Executive Administrative Assistant, Support, Accounting, Financial

PROFESSIONAL SUMMARY

• Professional with proven success exceeding deadline expectations working with highly confidential and time sensitive information.

• Background includes multiple years’ experience supporting top Executives and working on special projects.

• Exceptional judgment skills, highly organized and proficient in team oriented projects and multi-tasking.

• Capable and entrusted to handle Monthly Financial Reporting, along with strong time management skills.

CORE STRENGTHS & SKILLS

10-Key by touch Ceridian HR Self-Service Horizon / GUI

Typing speed 60 Ceridian HR Source Time HTML Java Script

ACT! Contacts Database MS Office Suite 2003/2007/2010 Hyperion Essbase

Adobe Acrobat SAP VISIO

Compensation & Benefits SNL Bloomberg System

Concur Directors Desk Report Manager

Excel PowerPoint Great Plains

Monthly Financial Reporting Ability to handle time sensitive Strong time management

Event Planning and confidential documents multi-tasking skills

Heavy Calendar Scheduling Reservations /Travel Due Diligence

Acquisitions and Mergers

PROFESSIONAL EXPERIENCE

Various Agencies

The Woodlands, Texas, January 2012 – Present

Executive Assistant, Accounting, Operations

Temping for various agencies throughout the area, on Special Projects and as an Executive Administrative Assistant.

Southwest District JP Morgan Chase Bank CJ Energy

Repsol Energy Woodforest National Bank REMCO Construction

Sterling Bank

Houston, Texas, April 2004 – August 2011

Executive Assistant to Treasurer

• Assisted Treasurer with daily needs as well as scheduled appointments.

• Assisted Corporate Finance department with data analysis reporting interacting with the Accounting department.

• Assisted direct reports and team members with issues requiring Corporate Treasury/Corporate Finance/Corporate Accounting support.

• Coordinated reporting from Corporate Treasury/Corporate Finance/Corporate Accounting for CFO and CEO monthly deadlines.

• Maintained and managed calendar, contacts, voice and electronic mail, telephone, mail and expense reporting.

• Handled all domestic and international travel itineraries including travel arrangements, coordinating airline, auto rental and hotel accommodations.

• Designed and generated reports, presentations and miscellaneous correspondence as required.

• Managed due diligence reporting with departmental managers.

• Assisted with merger and acquisition activities within all departments including due diligence.

• Monitored and updated Ceridian source time for processing on behalf of managers.

• Coordinated reporting for quarterly board meetings Prepared project reports.

• Assisted in defining and implementing policies and procedures.

• Assisted with developing and implementing applications working with the IT department experience working within a global project team.

• Assisted HR with coordination of interviews and preparation of the hiring process.

• Coordinated data from a variety of sources for inclusion in technical reports and presentations.

• Assisted in various research and special projects as needed (with-in Corporate Treasury, Accounting and Corporate Finance).

• Coordinated and provided reporting for outside chaired organizations (event planning, include catering, presentations, technical equipment setup).

• Updated Hyperion Financials - Daily, Weekly and Quarterly, distributing accordingly.

• Coordinated and maintained good working relationships with fellow employees in the Company.

Various Agencies,

Houston, Texas, February 2002 – April 2004

Executive Assistant, Accounting Assistant

Temping for various agencies throughout the area on Special Projects and as an Executive Assistant at companies such as JP Morgan Chase, Mikob Properties, Museum of Fine Art, Petroleum Wholesale and Sterling Bank

PROS Revenue Management

Houston, Texas, January 1999 – February 2002

Executive Assistant to CFO

• Assisted CFO with reporting from managers.

• Liaison between Clients and Staff.

• Handled overflow for new business development.

• Provided support to managers and VP’s.

• Updated and maintain employee weekly travel listing.

• Maintained act database and employee database.

• Experience working within a global project team.

• Coordinated Conference Rooms (12 Executive), for meetings and training sections.

• Delegated responsibilities according to scheduling.

• Handled all catering for external and internal meetings.

• Coordinated IT scheduling for all meetings and training sections.

• Worked with accounting on special projects.

Acudata, Inc. (Manufacturing Representative of High Tech Industrial Equipment)

Houston, Texas, March 1991 – January 1999

Executive Assistant to President

• Maintained a busy schedule for President.

• Prepared all paperwork in correspondence to board of directors and company attorneys.

• Prepared expense reports and travel arrangements.

• Scheduled and prepared meetings in and out of Houston.

• Maintained and scheduled all demo equipment.

• Prepared administrative files for new employees and maintained paper work on new hires.

• Handled all the personnel needs for the Houston Office.

• Provided assistance for inside sales.

• Provided administrative support for the San Antonio and Austin offices.

• Provided and assisted with monthly reporting (Commission, Sales, and Principals).

• Assisted and typed quotes for customers and principals.

• Closed orders with very heavy customer contact.

• Maintain, coordinated and scheduled all Demo equipment.

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