Executive Assistant Vice President
Resume:
LUCIA EHRENHOLDOVA
Peslova **/*, Prague *** **, Czech republic
****.************@*****.***
OVERVIEW
Organized and efficient Executive Assistant with 5 years providing administrative support for executive-level staff, including coordinating complex travel arrangements and schedules.
Areas of strength include:
• Excellent organizational skills
• Strong communication skills
• Strong interpersonal skills
• Work as Team Player
• Time Management skills
• Travel administration
• Flexible
• Works well under pressure
EDUCATION
Bachelor of Business Administration: Economics And Public Administration 2008
University of Economics, Prague, Czech Republic
COMPUTER SKILLS
• IBM Literate
• Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Lotus Notes
• SAP
LANGUAGE SKILLS
• Slovak – native speaker
• Czech – native speaker
• English - professional
• German - communicative
PROFESSIONAL EXPERIENCE
Executive Assistant to Vice President Information Management, Software Sales 03/2013 - now
IBM Czech Republic, Prague, Czech Republic
• Manage the Vice President’s complex and frequently changing domestic and international travel arrangements and coordinate the pre-planning of trips (including booking airfare, hotel and transportation)
• Coordinate, schedule and arrange meeting and travel calendars, including business and social events
• Assess urgency and priorities before accepting or declining appointments and meetings with the Vice President
• Process travel expenses and reimbursement
• Develop and maintain an alert system for upcoming deadlines on incoming requests and events
• Locate and attach appropriate files to incoming correspondence requiring replies
• Direct administrative functions for the directors, principals, consultants and key managers
• Help distribute employee notices and mail around the office
Executive Assistant to Global Business Services Leader 07/2012 – 02/2013
IBM Czech Republic, Prague, Czech Republic
• Coordinate, schedule and arrange meeting and travel calendars, including business and social events
• Book meeting rooms, technical equipment and catering services
• Assess urgency and priorities before accepting or declining appointments and meetings with the GBS Leader
• Coordinate domestic and international travel arrangements, including booking airfare, hotel and transportation
• Create detailed expense reports and requests for capital expenditures
• Direct guests and routed deliveries and courier services
Commercial Assistant 01/2011 – 07/2012
Hill’s Pet Nutrition Manufacturing, Prague, Czech Republic
• Coordinate domestic and international travel arrangements, including booking airfare, hotel and transportation
• Create detailed expense reports and requests for capital expenditures
• Assess urgency and priorities before accepting or declining appointments and meetings with the Vice President of Marketing
• Coordinate, schedule and arrange meeting and travel calendars for Vice President of Marketing, Customer Development Director and Professional Vet Affairs Director, including business and social events
• Assist with event planning, including associated travel and logistical arrangements
• Book meeting rooms, technical equipment and catering services
Executive Assistant to Marketing Director 12/2008 – 06/2010
Telefonica O2, Prague, Czech Republic
• Provide overall administrative support to Marketing Director and marketing team of 18 people
• Coordinate, schedule and arrange meeting and travel calendars, including business and social events
• Process travel expenses and reimbursements
• Assist with team building initiatives and overall support for maintenance of organizational culture and employee morale
• Order and distribute office supplies while adhering to a fixed office budget
• Create purchase orders in SAP
Executive Assistant 07/2008 – 11/2008
Florida Investment Marketing, Prague, Czech Republic
• Provide overall administrative support to Marketing Director and marketing team of 18 people
• Order and distribute office supplies while adhering to a fixed office budget
• Contact potential customers
ACCOMPLISHMENTS
• Organize 5day-long marketing training/workshop for 45 people, including associated travel, logistical and catering arrangements
• Part of the team to organize Christmas party for 150 people in “Twenties Roaring” style (theme, venue, logistics, catering, entertainment, invitations, etc)
• Organize regular All Hands offsite meetings for marketing team at Telefonica O2 (venue, logistics, catering)
SPECIAL INTERESTS
Street dance, korfball, massages (certified)
REFERENCES
Promptly furnished upon request.
Contact this candidate