Administrative Assistant Human Resources

Maria Meehan

**** ****** ****

Payroll Supervisor Kittrell, NC 27544

Human Resources 919-***-**** or 240-***-****

Administrative Assistant **********@*****.***

Summary

I have extensive experience in Payroll processing, Human Resources and Administrative Assistant functions.

Strong technical and operational skills along with multi-tasking and fast paced learning abilities. Detail oriented and

ability to maintain a high degree of accuracy and confidential material. Excellent administrative, communication and

organizational skills. Able to work extremely well under pressure, and complete high level workloads within strict

deadlines. Thrive in both independent and collaborative environments. Extremely good judgment at prioritizing,

completing multi-task simultaneously and follow through to achieve project goals.

Highlights

●Meticulous attention to detail ●Microsoft office proficiency

●Results orientated ●Excel spreadsheets

●Self- directed ●Microsoft word

●Effective time management ●Advanced MS Office Suite knowledge

●Strong interpersonal skills ●Ultipro

●Committed team player ●Adobe software

●Organized and dependable ●Lotius

●Trustworthy with money ●Type 60 – 65 WPM

●Dedicated and focused ●Data entry 18,000 KPH

Experience

August 1993 – August 2012 Maryland Jockey Club

●Prepare employee time sheets, calculate hours, review time sheets, work charts, & wage computation to detect discrepancies

●Pre and post data processing to ensure accuracy, compliance, overall balancing and reconciliation

●Compile statistical reports and summaries related to pay and benefit accounts for upper management

●Issued and recorded any adjustments to pay related to previous errors or retroactive increases

●Prepare and balance month end reports and reconcile

●Maintained various databases and outlined reports for upper management

●Maintained and distributed a weekly report to employees of their days credits for seniority standing

●Handled child support, wage garnishments and tax levy as directed by the State and County Court

●Entered all Insurance enrollments, terminations and changes

●Handled cash box which included intake or outtake of employee shortages and or overages & reconciled with money room

●Opened money room and vault which held hundreds of thousands of dollars for distribution to employees for daily operations

●Maintained all status changes, such as, address, phone number and taxes changes

●All administrative office tasks: answering multi line phone system, directing calls, taking messages, faxing, scanning & e-mail

●Maintained filing, removed outdated files and records and logged all removals into database

●Open, sort and direct mail to upper management and various department heads, sort and distribute paychecks

●Prepare all outgoing USPS and Fed-Ex mail

●Maintained all direct deposit and W4 information

●Ordered and inventoried all office supplies and called for service when necessary

●Provide information to employees & management on payroll and tax matters, benefit plans & collective bargaining agreement

●Answer questions regarding seniority, benefits eligibility, days worked, salaries & other pertinent information

●Examined employee files to answer inquiries and provide information for personnel actions as needed for Director of HR

●Process maintain and verify personnel related documentation including grievances, & performance evaluations for HR

●Verify & complete documents for administration of benefits such as pension plans, unemployment & medical insurance

●Assemble paperwork for new hire packets, check I9 verification eligibility and perform background checks

●Processed all job training documentation and paperwork for new employees and entered all information into payroll system

Affiliations: Member of Sarbanes Oxley

Accomplishments

●Promoted from original position of Alpha Board operator in 1993 to Office Administrative Assistant in 1994

●Promoted in 1996 to Mutuel department payroll supervisor and still remained the Office Administrative Assistant

●Implemented a spreadsheet for upper management, which outlined:

Employee productivity vs. Employee hours worked

●Implemented a payroll comparative spreadsheet for upper management, which outlined:

Employee increase or decrease percentages from previous year to current year

●Increased office organization by developing a more efficient filing system and database protocols

to ensure that all files were compliant and contained all necessary documentation

●Received merit increase for strong attention to detail, exemplary office service and team player attitude

●Voted employee of the month twice

●Voted employee of the year out of 200 candidates

●Served on the Pit Crew, which was an orientation, recruiting, and training program for the 500 new hires we

employed each year

●Served on the Safety Committee

●Completed a special event day payroll which consisted of 900 employees with 100% accuracy for seven

Consecutive years

●Returned in May of 2013 for three weeks as requested by upper management to process the 2013 new hires

and special event day Kentucky Derby and Preakness payroll

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