements for employees; vendors
and candidates.
. Screen calls and emails with confidentiality and a sense of priority.
. Develop presentations charts and other materials as directed.
. Schedule meetings/calls using Outlook.
. Responsible for all meeting logistics including room reservations,
catering, and audio-visual equipment.
. Coordinate projects assigned and provide continuous follow-up on items
delegated to team members to effectively keep teams aligned and
focused.
. Professional interactive with high level executives.
. Manage and develop professional processes for greater efficiency.
. Other professional duties and projects as assigned.
Contract Assignments
Lightspeed Research, Basking Ridge, NJ March 2009 to
June
Executive Assistant, CEO
ENZON Pharmaceuticals, Piscataway, NJ June 2009 to
September 2010 Executive Assistant, VP of R&D
Clinical Trial Assistant
Pfizer Pharmaceuticals, Bridgewater, NJ September
2010 to March 2011
Executive Assistant, VP of Commercial Ops
Responsible for providing Executive Administrative support for several
upper - level management personnel.
. Gelco/Concur Generate expense reports in compliance with company
policies
. Maintained calendars and schedule appointments including "departmental
calendar"
. Perform a variety of other administrative duties to ensure efficient
operations, including maintaining applicable databases and files,
consolidating and/or creating organization charts, facilitating
inquiries and resolving routine matters, perform other administrative
tasks associated with the purpose of the office
. Preparing and processing Clinical Trial Contracts, CDA's and other
relevant contracts documents to support R&D
. Administrative support for IT - scanning paper orders to DMS
(electronic Document Management Systems)
. Clinical Trial Assistant - Maintaining and auditing of TMF (Trial
Master File) and DMS
. Updating and maintaining Clinical Operations training files
. Responsible for Pharmacy and Study binders - training in opening a
clinical research site
ImClone Systems, Incorporated January 2008
to January 2009
Executive Assistant, Sr. VP Commercial Ops
Provided administrative support to 5 person senior management staff in
preparation for initial commercial operation of Erbitux . Positions
supported included: Vice- President of Marketing, Senior Director, two
Directors, and an Associate Director of Marketing in various tumor types
primary back up to the VP of Commercial Operations.
. Responsible for confidential and time sensitive information and
materials
. Responsible for Power Point presentations: preparation of, ad-hoc
reporting, etc
. Preparing product contracts and subcontract documents, monitoring and
preparing correspondence, and reporting on such contracts to
Commercial Team
. Organize and coordinated domestic and international travel and hotel
accommodations for all team members, completed and submitted expense
reports using Gelco/Concur, reviewed and submitted all invoices to
accounts payable, maintained all departmental files, ordered office
supplies, maintained office equipment, monitored calendars, and
scheduled internal and external meetings
. Working with Human Resources on different areas of benefits, i.e.
Workmen's compensation; Assisting Human Resources to be in intricate
part of each department by inviting to departmental and team meetings
. Organized Joint Commercial Committee meetings, fully involved in
Management Committee Meetings and Board Meetings. Assisted in
intergrading internal departments within other organizations to
understand functionality within any specific organization, i.e.
Marketing Department to Clinical within Commercial
GPC- Biotech, Inc. August 2006 -
December 2007
Executive Sales Associate - VP Sales
Provided administrative support to home-office based 4 person senior
management staff in preparation for initial commercialization of a product
to treat hormone refractory prostate cancer. Positions supported included:
Vice- President of Sales, Senior Director Managed Markets and
Reimbursement, Director of Sales Operations, and Associate Director of
Sales Training. Also provided support to 48 field-based sales personnel.
Positions supported included: 5 Field Sales Directors, 40 Oncology Sales
Consultants, Director of Payor/Provider Relations, Director of Field
Reimbursement, and Director of Distribution, Trade, and Government
Relations.
. Accomplished time management and organizational skills
. Organized and coordinated domestic and international travel
arrangements and accommodations for all team members, completed and
submitted expense reports using Gelco/Concur, reviewed and submitted
all invoices to accounts payable, maintained all files, ordered office
supplies, maintained office equipment, monitored calendars, and
scheduled internal meetings
. Managed and coordinated interviews for the Vice President of Sales for
approximately 40 candidates for 8 management positions and > 100
candidates for the sales force. This included all logistics,
scheduling with multiple internal personnel, and reconciliation of
expenses post-process. Additional responsibilities included
collaborating with Human Resources on compiling candidate dossiers,
which included application, resume, references, release forms, and
offer letter.
. Demonstrated outstanding verbal and written communication skills and
abilities, including small and large group presentations
. Administrator/Liaison for Sales Force, Vendors, i.e. Verizon and
Wheels, Inc.
. Maintained "rolodex" of contact information
1Stop Business Supply Store August 2004 to August
2006
Store Manager
Managed retail store with product ordering, inventory management, and
designing displays
Received, processed, and fulfilled telephone and on-line ordering for 300
Commercial Customers
Larken & Associates Construction Company January 2002
to August 2004
HR Associate and Payroll Manager, CEO
Human Resource Manager - Process payroll utilizing Automatic Data
Processing (ADP), recruiting activities, screening of resumes, employment
applications, and assistance with interviewing of both non-exempt and
exempt employees
. Provide administrative support assisting in the creation/preparation
of documents, presentations and/or educational materials
. Manage training and New Hire Orientation; Participant invitations;
Inquiries; Scheduling; Arrange calendar of events for internal and
external training
. Provide back-up support to Recruiting Coordinator; offer letters,
reference checks, interview agendas etc.
. Negotiate cost, (where appropriate,) and secure external training
facilities, meeting rooms and required equipment/ supplies and
materials
. Track and manage performance evaluations. Maintain highest degree of
confidentiality in all work performed
Oncology Associates Marketing
September 2000 - December 2001
Executive Project Manager, President & CEO and COO
Provided Administrative and Office Management Support for 4 person office
. Managed the build-out of initial office space for start-up medical
education company
. Coordinated medical education programs, including meeting logistics,
materials, tracked program budgets and participant attendance
. Coordinated and provided on-site management of pharmaceutical company
sponsored educational meetings targeted at hematologists and
oncologists; all meeting planning logistics
EDUCATION: Legal Secretary Degree - Cittone Institute, Edison NJ
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