Administrative Assistant Office

HR/Admin Secretary Resume

Career Objective:

Willing to work in a dynamic, challenging and growth oriented Company that

allows me to utilize my knowledge and experience to contribute for the

growth of the organization.

Summary

Excellent administrative and organizational skills with wide experience in

coordinating with customers to resolve their problems work under pressure

and complete high level workloads within strict deadlines.

Educational Qualifications:

Bharadidhasan University, Trichirappalli

B.Sc., Computer Science (2004-2007)

Professional Qualification

> Post Graduate Diploma in Computer Application 1.5 Year

> Diploma in Spoken English 6 Months

Computer Skills:

Proficient with Microsoft Office products:

Language : C, C++, Java, VB, HTML,

Operating System : Ms-Dos, Win 98, 2000, XP

Package : MS - Office

Professional Experience:

S.No Company Name Area of Working Duration

1 iSolve Info Tech, Office Executive Secretary Apr 2007 - Aug 2008

Chennai - 28, T.N

2 Gulf Co-Operation HR/Admin Secretary 24th Sep 2008

Symbols Cont. Comp. - 30th June 2011

Ltd.,Al-Khobar,

Saudi Arabia.

3 Best Mat. Hr. Sec Office Administrator July 2011- April 2013

School, Sirkali, T.N

Duties and responsibilities of administrative secretary:

. Coordinate and perform a range of staff as well as operational support

activities for the unit; serve as a liaison with other departments and

operating units in the resolution of day-to-day administrative and

operational problems.

. Provide administrative/secretarial support for the department/division

such as answering telephones, assisting visitors, and resolving and

referring a range of administrative problems and inquiries.

. Operate personal computer to compose and edit correspondence and

memorandum from dictation, verbal direction, and from knowledge of

established department/division policies; prepare, transcribe,

compose, type, edit, and distribute agendas and minutes of meetings.

. Schedule and coordinate meetings, interviews, appointments, events and

other similar activities for supervisors, which coordinating travel as

well as lodging arrangements.

. Establish, maintain, and update files, databases, records, and other

documents; develop and maintain data, and perform routine analyzes and

calculations in the processing of data for recurring internal reports.

. Sort, review, screen and distribute incoming and outgoing mail;

prepare, compose and ensure timely responses to a variety of routine

written inquiries.

. Printing, maintenance, and other services.

. Train and lead student employees and lower graded staff, as and when

required.

. Overall office keeping: administrative assistant has to maintain the

inflow and outflow of goods (food, paper, pens, pencils, notepads

etc.), arrange for repair and maintenance of office equipment,

receive, store and maintain inventory of office supplies and

equipment, and send, receive and sort mail and other packages.

. Supervising the work of low level clerks and assign jobs to them.

. Making travel arrangements: when the employer or the department has to

travel some place on official work, the administrative assistant makes

arrangements for the travel and stay.

. Interaction with clients and customers: administrative assistants

interact with clients and customers and keep track of the

improvements. Client/customer relations have to be maintained and any

complaints or problems go through the administrative assistant to the

employer.

. Maintaining confidentiality in all aspects on the firm's dealing and

working.

Other duties of administrative secretary

. Maintaining the firm's website

. Maintain a calendar and co-ordinate the workflow and meetings

. Supporting the staff when assigned

. Giving orientation for new employees

. Helping and coordinating a support personnel

. Arranging commutation for staff

. Maintaining a leave log

Duties and responsibilities of HR secretary:

. Answering phone calls, dealing with enquiries and provide general

information to job applicants regarding HR procedures.

. Preparing and issuing employment contracts to new employees.

. Making sure that all employee records are accurate and well

maintained.

. Organizing induction ceremonies and training for new staff.

. Compiling the following data about employees: payroll - such as hours

worked, taxes, pension contributions and also timesheets.

. Setting up and maintaining an employee's personnel files.

. Updating both manual and electronic personnel records when an

employee's personal details change.

. Involved in the performance review of staff.

. Authorizing and issuing pay-slips.

. Finalizing paperwork for when a member of staff leaves employment.

. Researching an employee's references and academic qualifications.

. Assisting with the recruitment and selection process.

. Checking all records to ensure they conform to the requirements of the

data protection act.

. Reading all correspondence including inquiry letters, job applications

and CVs that are sent in.

. Screening telephone calls for the senior recruitment managers.

. Writing job adverts and posting them on newspaper and online job

boards.

. Managing an employee's sickness records and paperwork.

. Attending exit interviews.

. Present when disciplinary hearings are held.

. Involved in the disciplinary and grievance procedure.

Key Skills and Competencies

. Must be able to work as a team and as an individual.

. Ability to operate basic office equipment such as, computers, copiers,

calculators, printers

. Strong organizational, administrative and analytical skills.

. Excellent spelling, proofreading and computer skills.

. Ability to maintain confidentiality.

. Excellent working knowledge of all Microsoft Office packages.

. Ability to produce consistently accurate work even whilst under

pressure.

. Ability to multi task and manage conflicting demands.

. Contracts of employment, Absence management, Recruitment & selection,

Attention to detail

. Ability to type at least 35+ wpm.

Communication Skills:

English, Tamil, Hindi, and Arabic.

Personal Strengths

V Good Creativity

V Good communication skills

V Quick adaptability to new technologies

V Friendly behaviors,

V Self - Confidence

V Leadership Quality

V Team worker

Hobbies

Playing Cricket, Chess, Volleyball and reading books etc

PERSONAL DETAILS

Name : R.BAKKIARAJ

Father's Name : S.Rajendran

D.O.B : 12.05.1986

Sex : Male

Marital Status : Married

Nationality : Indian

Religion : Hindu

Passport Details

Passport No : K1958067

Name : BAKKIARAJ RAJENDRAN

Place of Issue : Trichy

Date of Issue : 02/01/2013

Date of Expiry : 01/01/2023

DECLARATION

I do hereby solemnly declare that all the statement made in the

application are true and correct to the best of my knowledge.

Place : CHENNAI Yours

Truly,

Date : 16.08.2013

(R. BAKKIARAJ)

Present Address

#2/96, New Colony,

Kottivakkam, Thiruvanmiyur

Chennai 600 041

E-Mail : ************@******.***

Bakkiaraj Rajendran

M.K. Puram Main Road

Vadarangam

Elathur P.O, Sirkali T.K.

Nagai Dist, T.N.

Cell : +91-915*******

Contact this candidate