Assistant Administrative

Esperanza Duran **** N. Earle Avenue, Rosemead, CA 91770

Home: 626-***-**** Mobile: 626-***-****

Email: **********@*****.***

Skills Proficient in Microsoft: Excel, Word, PowerPoint, Outlook, Lotus Notes, E-Track, Peoplesoft

60 wpm - Fluent in Spanish – Read and Write

Work Experience February 2011 - Present – Executive Assistant – SCE, Rosemead, CA

• Provide advanced administrative, secretarial, and clerical support to the Director and team members, as

required.

• Coordinate and maintain the Director’s calendar and schedule.

• Set up meetings and conference calls.

• Provide high level value in helping Director organize, plan and coordinate work.

• Coordinate travel for manager and his team.

• Prepare Expense Reports & P Card

• Prepare weekly reports.

• Process Invoices.

• Backup to other admins and staff in the department

• Lead Coordinator on Events Team

• Lead Coordinator on Safety & Ergonomics Team

• Order office supplies and maintain equipment.

August 2010 - February 2011 - Executive Assistant - WM Healthcare Solutions, Vernon, CA

• Special Projects, Customer Service,Training

Feb 2009 – August 2010 – Administrative Assistant (Temp) – Ajilon Office, Rainmaker Staffing

May 2006 – December 2008 – Director of Administrative Services - MIXTEC Group, Pasadena, CA

• Executive Assistant to CEO

• Maintain calendar for CEO in Outlook

• Set up meetings with clients and candidates.

• Prepare correspondence - presentations, reports, memos, letters

• Set up and maintain files.

• Order office supplies.

• Coordinate travel – hotel, rental car, airline, restaurant reservation using the internet

• Maintain personnel records.

• Benefit administrator.

• Perform background checks on potential candidates.

• General bookkeeping; Invoicing, receiving checks, bank reconciliations; deposits in Quickbooks

• Coordinate all activity and logistics for conventions; hotel, rental car, flights, booth selection on the

internet.

• Process expense reports for employees in Excel.

Jul 2005 – Feb 2006 - Executive Assistant/HR - Miracle Sealants Company, Arcadia, CA

• Assistant to CEO/President and Vice Presidents

• Maintain calendar for President and two Vice Presidents in Outlook

• Prepare correspondence – letters, memos using MS Word

• Set up and maintain files.

• Order office supplies

• In charge of maintaining office building – working with vendors – security, maintenance

• Coordinate all travel for executives using the internet.

• Maintain personnel records.

• Hire temporary personnel and new employees.

• Set up interviews and schedule physicals.

• Perform background checks on potential candidates.

• Benefits administrator.

• Plan and set up holiday party.

August 1999 – July 2005 – HR & Executive Coordinator - Avery Dennison, Pasadena, CA

• Assistant to CTO/Vice President and Human Resources Director

• Maintained calendar for Vice President and Human Resource Director in Lotus Notes.

• Prepared correspondence – memos, letters, presentations using MS Word, Powerpoint.

• Set up and maintained files.

• Processed expense reports and P-Card using Gelco.

• Set up conference calls domestic and international.

• Coordinated banquets, off-site conferences and company picnic.

• Prepared and coordinated agendas for external visitors.

• Coordinates travel for VP, site managers and visitors – domestic and international.

• Administered the anniversary awards for employees (assures gifts are given in a timely manner).

• Assisted HR Director in the yearly Merit Process.

• Assisted employees when issues arose regarding, payroll and benefits using Peoplesoft.

• Assisted with job matching evaluation process.

• Maintained HR Files and healthcare files.

• Set up and coordinated health fairs with vendors and employees.

• Prepared miscellaneous reports, handled staffing and temp reports to corporate.

• Completed and prepared affirmative action book.

• Processed administrator for pre-employment candidates which included:

o -Coordinated interviews for candidates

o -Coordinated physical/drug screens

o -Performed background screening on candidates

o -Coordinated accommodations for candidates – airline, hotel, rental car.

• Responsible for posting of jobs to internal website and external websites using Etrack.

• Responsible for hiring contract workers and interns.

• Responsible for conducting new hire orientation and exit interviews.

• Managed the relationship with the agencies for new temps.

1987-1998 - Sr. Administrative Assistant/Office Manager - Washington Mutual - Irwindale, CA

Assistant to Senior Vice President and First Vice President.

• Scheduled meetings; made travel arrangements, typed correspondence, set up and maintained files,

ordered office supplies and screened calls.

• Assisted in preparing yearly budget for department and responsible for reporting discrepancies.

• Provided staff with demographic reports and computer generated maps for new locations, acquisitions,

mergers, and branch closures (all confidential information).

• Processed all invoices for department.

• Maintained several databases for department with demographic information and census information.

• Worked with all levels of executive management from Chairman to general managers in the field.

• Worked with outside and internal legal counsel.

• Organized department yearly holiday lunch/dinner.

• Processed travel reimbursements for executives and expense reports.

• Responsible for daily activities and training of administrative staff.

• Involved in hiring and counseling administrative staff.

Education Associate of Arts - Los Angeles Trade Technical College

In-house Professional Supervisors Course at Home Savings

HR Assistant Training – Skillpath Seminar

Human Resource Management Training

HR Generalist Training –SHRM Seminar

References Available Upon Request

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