Administrative Assistant Executive

Kim M. Rysell

*** ****** *****

Azusa, CA *****

Home: 626-***-**** ab6zgd@r.postjobfree.com

Cell: 626-***-**** www.linkedin.com/in/kimrysell

EXPERIENCE

Azusa Pacific University, Azusa CA 2012 - present

Administrative Assistant, School of Nursing

. Manage Certified Background database, run reports and ensure enrolled

students have uploaded immunization documents and completed background

checks.

. Prepare and maintain class projections spreadsheets for the various

nursing programs.

. Establish and manage student database for all students who participate in

International and Community Programs.

. Coordinate all correspondence for the student exchange programs.

. Provide the primary point of contact for the School of Nursing, identify

and address needs for both calls and walk-ins.

. Assist in tracking budget and requesting Purchase Orders.

. Over see student workers and disseminate projects and workloads.

. Provide support for Dean, Department Chairs and Program Coordinators.

. Conduct School of Nursing tours.

Oracle, Monrovia CA 2010 - 2012

Administrative Assistant - NAM Real Estate and Facilities

. Provide support to 110+ employees and guests in the 120,000 rsf Monrovia

field office

. Prepare and track routine reports including: Headcount, Chain of Command,

Badge Reporting, Property Manager (PN), Facility Inspection, Monthly P.O.

and Invoice Tracking Report.

. Prepare and track purchase requisitions.

. Maintain contact lists and distribution lists.

. Prepare and distribute Office Send Mail communications

. Liaison for landlords, contractors, tenants, and other Oracle vendors or

personnel.

. Maintain secure office environment; work with Oracle Corporate Security

on any incidents.

. Act as an information source on organization policies and procedures.

. Maintain filing systems.

. Screen and direct calls.

Azusa Pacific University, Azusa CA 2009 - 2010

Assistant to Director of the Neighborhood Wellness Center (Part-time

Temporary)

. Provide administrative assistance including managing expenses,

reimbursements and invoices for program expenditures.

. Manage and track grant budget.

. Order program supplies such as pedometers, t-shirts and teaching

materials.

. Organize health leader program.

. Input and managing of visitor data and database program.

Guidance Software INC., Pasadena CA 2009

HRIS Administrative Assistant (Part-time Temporary)

. Completed new hire paperwork on new employees ensuring all required

documents were signed and the collection of appropriate documentation

obtained.

. Provided administrative support to HR Directors which included creating

and maintaining files, records retention, preparing and/or distributing

materials, filing, photocopying, facsimile, data entry, scheduled

meetings and training sessions, and correspondence.

. Created and maintained confidential files and record-keeping systems for

the human resources department which included resumes and applications;

personnel and benefit files; workers' compensation files; I-9 forms and

binders; and insurance, licensing, drivers, and car insurance binders.

Sun Microsystems, Inc., Monrovia, CA 1996 - 2008 (Workforce Reduction)

Senior Executive Assistant

. Reported directly to Vice President and Controller, SMI Finance, and

formerly to V.P., General Counsel of Legal and Business Affairs, CFO and

V.P. North American Sales.

. Responsibilities included all facets of administrative support for

executives, senior management, Board of Directors, external vendors,

outside counsel, and investment community.

. Maintained calendars and coordinated scheduling of all meetings with top-

level executives, direct reports and outside personnel.

. Coordinated Executive contracts, office administration, organization

services and support.

. Handled highly confidential and sensitive information.

. Prepared finance related correspondence, contracts, customer relations

documentation for domestic and international outside sales force.

. Coordinated all travel arrangements, prepared expense reports, telephone

triage, call screening, mail management, tracking and prioritization.

. Analyzed and organized office operations and procedures.

. Maximized office productivity through proficient use of appropriate

software applications.

. Researched and developed resources that created timely and efficient

workflow.

. Established uniform correspondence procedures and style practices.

. Coordinated inception of administrative function for four newly formed

executive level positions.

. Prepared financial, legal and business correspondence.

. Scheduled depositions, calendar litigation deadlines, trial preparation,

organized and maintained files and case lists.

. Proofed financial and legal documents for accuracy and content.

. Maintained SEC filings, Edgar Form ID's, Unanimous Written Consents and

Board Minutes.

Stephen Blewett & Associates, Altadena, CA 1992 - 1996

Executive Assistant

. Executive Assistant to the President.

. Scheduled and maintained calendar for trials/arbitrations, depositions

and inspections; prepared reports; corresponded with legal firms and

insurance companies; delegated new client cases to consultants;

maintained case lists; organized and arranged travel; processed incoming

mail; performed telephone triage.

. Disseminated all new client cases to appropriate consultants.

. Proofed legal documents and prepared reports for accuracy and content.

COMPUTER SKILLS

Operating Systems: Mac OSX, Windows XP, Windows 7.

Software: Microsoft Office Plus/2003-2011: Peoplesoft, Word, Excel,

PowerPoint, Outlook, Adobe, All Internal Oracle/Sun Micro

Applications required for calendar, expenses, supplies,

etc., OpenOffice Suite, People Trac/Benetrac, Onyx,

Documentum, ACT!, QuickBooks/Quicken Financial Software,

Word Perfect - IBM PC, ProNet Medical Software & PC-Write

WP, Digital Pro 350, Micro PDP/II Computers, Medisys

Medical Package,.

EDUCATION/TRAINING

Associate of Arts Degree, Business, Citrus College, Glendora, CA (In

process)

Contact this candidate