Project Construction

Ph: 508-***-****

*************@*****.***

** ****** ****

Brockton, MA 02301

Susan Crowe

Profile Detail-oriented, efficient and organized professional with

extensive experience in construction industry accounting.

Possess strong analytical and problem solving skills, with

the ability to make well thought out decisions. Excellent

written and verbal communication skills. Highly trustworthy,

discreet and ethical. Resourceful in the completion of

projects, effective at multi-tasking. Hard-working, high

energy, results-oriented, and solution focused. Can work

independently or in a team environment. Notary Public.

Experience January 2011 - Present SynergyOne Solutions,

Inc. Canton, MA

Corporate Controller

Responsible for all aspects of accounting functions for

corporation.

Company primarily performs reconstruction services for fire,

flood, wind and storm damages in residential and commercial

settings. Coordination of work with insurance companies for

funding, scope of work, etc. Environmental Services Division

provides air duct cleaning, indoor air quality testing,

kitchen hood cleaning, mold remediation, etc.

Accounts Payable: Issuing Purchase Orders; Invoice

verification for accuracy; Entry of all invoices for jobs

and company operations; Reconcile and enter all company

credit card account transactions; Payment of all invoices

either by check or online; Credit card account payments;

Issuing and tracking lien waivers for subcontractors;

Company gas card maintenance including entry and payment;

reconciling vendor statements

Accounts Receivable: Creating invoices for customers for

work performed; Working with employees on the weekly open

receivable report to collect outstanding invoices due for

work performed; Sending friendly reminder letters for past

due balances; Sending demand letters as needed when payments

are past due from customers; Working on payment plans with

customers as needed

Payroll: Weekly in house payroll via QuickBooks; Quarterly

payroll related tax filings for multiple states; End of year

payroll related filings including multiple states and

federal; W2's, W3, and 1099's; Processing time sheets and

time cards weekly for payroll processing; checking job

budgets for proper coding of construction activities;

Checking current and future schedule against budgets for

jobs to make sure scheduled hours do not exceed budgeted

hours without prior approval and explanation of variance;

Child support withholding and payments to states; Wage

garnishment withholding and paying to appropriate entity;

Certified payroll for prevailing wage jobs; Minority

reporting as needed; US Department of Labor Census / Wage

reporting

Human Resources: New hire packet creation for employee

forms, local and state required new hire documentation,

handbook distribution, benefit information, etc; Assisting

with documentation of files for employees terminated such as

progressive disciplinary action documentation, and customer

complaints; Unemployment verification and documentation with

states for exited employees; Corresponding with and

providing documentation as needed to unemployment office for

prior employees; Participating in or handling unemployment

hearings as needed; Assisting with active employee

performance documentation such as verbal warnings, written

warnings and suspensions; Dealing with day to day HR issues

such as employee concerns or questions about company

policies; Keeping employee records up to date such as

address changes, change of tax status, change of family

status, etc.; Set up and maintenance of employee flex

spending plan; Employee related litigation assistance as

needed

Insurance Related: Assisting with shopping for best renewal

prices on Health and Dental plans; Assisting with renewal

and maintenance of workers compensation, auto, general

liability and inland marine insurance; Workers compensation

audit preparation and interview with outside representative

of carrier to complete end of year review; Auto policy audit

preparation and interview with outside representative of

carrier to complete end of year review; Subcontractor

insurance certificate maintenance and verification of proper

coverage; Maintaining employees enrollment or termination

with health, dental and flex spending plans; Management of

COBRA for former employees including sending initial COBRA

notifications and managing of active COBRA participants;

Workers compensation claims filing and management; Auto and

all other claims filing and management

401K Retirement Plan: All aspects of 401K Plan maintenance

including keeping employee census up to date for new

employees and exiting employees; Making weekly contribution

deposits from employee withholding amounts Management of

employee loans from their own 401K funds invested in the

plan and prior employee balance withdrawal request; Safe

Harbor compliance; Annual state and local filing

requirements

Corporate / General Responsibilities: Preparing weekly and

monthly cash flow budgets and forecasting; internal controls

and procedures for accounting functions; Secretary of State

annual filings for all entities; Assisting with bank

covenant requirements and reporting; Assisting with bank

required forms, documents, financial statements, etc;

Quarterly sales tax filing; Monthly profitability analysis;

Vehicle registrations; Fast Lane account management;

communicating with project managers, vendors, and external

parties; assisting with special projects as requested;

Working with outside accountant on tax filings; working with

outside legal counsel on legal matters as needed

Construction Specific: Work In Process report maintenance in

coordination with operations; the processing, reviewing,

tracking, and general ledger posting of construction data

including job costing time, materials and subcontractors;

maintaining construction draw schedules; assisting in the

development/enhancement of project reporting; construction

project analysis reporting; interfacing with Project

Managers and senior management on all aspects of

construction accounting

Special Assignments: Assisting with miscellaneous marketing

functions; assistance in ordering marketing materials,

uniforms, company forms, business cards etc; assisting with

coordination of company outings.

February 2010 - October 2010 Acella Construction

Corporation Norwell, MA

Corporate Controller

Responsible for all aspects of accounting functions for

corporation.

Project level -Reviewing and carrying out contract terms for

contracts with subcontractors as well as the owner. Owner

and subcontract change orders. Purchase orders. Reviewing

and paying invoices. Review and approval of construction

applications for payment. Preparation of budgets, cash flow

analysis and funding controls. Two tier lien waiver review

with subcontractors and sub sub / supplier waivers.

