Data Entry Manager

L. Danielle Williams Palo Alto, CA ***** 408-***-**** ***.****@*****.***

Professional experience

**/**/**** – Present Randstad Finance & Accounting – Staffing Agency Burlingame, CA

Accounts Payable Associate for Prothena Corporation (Biosciences) – Part-time Temporary position.

Invoice matching and approval for P.O. And Non-P.O. Orders. Data Entry if invoices into SAP platform.

Prepare for weekly check runs as well as monthly and Quarter end reports for Controller.

Work with office staff and Vendors to resolve discrepancies in billing as well as account auditing.

Accounting Clerk for PPC Associates – Part-time Through June.

■ Full Charge Accounts Payable including invoice coding, data entry, processing and check run. Employee reimbursements.

■ Full Charge Accounts Receivable including invoice/billing in Freshbooks, Check processing and Collections.

■ Contract interpretation for setting up of new customers in Freshbooks, Quickbooks, and Excel spreadsheet. Entry of new vendors in

Quickbooks.

■ Data entry of credit card charges, EFT and Paypal incoming and outgoing payments into Quickbooks and Freshbooks when needed.

■ Month end reconciling of 10 different accounts including checking accounts, line of credit, credit cards and Paypal accounts. Verification

checker of Accounting Managers data entry for month end Financials.

Accounts Payable Clerk for DBI Beverage – 3 week temporary assignment for employee on leave.

■ Full Charge Accounts Payable including invoice matching, account coding, adjustments, data entry, processing, and check run.

■ Processed EFT transactions and reconciled between bank and accounting system daily as well as end of month final.

■ Auditing and reconciling of issue accounts. Credit processing. Employee reimbursements. Assisting Controller, Accounting manager and

other accounting personnel as requested

05/2009 – 06/2012 Children’s Health Council – A Non-Profit Corporation Palo Alto, CA

Accounts Payable Specialist

■ Accounts Payable monthly invoice data entry (275-300) check run and balancing accounting system with quickbooks/bank statements,

maintenance of monthly budget entry for 20 departments,

■ Monthly Credit Card Reconciling for 15 employees, manual processing approx 50 year end 1099.

■ Help with Fiscal year end Internal Audit, Other Department Data Entry / Filing including creation of new files each fiscal year and off-site

storage.

■ Assisted Accounts Receivable/Payroll specialist when she was out of the office.

Billing & Audit Analyst

■ Refunds, Account Audits approx 25 per month, Manual Statement/Claims Processing of 500-550 clients per month, Internal IT ECHO

Help-desk 100-150 request per month.

■ Client/Staff/Pay source/Etc. Set-Up approx 200 per month, Client File creation, updating, purging and master list update.

In addition

■ Was an integral part in assisting with the building and implementation of a new computer system that benefit both the clinicians, business

office and the clients.

■ Co-Designer of new more easily used forms including a new comprehensive client statement. Super-user and trainer for all Business

Office/Accounting staff.

■ Assisted Accounting Manager, CFO, Business Office Manager and Quality Assurance Department with projects whenever requested.

■ Was usually the go-to person before IT or Facilities to fix both hardware and software do to my extensive knowledge with office

equipment, computers and computer programs.

8/2006 – 2/2009 4 Lakes Development Sunnyvale, CA

Office Administrator

■ Oversaw five residential development projects in various stages from City Approval to breaking ground.

■ Opened a new company, new bank account and new payroll system for each new project including researching payroll systems,

implementing them and manage them including payroll forms, deductions both voluntary and involuntary as well as taxes.

■ Knowledgeable of several different payroll systems including processing manual checks that included knowing how to manually calculate

taxes or provide 1099's at the end of the year.

■ Involved in all aspects of development and sales, from pre-construction and contract negotiation to final home sales of aprox 40 units

including working with the Realtors and Title companies to make sure all paperwork and financial obligations were settled properly.

■ Managed all pre-construction and post-construction rentals including a 30 room hotel as well as supervision of up to 15 employees.

■ Answered phones, handled all accounting, bank transfers/wires, all human resource functions, created forms for office use, and

maintained reports and files.

Education

■ A.A. Accounting Foothill Jr College (to be completed Summer 2014)

■ 2010 Certificate of Completion in Medical Insurance Billing Series Course.

Skills

Expert with MS Word, Excel, and Outlook. Proficient with QuickBooks, Freshbooks, Quicken, Fundware accounting software, Paychex, Wells

Fargo and Intuit Payroll. Familiar with ECHO Clinicians Desktop/Revenue Manager and Netsmart Avatar Healthcare Software. Well organized,

with excellent communication and research skills. Able to quickly and efficiently learn any new computer program. Knowledgeable of CPT

codes, ICD-9, Medi-cal and Other Healthcare insurance billing and rules.

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