Administrative Assistant Human Resources

Nicole Pearson

**** ******* **** *****, **** #***

Durham, NC 27707

252-***-**** Cell

Relevant Experience:

University Targeted Staffing placed at:

University of North Carolina Chapel Hill - School of Nursing

Division Manager/Administrative Support Specialist

Chapel Hill, NC - September 2012 to August 2013

> Supported to the Division Chair by effectively taking care of all

administrative functions for the division

> Act as liaison for the Division of Health Care Environments to all

faculty, prospective candidates, visiting scholars and guests

> Maintained extensive calendar for the Chair

> Coordinated meetings, arrange programs, events and conferences, including

the venue, catering, issuing information and invitations, coordinating

speakers, and tracking event budgets

> Processed all of the graduate fixed term appointments and reappointments

> Compiled all materials needed for faculty portfolios which was a

requirement for all faculty that was being review for promotion or tenure

track

> Point person for recruiting and hiring new faculty by working closely

with human resources to post the position, retrieved applicant

information from peoplesoft, served on faculty search committees,

scheduled interviews, obtained salary quotes, generated offer letters,

met with selected candidates to complete necessary hiring paperwork,

background checks and made sure all new faculty met the required

compliance and health and safety certifications

> Processed and maintained faculty workload documents for each semester

thru the FRS (Faculty Responsibility Spreadsheet) and CRS (Clinical

Rotation Spreadsheet) assuring accuracy within the two documents through

the SONI database

> Processed the submission of Purchase Requisitions, on-line Check Requests

and In-Depth Travel Requisitions

> Maintained and reconciled division budgets, the Chair's discretionary

budget and all credit card purchases

> Initiated all fixed term faculty contracts and graduate appointment

letters;

> Prepared faculty appointment/re-appointment notices for the renewal of

faculty contracts

> Updated and maintained website for the Division of Health Care

Environments

University of Medicine & Dentistry of New Jersey - School of Osteopathic

Medicine

Confidential Executive Secretary I - Dean's Office

Stratford, NJ - June 2003 to June 2009

> Performed all administrative duties for three executives in the Dean's

Office (Chief Operating Officer, Director of Operations, and Director

of Strategic Planning)

> Independently maintain extensive calendars for three executives

> Coordinated meetings, arrange programs, events and conferences, including

the venue, catering, issuing information and invitations, coordinating

speakers, and tracking event budgets

> Created tables, charts, graphs and presentations

> Handled detailed travel arrangements for three executives (hotel, car,

flight etc.)

> Originated and process purchase requisitions, purchase orders and check

requests

> Originated and process travel advance, travel expense, petty cash

vouchers and staff position Transaction Forms

> Originated and process electronic personnel action forms (EPAF) to

streamline employee separations, merit/lump sum salary adjustments and

organizational code changes

> Maintained and upkeep of the calendar of events on the university's web

page

> Recorded and transcribe minutes of meetings and dictation then produce

documents in a draft and final format

> Organized and maintain file system; file correspondence and other records

for three executives

St. Ignatius Nursing Home - Administrative Assistant

Philadelphia, PA - March 2000 to June 2003

> Assisted new residents with adjustment process

> Maintained contact with family and resident for support and encouragement

> Provided information in detail in reference to criteria for admission

> Explained and obtain signatures on Resident Allowance Agreement, Consent

for Treatment, Resident Bill of Rights, and Admission Agreement

> Prepared admission chart on all admissions

> Provided facility tours for families with a detailed explanation of

facility and benefits

> Financial Screening

> Marketed calls to Social Workers, Discharge Planners and area hospitals

Initial Staffing Temporary Services placed at:

Drinker Biddle & Reath LLP - Legal Secretary/Database Assistant

Philadelphia, PA - October 1999 to March 2000

> Draft correspondence, memos, time tracking for client bills

> Scheduled meetings and conference calls

> Telephone contact with clients and attorneys

> Clerical duties, verification of client mailing address

Aetna US Healthcare - Administrative Assistant

Blue Bell, PA - December 1997 to September 1999

> Created and maintained daily and weekly Hospital Reports, Expense

Reports, Correspondence, and Tracking Reports

> Maintained inventory, records, requisition tracking and ordered supplies

> Direct incoming calls on a multi-line phone system

> Maintained and updated departmental manuals for eight departments

> Trained all new recruits on telephones and administrative procedures

> Print and proofread letters for denial and service/care, obtained

signature prior to dissemination within time frame required by the

federal law

Other Experience:

Licensed Real Estate Agent

Durham, NC - May 2010 to present

> Outstanding ability to market homes in the local community by utilizing a

proven successful marketing plan

> Strong negotiator for buyers and sellers

> Create sales brochures for each listing to profitably market the home

> Work with home inspectors and appraisers to determine any and all actions

that need to be taken prior to closing

> Ensure that all terms of the contract are met prior to closing

> Guide home buyers and sellers through the sale and purchase of properties

> Form relationships with other agents to assist in the purchase and sale

of homes

> Work closely with clients to offer helpful services and advice

> Determine the needs of buyers and sellers and worked to satisfy those

needs

L&S Properties of NC, LLC

Durham, NC 27709 - July 2011 to May 2012

> Screened rental applicants, meet with prospective tenants to show

properties, explain terms of occupancy, prepare lease agreements, prepare

work orders for contractors

> Accurately and efficiently prepare all leasing paperwork (i.e.

applications, lease agreements and addenda, employment and credit checks,

and lease move-in packets)

> Prepared work orders for contractors

> Handled business administration responsibilities including drafting

correspondence

> Responded to tenant concerns in a timely manner

> Recorded financial transactions and other account information to update

and maintain accounting record

> Collect rent and security deposits, wrote receipts, sent late notices and

collected late charges

> Prepared small claims court actions for evictions, unpaid rent, and

damages when necessary

Education:

> Lincoln University - Urban Center - Office Management - Philadelphia,

PA, 1996 - Certificate

> Main Line Paralegal Institute - Paralegal Studies - Philadelphia, PA 1994

- Certificate

> Skills:

> Microsoft Office

> Windows 2000

> Windows XP

> Microsoft Power Point

> Microsoft Excel

> Microsoft Word

> Microsoft Publisher

> Internet Explorer

> Microsoft Access

> Microsoft Outlook/Outlook Express

> Multi-line phone system

> Typing/data entry

> Dictation/transcription

> SONI database

> FRS & CRS systems

> InDepth

> Finance Central

> People Soft system

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