Operating level -Monthly forecast / cost to complete

preparation. Monthly Work in Place reporting. Cash position

analysis. Payroll processing with outside payroll provider.

401K management. Processing and allocating payroll costs,

insurance and overhead costs down to projects. Extensive job

costing. Human resource activities as needed: new hire set

up, COBRA and termination packets, etc.

Assisting with period ending audits and updating of

financial statements with outside accountants. Insurance

audits for general liability and workers compensation

insurance.

Internal controls. Implementing policies and procedures for

accounting functions.

Banking functions: Deposits, reconciliations, online bill

payments, etc.

2007 - February 2010 Suffolk Construction

Company, Inc. Boston, MA

Project Controller / Large Construction Project Controller

Project controller for NewBridge on the Charles sponsored by

Hebrew Senior Life- project value $260 million. Responsible

for all aspects of accounting functions on project.

Reviewing and carrying out contract terms for contracts with

subcontractors as well as the owner, owner and subcontract

change orders, purchase orders, approving coding and paying

invoices, review and approval of construction applications

for payment. Work with architect, owner and owner's

representative on any financial matter

Preparation of budgets, cash flow analysis and funding

controls. Monthly forecast / cost to complete preparation.

Cash position analysis. OCIP payroll reporting. Two tier

lien waiver review with subcontractors and sub sub /

supplier waivers.

Responsible for all aspects of owners requisition for

payment. Involves compiling 50+ subcontractor requisitions,

vendor payments, payroll billing, contingency usage

reporting, hold and allowance reporting, retainage

monitoring and contractor's fee calculations and billing.

Requisition highly complex due to owner's requirements of

billing components for various budget and funding needs.

Overseeing staff of one field accountant, who assists with

keying payables, check runs, insurance requirements, lien

waivers and preparation of owners requisition for payment.

Implemented first use of field accountant with project

controller.

Audit procedures followed for both internal and external

audit functions.

2005 - 2007 Partners HealthCare System, Inc / Brigham and

Women's Hospital Boston. MA

Project Control Manager / Project Controller Shapiro

Cardiovascular Building

Project controller for Carl J and Ruth Shapiro

Cardiovascular Center - project value $380 million.

Responsible for all aspects of accounting functions on

project. Preparing and executing contracts, contract change

orders, purchase orders, approving and paying invoices,

review and approval of construction applications for

payment, preparation of budgets, cash flow analysis and

funding controls. Administrator of Sharepoint site for the

project.

Audit procedures followed for both internal and external

audit functions.

Overseeing staff of two senior project accountants and one

junior accountant. Total real estate portfolio oversight

value of $562 million on 140 active projects.

Revamped entire accounting system with regards to capital

and real estate projects.

Taught entire staff of accountants and project managers'

usage of newly implemented online capital buying system

within PeopleSoft.

Improving technology usage by implementing a more advanced

scanning system for invoices to be dealt with all

electronically. Looking to expand to have all project

documents in electronic versions for use and storage.

Assistance with creating and implementing PHS system wide

shelf contracts for architects, contractors and consultants.

2002 - 2005 Partners HealthCare System,

Inc / Boston. MA

Massachusetts General Hospital

Senior Project / Real Estate Accountant

Responsible for all financial aspects of 190 Capital

Construction Projects valued at over $75 million.

Prepare Construction Contracts, approve applications for

payment and change orders, issue purchase orders, approve

invoices, approve budgets, assign funding, and project

financial reconciliation.

Received 2 Partners in Excellence Awards in First year of

service.

2002 - 2002 Peabody Construction

Braintree, MA

Accounts Payable

Responsible for all subcontractor payables on 24 of 48

active jobs. Calculating retainage with payable

information. Monitoring lien waiver and final releases.

Reconciling vendor statements.

Weekly check run.

Bank reconciliations.

1999 - 2002 Modern Continental Companies Boston, MA

Accounts payable

Responsible for approval and processing of all invoices on

project. Reconciling vendor statements and Working with

vendors on problem accounts and invoices. Involved in

controlling and monitoring cost. Purchasing duties.

Extensive knowledge of construction methods and materials.

On Central Artery Tunnel / Big Dig projects C17A9 and C17A1.

Education 2013 - 2014 Southern New Hampshire

University Manchester, NH

Completing BSBA in Accounting (9 credits remaining)

Courses to include: Organizational Behavior, Strategic

Management, Business Systems Analysis, History, Literature,

Science. All core courses complete.

2002 - 2004 University of Phoenix

Boston, MA

Pursuing BSBA in Accounting (6 credits uncompleted)

Courses include: Financial Accounting, Managerial

Accounting, Computer-Based Accounting, Federal Taxation,

Statistics, Public Speaking, Excel, Finance, Business Law,

Principles of Management, and Human Resource Management.

1997 - 1999 Fisher College Boston, MA

Associate Degree in Accounting and Business Administration.

Graduated Phi Theta Kappa Honor Society - GPA of 3.78

Skills Accounting software: Oracle, People Soft, Timberline,

Peachtree, Quick Books, and AS-400 (CGC).

Microsoft Products - Excel, Word, Access, Outlook,

SharePoint, and Project.

Internet Skills.

Construction specific software - Primavera and Expedition

scheduling software. Microsoft Project.

Documentum and ApplicationXtender.

Notary Public.

Contact this candidate