Administrative Assistant Data Entry
Resume:
Wanda Marie Williams
Phone: 713-***-**** * Email: **********@*****.***
Houston, Texas 77083-6178 (Southwest)
Qualifications:
Results-driven professional with high proficiency in accurate data entry and time management skills, looking for processing/data entry position. Career goal is A/P. Capable of working in SAP, MSWord, MS Outlook, MSLync 2010, EXCEL, VLookup, 10-Key by Touch-10,000+ keystrokes with 100% accuracy, and typing ~60 WPM.
Professional Experience:
Schlumberger Oilwell Services 5/2008 to 4/2013
Administrative Assistant; HR RSC NAM I9 Administrator, Compliance Dept (permanent) 1/2013 - 4/2013
• Maintain all aspects of I9's with LawLogix software. Process new hire documents/issues, and filing.
Auditing/Visa Administrator (contract 4/2009-8/2012, permanent started 8/2012, same job) 4/2009 –1/2013
• Assist with Visa documents, pull term I9's and verify dates using SAP, track with spreadsheets, set up files using VIC database and LDAP, printing, filing, scanning, Fed Express, and other requests as needed.
• Audited 8500 documents, making changes, tagging problems, preparing to send back for correction, reconcile reports, and filing I9’s.
• Scanned and entered I9's with VISA's for new software ~1600.
• Special projects such as going thru ~13,000 I9's for additional clean up removing terms and 1600 VIC files.
• Scanned ~1600 I9's w/VISA's and entered all data into LawLogix software ~30+field entries each; project completed 8/2011
• Support VIC team by maintaining new and term I9's using SAP and spreadsheets, set up files using VIC database and LDAP, printing, filing, scanning, and other requests as needed.
• Help Transactions team by preparing new hire files and extra documents for archival company, process mail.
Accounts Payable Specialist (contract) filled in for someone on leave of absence 10/2008 – 1/2009
• Quickly and accurately processing invoices using SAP software.
• Stamp, sort, code, get signed, forward some invoices to appropriate departments and data enter the rest.
• Process check requests and refund checks.
• Research invoices for vendors.
Recruiting Administrator (contract with Advantage Technical Resourcing) ended, interns hired 5/2008-10/2008
• Accurately entered new hire employee applicant information into ACCESS software using flow logs, resume and application (scan if applicable) as received from Recruiters which consisted of candidates name, address, phone, email address, education, recruiter name, date, location, and status, etc., consisted of over 40 field entries to manage.
• Order Motor Vehicle record (MVR) and Background check (BG).
• Review results and email candidates on interview status such as reject letter or moving forward with interview process using MSOutlook and E-Recruiting database which required detailed and accurate information entry to set up as well as email candidate.
• Place on NSA Schedule list which was another database to maintain for Recruiters to do a second interview.
• Obtain SOS Report of a database and compare with our ACCESS database and update ours accordingly.
• Prepare and send candidates New Hire Packets by Fed Ex as requested.
• Verified invoices if hired, updated database, and submitted to be paid.
• Assisted another employee by entering expenses in another database which went to accounting for payment.
Det Norske Veritas Certification, Inc. (aka DNV) 3/2001 to 2/2008
Administrative Assistant II (permanent) 12/2006-2/2008
• Preparing and submitting Quotes (contracts) for clients from 8/2007 to 2/2008.
• Determining and calculating costs.
• Entering into our new database (Siebel).
• Prepare Quote requests received from Sales team.
• Send to Technical Dept for more information.
• Give to other Quoters to quote.
• Review and approve Quotes from other Quoters before they get sent to the client.
• Trained new Quoter.
• Provide monthly report of activities.
Reporting Assistant (contract with Resource Staffing) Job changed due to company restructure 3/2001-12/2006
• Final preparation of Audit Reports (template) in MSWord, processing 50+ Reports weekly.
• Converting Reports into Acrobat Adobe.
• Review and modify another Report in EXCEL.
• Resolving problems when checking for accuracy.
• Ensuring all attachments to the Report are included using MS Outlook to request from Auditors.
• Distributing completed Audit Reports to the client.
• Link documents into the company database (Sales Maker).
• Scan documents as needed.
• Trained another processor and new Auditors on Report templates.
• Provided ideas to improvement the process and made suggestion which the Report and other document forms were revised.
Education
West Seneca East High School
Studies: Computer Programming, Typing, 10-key
West Seneca, NY
West University of Houston; Continuing Studies Program
Dbase IV Certificate
AutoCAD Certificate
Cinco Ranch, Houston, TX
SKILLS:
60 WPM Typing 10-Key by Touch SAP, Adobe Acrobat
MS Outlook, MSLync2010 EXCEL, Quattro Pro 4.0 ACT1, Norton Utilities
MS Word, WordPerfect Lotus 1 2 3, Symphony ORG, Chartmaster
Macintosh, Smartware II PowerPoint, Dictaphone Dbase IV, AutoCAD
Lotus Notes, DOS Harvard Graphics, Access Sales Maker, Siebel
TEST RESULTS:
Evaluation results from Pre-Valuate Online (www.prevalonline.com)
Administered through Brooke Staffing Companies, May 10, 2013
Score Basic/Intermediate/Advanced
Basis Filing 86% N/A
MS Word 2010 78% 84% / 87% / 50%
MS Excel 2010 74% 88% / 73% / 50%
Accounts Payable 53% 45% / 56% / 60%
Accounting Clerk 50% 55% / 58% / 33%
K/HR Errors Accuracy
Data Entry Alpha 8,946 0 100%
Data Entry Numeric 10,261 0 100%
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