Real Estate Medical

Patrice Mueller Varzelle

***** ******* *********, ***. ***, Lakewood, Ohio 44107

Cell: 216-***-**** *********@*******.***

Profile

Office Support Professional with experience in a multitude of support functions and project management. Thorough. Accurate. Reliable.

Skills

• MS Word, Outlook, WordPerfect, Groupwise, Worldox, Perfect Practice

• Excellent verbal and written communication skills

• Typing 85 wpm, Transcription, Medical terminology

• Binding (comb binding, velo binding)

• Basic electronic filing

Achievements

• Implemented a filing system that allows for quick retrieval of files, saving the firm $25,000-$30,000 a year in search time by attorneys and support staff

• Maintained billing for 150 clients for domestic relations and criminal defense attorney

• Indexed extensive medical records and files

Education

• Cleveland State University

• Lutheran Medical Center School of Nursing

• Cooper School of Art

Career History Temp Work – Currently

Employer’s Choice Kabat Mielziner & Sobel 4 weeks

Employer’s Choice Singerman Mills Desberg & Kauntz - temp to perm 4 mo/7 mo

Major Legal Services Greater Cleveland Regional Transit Authority – Legal Dept. 5 weeks

WatCam Agency Pepple & Waggoner Law Firm – school law 2 months

(Shorter assignments in between these assignments)

McFadden & Freeburg - Cleveland, Ohio 4/15 - 8/2/13

Receptionist/Administrative Assistant to four real estate attorneys

• Answered phones; signed for packages; sorted and scanned mail, saved mail in database

• Greeted and directed clients; scheduled conference rooms; calendared dates

• Drafted correspondence

• Scanned, copied, e-mailed, mailed documents

• Organized files; ordered supplies; completed projects

• Prepared deeds (five types from four sources, proofing all information, calling title company with discrepancies, correcting the deed per title company, saving the deed plus the four source documents, e-mailing deed to requester after attorney approval)

• Prepared invoice for same; recorded on Excel spreadsheet

Singerman Mills Desberg & Kauntz Co., LPA - Beachwood, Ohio January - December 2012

Legal Assistant to litigation and real estate attorneys

• Drafted pleadings, proofed attorney’s drafts

• Registered attorneys for CLE’s and other events

• Filed documents electronically and by mail

• Prepared liens and releases (researching online the deed, foreclosure and bankruptcy status), scanned and e-mailed to client for signature; sent signed and notarized liens with checks to recorders; scanned and e-mailed recorded and filed liens to client, mailed copy to homeowner; entered information on status log of liens and releases

• Opened new client matter files with subfolders, per attorney instructions

• Maintained filing

• Bound closing documents and sent to client

Poling Petrello - Cleveland, Ohio 2010 – 2011

Legal Assistant to medical malpractice attorneys for the defense

• Transcribed medical narratives, discovery responses, client meetings

• Proofed the work of off-site typist

• Scanned the mail

• Calendared any dates from mail

• Scheduled client meetings and depositions; sent confirmation of same to clients

• Drafted pleadings, cover letters, notices, discovery requests

• Filed pleadings electronically and by mail; served all parties via mail and/or e-mail

• Maintained the filing

Berkman, Gordon, Murray & DeVan - Cleveland, Ohio 2005 - 2010

Legal Secretary - Litigation criminal, constitutional law, medical malpractice, personal injury

• Assisted with all aspects of the litigation process (typing pleadings, discovery; creating tables of content and authority; composing correspondence; copying, binding, and preparing documents for filing and service; filing and e-filing; checking docket online)

• Obtained medical and employment records, billing statements, reports from police, EMS, and coroner, sending authorizations, certification pages and checks for same; kept a log of requests, requirements, responses of all providers

• Devised, implemented, and maintained an effective filing system, including labeling, indexing and updating, for quick retrieval of files

• Worked the reception desk half days: answering, routing, screening calls, while performing secretarial duties.

Benesch, Friedlander, Coplan & Aronoff, LLP - Cleveland, Ohio 1999 - 2004

Multi-Practice Legal Secretary corporate, real estate, litigation, health care

• Supported legal staff as needed with corporate agreements, billing statement narratives, pleadings, discovery requests, correspondence; updated tax books; opened files

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